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Home My WebLink About1996-12-04 EHA MINUTES-- ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting December 4, 1996 L CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:50 p.m. on Wednesday, December 4, 1996, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Thomas J. Bums. IL ROLLCALL Members Present: Members Absent: Also Present: IIL STUDY SESSION Thomas J. Bums, Chairman Norleen Norden, Vice Chairman Debi Medlock, Commissioner Matt Innes, Commissioner Steve Mulhern, Commissioner Paul Malinowski, Executive Director Mary A. Ryan-Ozburn, Recording Secretary Janet M. Grimmett, Rehab Finance Specialist Nothing presented for study session. IV. MINUTES A. Regular Meeting held October 30, 1996. MOTION COMMISSIONER MEDLOCK MOVED TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD OCTOBER 30, 1996, AS PRESENTED. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Bums, Norden, Medlock e . EHA BOC Regular Meeting 12/04/96 Nays: None Abstained: None Absent: Innes, Mulhern The Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors present at this meeting of the Englewood Housing Authority Board of Commissioners. VL DIRECTOR'S REPORT A. B. Narrative Report Noted was the Sherman Street Development in regards to the letter received from Tricia Langon, Project Manager, City of Englewood Office of Neighborhood and Business Development (NBD). Chairman Bums commented that the City Manager and be had discussed the letter and there was nothing the EHA needed to do at this time in regards to the letter The Commissioners present decided that a brief letter should be sent to NBD thanking them for their interest ih -our proposed development and informing them that the EHA will be formally submitting drawings to their office for site plan review and subdivision process review in the near future. The Board also directed that the preliminary architectural elevations be placed at Orchard Place for the residents to look at and make written comments on. EHS Depot Report EID Malinowski stated that the Englewood Historical Society had sent a status report on the depot, but it had been received too late to include in the board packet. It was, therefore, handed out at the meeting. EID Malinowski recommended that in April, 1997, when the promissory notes signed by Englewood Historical Society are due that the EHA Board look at the situation and take some serious courses of action with this project. The Commissioners present discussed options. C. Program Reports Noted. 2 c:\wmword7\minuta\120496ch.doc EHA BOC Regular Meeting 12/04/96 VII. DISCUSSION ITEMS A Adoption of Resolution No. 5, Series of 1996, Approving the 1997 EHA Agency Consolidated Budget. The Board members present reviewed the budget and asked questions concerning various line items as well as the Notes of Significance. The projected deficit in the management fund was discussed in light of a one-time donation from HCD as well as re-allocation of salaries and re-looking at the management fee charged to EHDC for managing their properties to correct the projected deficit. It was noted that the spreadsheets needed to be corrected due to an error in formulas being carried through all columns. MOTION IT WAS MOVED BY COMMISSIONER MEDLOCK TO ADOPT RESOLUTION NO. 5, SERIES OF 1996, APPROVING THE ENGLEWOOD HOUSING AUTHORITY AGENCY CONSOLIDATED BUDGET FOR 1997. Ayes: Nays: Bums, Norden, Medlock None Abstained: None Absent: Innes, Mulhern The Chairman declared the motion carried. B . Adoption of Resolution No. 6, Series of 1996, Authorizing the Write-Of ofUncollectible Tenant Accounts Receivable for Low Rent Public Housing and Adoption of Resolution No. 7, Series of 1996, Authorizing Write-Off ofUncollectible Tenant Accounts Receivable for Section 8 New Construction (Simon Center). The Board briefly discussed the tenant accounts receivable and their write off from the EHA financial books due to the unlikelyhood of the accounts being collected. It was acknowledged that the debt will no longer be shown as a tenant account receivable but will instead be transferred to the expense part of the ledger as a "bad debt" expense. Attempts at collection will continue. MOTION IT WAS MOVED BY VICE CHAIRMAN NORDEN TO ADOPT RESOLUTION NO. 6, SERIES OF 1996, AUTHORIZING THE WRITE OFF OF UNCOLLECTIBLE TENANT ACCOUNTS RECEIVABLE FOR THE LOW RENT PUBLIC HOUSING PROGRAM. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Bums, Norden, Medlock 3 c:\winword7\minutes\120496eb.doc . EHA BOC Regular Meeting 12/04/96 Nays: Abstained: Absent: None None Innes, Mulhern The Chairman declared the motion carried. MOTION IT WAS MOVED BY VICE CHAIRMAN NORDEN TO ADOPT RESOLUTION NO. 7, SERIES OF 1996, AUTHORIZING THE WRITE OFF OF UNCOLLECTIBLE TENANT ACCOUNTS RECEIVABLE FOR THE SECTION S NEW CONSTRUCTION (SIMON CENTER) PROGRAM. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Medlock None None Innes, Mulhern The Chairman declared the motion carried. C. Adoption of Resolution No. 8, Series of 1996, Authorizing Write-Off of Stale Dated Checks. From time to time, checks are issued by the EHA which for a variety of reasons do not get cashed by the vendors. In order that the checks do not remain on the EHA' s current books, a Board resolution authorizing the write off of all checks considered to be stale-dated (90 days or older) is needed . MOTION IT WAS MOVED BY VICE CHAIRMAN NORDEN TO ADOPT RESOLUTION NO. 8, SERIES OF 1996, AUTHORIZING THE WRITE OFF OF STALE DA TED CHECKS. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Medlock None None Innes, Mulhern The Chairman declared the motion carried. 4 c:\winword7\minutca\120496eh.doc EHA BOC Regular Meeting 12/04/96 D. Renewal of management contract with EHDC. MOTION IT WAS MOVED BY VICE CHAIRMAN NORDEN TO APPROVE EXECUTION OF A ONE-YEAR EXTENSION OF THE MANAGEMENT CONTRACT WITH ENGLEWOOD HOUSING DEVELOPMENT CORPORATION FOR JANUARY 1, 1997 TO DECEMBER 31, 1997, UNDER THE SAME TERMS AND CONDIDONS AS THE CURRENT CONTRACT AS PREVIOUSLY AMENDED. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Medlock None None Innes, Mulhern The Chairman declared the motion carried. E. Ratification of sale of607 West Dartmouth Avenue Briefly discussed was what the buyer had planned for the lots. F1D Malinowski stated he felt, based upon the questions the potential purchasers were asking about zoning, that duplexes were planned. F1D Malinowski stated that the contract was based on the EHA' s requirements of a full-price, cash offer. MOTION IT WAS MOVED BY VICE CHAIRMAN NORDEN TO RATIFY THE SALE OF THE SIX LOTS IN THE 600 BLOCK OF WEST DARTMUTH A VENUE (LOTS 25 -30, BLOCK 2, TAYLORS ADDIDON) TO KARDAZ MANAGEMENT CORPORATION IN THE AMOUNT OF $60,000. COMMISSIONER MEDLOCK SECONDED THE MOTION Ayes: Nays: Abstained: Absent: Bums, Norden, Medlock None None Innes, Mulhern The Chairman declared the motion carried. 5 c :\winword7\minutes\l 20496eh.doc EHA BOC Regular Meeting 12/04/96 F . Selection of auditor for 1997 -1998 The EHA requests bids for its audits every three years. The 199 5 audit was the last year of the three-year audit cycle. The EHA rebid this time by placing an ad in the Colorado Society of CPA' s trade journal. This gave us 100% market coverage. Response was good with twelve audit firms requesting a set of our specifications. Proposals received were evaluated as to the selection criteria listed in the specifications. Lengthy discussion ensued regarding the firms who bid on the EHA' s audit contracts and how they responded to each of the EHA' s stated criteria as listed in the specifications. Based on the responsiveness of the bid, the reasonable, mid-range price, and historically good experiences with Bondi & Co. the Board decided to award the audit contracts for FY 96, 97, and 98 to Bondi & Co. MOTION IT WAS MOVED BY COMMISSIONER MEDLOCK TO AW ARD THE CONTRACT FOR THE AUDIT OF THE ENGLEWOOD HOUSING AUTHORITY'S AUDITS FOR FISCAL YEARS 1996, 1997, AND 1998 TO BONDI & CO. VICE CHAIRMAN NORDEN SECONDED THE MOTION. . Ayes: Nays: Abstained: Absent: Bums, Norden, Medlock None None Innes, Mulhern The Chairman declared the motion carried. G . Approval to initiate foreclosure . Janet Grimmett stated that this item could be pulled from the agenda since the loan had been brought current as of the date of the Board meeting. VIII. FINANCIAL REPORTS Financial reports for the month ended October 31, 1996, noted with brief discussion. IX. CONSENT AGENDA Noted with brief discussion. 6 c:\winword7\minutcs\120496ch.doc EHA BOC Regular Meeting 12/04/96 X. GENERAL DISCUSSION A. Commissioners' Choice Chairman Bums presented a plaque to Paul Malinowski thanking him for his years of service and dedication as the EHA's executive director. Discussion ensued regarding advertising for the executive director position and how this should be carried out and what criteria would be stressed. It was decided that the salary would be commensurate with experience brought by the person chosen to fill the position. It was determined that the Board would review the present executive director job description and make any changes they felt were necessary. Lengthy discussion ensued regarding how the position would be advertised and how extensively it would be advertised. The advertisement of the position through the City of Englewood Employee Relations Department and in the NAHRO monitor was discussed as well as advertising the position nationally versus just within the State of Colorado or throughout the NAHRO Rocky Mountain region. B. Director's Choice Nothing presented for discussion. XL ADJOURNMENT MOTION COMMISSIONER MEDLOCK MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWGOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 4, 1996, AT 9:00 P.M. 7 c:\winword7\minutes\120496eh.doc