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Home My WebLink About1996-10-30 EHA MINUTESI. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting October 30, 1996 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6 :00 p .m. on Wednesday, October 30, 1996, at 3460 South Sherman Street, Suite IO 1, Englewood, Colorado, 80110, by Chairman Thomas J. Bums. II. ROLL CALL Members Present: Members Absent: Thomas J. Bums, Chairman Norleen Norden, Vice Chairman Debi Medlock, Commissioner Matt Innes, Commissioner * Steve Mulhern, Commissioner Commissioner Innes arrived at 6 :30 PM Also Present: ID. STUDY SESSION J. Erik Hartronft, Architect, Hartronft & Associates Vern Seieroe, Vern Seieroe Architect Paul Malinowski, Executive Director Mary A. Ryan-Ozburn, Recording Secretary Nothing presented for study session. EHA BOC Regular Meeting 10/30/96 IV. MINUTES A. Regular Meeting held September 25, 1996. MOTION VICE CHAIRMAN NORDEN MOVED TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD SEPTEMBER 25, 1996, AS PRESENTED. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Burns, Norden, Medlock None Abstained: None Absent: Innes, Mulhern The Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors present at this meeting of the Englewood Housing Authority Board of Commissioners. VI. DIRECTOR'S REPORT A. Narrative Report Noted with brief discussion was the 1996 CIAP grant award . EID Malinowski informed the board that, among other things, the agency will be purchasing replacement refrigerators and deadbolt locks, replacing patio doors on the handicap accessible units, venting the dryers, and purchasing new furniture for the common areas for Orchard Place. The family duplex units will be getting replacement floor coverings and interior lights with some of this '96 CIAP money. Also discussed briefly were the rehab program lead bank and 607 West Dartmouth Avenue . EID Malinowski further reported that the grant for the FSS Program Coordinator had been received. B. EHS Depot Report EID Malinowski informed the Board that the Englewood Historical Society had decided to seek the services of a professional fund-raiser. An inspection and walk through of the Depot was held October 23 and was well attended. Lengthy discussion · _;. 2 c:\winword'Tllninutes\092.596eh.doc • EHA BOC Regular Meeting 10/30/96 ensued regarding what the Englewood Historical Society has planned for the use of the balance of the State Historical Society grant money. C . Program Reports Noted. VIL DISCUSSION ITEMS A. Sherman Street Property. Present were architects J. Erik Hartronft and Vern Seieroe. Discussion ensued regarding the letter from Tricia Langon, Project Manager of the City of Englewood Office of Neighborhood and Business Development. It was decided not to address her letter because she did not have any drawings to be working from and therefore had incomplete information . Chairman Bums said he would discuss this matter with City Manager Clark as various members of the Board expressed their disappointment in City staff doing this. The architects presented refined site plans, elevations, and floor plans for the Sherman Street properties. The site plan review and subdivision review were discussed. It was decided that during the site plan review the comments received during the two neighborhood meetings held by the EHA would be included as part of the review process. Planning staff will review the site plan and the subdivision review will go to the Planning Commission and City Council. Public meetings will be held on the subdivision review. It was the recommendation of architect Vern Seieroe that the subdivision plans presented at this meeting be submitted to the Planning Commission for review within the next month . Further discussion ensued regarding the issues surrounding the alley drainage, grading and possible paving . After the architects left the meeting, the Board members present agreed that the plans presented were the ones they liked and would be presenting for plan review. 3 c:\winword7\minutcs\092596ch.doc EHA BOC Regular Meeting 10/30/96 MOTION VICE CHAIRMAN NORDEN MOVED TO EXERCISE THE OPTION AGREEMENT FOR 3400, 3410, 3420, 3424 AND 3428 SOUTH SHERMAN STREET AND PURCHASE THESE PARCELS FROM THE CITY OF ENGLEWOOD IN THE AMOUNT OF $112,500, SAID FUNDS TO ORIGINATE FROM A THIRD-PAR'IY LOAN OR THE HOUSING & COMMUNITY DEVELOPMENT FUND OR OTHER APPROPRIATE SOURCES. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Burns, Norden, Innes, Medlock None Abstained: None Absent: Mulhern The Chairman declared the motion carried. VIII. FINANCIAL REPORTS Financial reports for the month ended September 30, 1996, noted with brief discussion . IX. CONSENT AGENDA Noted with brief discussion. X. GENERAL DISCUSSION A. Commissioners' Choice Vice Chainnan Norden asked what could be done with Steve Mulhern' s seat on the board. It was determined that Chairman Bums should write a letter to Commissioner Mulhern to determine if he is still interested in remaining on the Board. B. Director's Choice EID Malinowski read his letter of resignation to the Board stating that he had been offered a position with a non-profit organization to develop and manage housing. The effective date of the resignation is December 6, 1996. Chainnan Bums stated that Paul has been a wonderful director. Chairman Bums infonned the Board members present that he had discussed with E/D Malinowski seeing the Shennan Street Development through to completion and assisting the Authority on a contractual basis until a new director could be hired. Discussion ensued regarding the chain of events which would · _ be necessary to lead up to the hiring of a new director. Chainnan Bums stated that the 4 c :lwinwonf7\minutcs\092596eh.doc EHA BOC Regular Meeting 10/30/96 stated that the Board would need to appoint an acting director. EID Malinowski stated this needed to be decided in Executive Session and acted on in regular session. The Board agreed that salary would have to be discussed and decided upon before the agency could advertise for the position. EID Malinowski stated that the Board could receive the salary information in a memo and a telephone poll could be held to settle on the salary. MOTION VICE CHAIRMAN NORDEN MOVED TO ENTER INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Innes, Medlock None None Mulhern The Chairman declared the motion carried. MOTION VICE CHAIRMAN NORDEN MOVED RECONVENE THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Bums, Norden, Innes, Medlock Nays: None Abstained: None Absent: Mulhern The Chairman declared the motion carried. MOTION COMMISSIONER MEDLOCK MOVED TO NAME MARY RY AN-OZBURN AND JANET GRIMMETT AS CO-ACTING DIRECTORS OF THE ENGLEWOOD HOUSING AUTHORITY DURING THE ABSENCE OF A FULL-TIME EXECUTIVE DIRECTOR, WITH MARY RY AN-OZBURN AS ACTING DIRECTOR FOR EBA PROGRAMS AND JANET GRIMMETT AS ACTING DIRECTOR FOR CITY HOUSING PROGRAMS. MA TT INNES SECONDED THE MOTION. Ayes: Bums, Norden, Innes, Medlock Nays: None 5 c:\winwonl7\rninutes\092596ch.doc EHA BOC Regular Meeting 10/30/96 Abstained: Nooe Absent: Mulhern The Chairman declared the motion carried. XL ADJOURNMENT MOTION COMMISSIONER MEDLOCK MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER 30, 1996, AT 8:30 P.M. 6 c:\winword7\minutes\092S96ch.doc