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Home My WebLink About1997-01-29 EHA MINUTESENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting January 29, 1997 L CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6 :00 p.m. on Wednesday, January 29, 1997, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Thomas J. Bums. IL ROLL CALL Members Present: Members Absent : Also Present: III. STUDY SESSION Thomas J. Bums, Chairman Matt Innes, Commissioner Debi Medlock, Commissioner Norleen Norden, Vice Chairman Steve Mulhern, Commissioner Mary A. Ryan-Ozburn, Acting Executive Director, EHA Janet M. Grimmett, Acting Executive Director, Housing Division Les Jenkins, President of the Board of Directors oft~e Englewood Historical Society was present to update the EHA Commissioners on progress on the train depot and the EHS' s plans for fund raising over the next year. Mr. Jenkins passed out a project description on the restoration of the historic Englewood Santa Fe Depot which contained their financial reports · for 1996 and their balance sheet as of 12/31/96. Mr. Jenkins stated that the EHS has engaged the services of Larry Gloss of Gloss & Co . to conduct a fund raising campaign for the purpose of raising an additional $750,000 for the restoration/renovation of the Englewood Santa Fe Depot/Museum project. Mr. Jenkins stated that part of the funds raised would .be used to pay the EHA the money due under the promissory notes EHS signed with EHA, which will oe due April, 1997. Lengthy discussion ensued regarding Mr. Gloss's background and qualifications. The EHA Board asked for a resume on Mr. Gloss. The EHA Board also questioned Mr. Jenkins on what plans the EHS had for completing the depot and possibly expanding the project to include a parking lot to the east and a building to EHA BOC Regular Meeting 01/29/97 house the horsecar. Questions concerning the maintenance of a parking lot and finishing improvements to the depot building were raised by the EHA Board and discussed. The Board also asked Mr. Jenkins if the EHS had estimates for the cost of the horsecar building, the parking lot, retaining wall, rewiring, replumbing and tenant finish as well as landscaping. Mr. Jenkins stated that they had preliminary estimates but nothing concrete. The Board thanked Mr. Jenkins for the update. IV. MINUTES A Regular Meeting held December 4, 1996. Acting Executive Director Ryan-Ozburn pointed out an editorial correction to the minutes prior to publishing. The Board concurred. MOTION CO:MMISSIONER MEDLOCK MOVED TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD DECEMBER 4, 1996, AS CORRECTED. CHAIRMAN BURNS SECONDED THE MOTION. Ayes: Nays: Bums, Medlock, Innes None Abstained: None Absent: Norden, Mulhern The Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors present at this meeting of the Englewood Housing Authority Board of Commissioners. VI. DIRECTOR'S REPORT A Narrative Report Noted was the report submitted by Consultant Malinowski on the Sherman Street Development in regards to the survey work required for the EHA' s subdivision application to the City. Also briefly discussed were the subsurface investigation and the feasibility of basements. Further discussion ensued regarding City Council's motion to sell the property to EHA followed up with a formal ordinance. Acting F/D Ryan- Ozburn pointed out to the Commissioners that City Council had passed the ordinance authorizing sale of these lots to the EHA and1rad'signed-the Warranty Deeds, but had not done a contract for the sale of this land and no closing date had been set. She 2 EHA BOC Regular Meeting 01/29/97 asked the EHA Board if they wanted Consultant Malinowski to do a retroactive contract for the purchase of the Shennan Street Development lots. The Board concurred. B. EHS Depot Report Noted. C. Program Reports Noted. VIL DISCUSSION ITEMS A Approval to Extend Contract with Arapahoe County Employment & Training Acting FlD Grimmett briefed the Board on the two-year agreement EHA had signed with Arapahoe County Employment & Training to provide case management services for the Englewood/Sheridan Family Self Sufficiency Program. She stated a new RFP was not completed due to the possibility that beginning in 1998 a joint RFP with Englewood, Sheridan, Littleton and Arapahoe County Housing Authorities will be completed. The ACET has provided an annual budget of$29,850 to provide case management services for the next year for Englewood and Sheridan FSS participants. Last September, EHA applied for and was awarded a HUD grant of $38,756 to provide case management services for one year (04/01/97 through 04/01/98). These funds pus the CDBG funds provided by the cities of Englewood and Sheridan provide sufficient funding for the program for the next year. Acting EID Grimmett recommended approving a one-year extension of the contract to January 31, 1998 with Arapahoe County Employment and Training to provide case management services for the Englewood/Sheridan Family Self Sufficiency program. MOTION IT WAS MOVED BY COMMISSIONER MEDLOCK TO APPROVE A ONE-YEAR EXTENSION OF THE CONTRACT BETWEEN ENGLEWOOD HOUSING AUTHORITY AND ARAPAHOE COUNTY EMPLOYMENT & TRAINING FROM JANUARY 31, 1997 TO JANUARY 31, 1998, WITH ARAPAHOE COUNTY EMPLOYMENT AND TRAINING TO PROVIDE CASE MANAGEMENT SERVICES FOR THE ENGLEWOOD/SHERIDAN FAMILY SELF SUFFICIENCY PROGRAM AT A CONTRACT AMOUNT NOT TO EXCEED $29,850 PER YEAR. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Burns, Innes, Medlock None 3 EHA BOC Regular Meeting 01/29/97 Abstained: None Absent: Norden, Mulhern The Chairman declared the motion carried. B. Adopt Records and Documents Policy As part of a shared work project among several public housing authority clients, EHA' s legal counsel prepared a proposed Records and Documents Policy. The proposed policy reflects new Colorado legislation as well as new HUD regulations regarding housing authority records and documents. Brief discussion ensued. MOTION IT WAS MOVED BY COMMISSIONER MEDLOCK TO ADOPT RESOLUTION NO. 2, SERIES OF 1997, ADOPTING THE RECORDS AND DOCUMENTS POLICY AS PREPARED BY EHA's LEGAL COUNSEL. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Innes, Medlock None None Norden, Mulhern The Chairman declared the motion carried. C. Executive Session to discuss a real estate matter. MOTION IT WAS MOVED BY COMMISSIONER INNES TO ENTER INTO EXECUTIVE SESSION AT 7:30 PM TO DISCUSS A REAL ESTATE MATTER. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Innes, Medlock None None Norden, Mulhern The Chairman declared the motion carried. ·-,· ·- 4 EHA BOC Regular Meeting 01/29/97 . MOTION IT WAS MOVED BY COMMISSIONER INNES TO RECONVENE THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 29, 1997, AT 7:45 PM. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Innes, Medlock None None Norden, Mulhern The Chairman declared the motion carried. MOTION IT WAS MOVED BY COMMISSIONER INNES TO NOT ACCEPT THE OFFER TO PURCHASE THE ENGLEWOOD HOUSING AUTHORITY'S LOTS AT 607 WEST DARTMOUTH A VENUE RECEIVED FROM THE ENGLEWOOD HISTORICAL SOCIETY AS SUBMI'I"l'ED. IT WAS FURTHER MOVED NOT TO ACCEPT THE OFFER TO PURCHASE THE ENGLEWOOD HOUSING AUTHORITY'S LOTS AT 607 WEST DARTMOUTH A VENUE RECEIVED FROM BROTHERS REDEVELOPMENT, INC. AS SUBMII IED. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Bums, Innes, Medlock Nays: None · Abstained: None Absent: · Norden, Mulhern The Chairman declared the motion carried. D. EHA 25th Anniversary Celebration Plans Discussion ensued regarding plans for celebrating the EHA' s 25th Anniversary in 1997. Discussion about choosing an appropriate slogan ensued. The Board decided that the slogan "Englewood Housing Authority -A Dynamic Past, a Challenging Future" was their choice for this anniversary celebration. Further discussion ensued regarding proposed events to celebrate this landmark in the EHA's history. A tour for City Council, Chamber of Commerce, and City staff of the major housing projects of WAND houses, Project BUilD houses, some outstanding rehab, and other EHA housing developments was discussed. An open house and banquet were also discussed. Discussion regarding where a banquet would be held ensued. The Commissioners present instructed the two Acting Directors to investigate available facilities and get back to them in February with the results so ·aaate and -a budget could be set for the banquet as well as the rest of the year's celebration plans . s EHA BOC Regular Meeting 01/29/97 VIII. FINANCIAL REPORTS Financial reports not presented due to year end closings. IX. CONSENT AGENDA Noted with brief discussion. X. GENERAL DISCUSSION A Commissioners' Choice Nothing presented for discussion. B. Director's Choice Nothing presented for discussion. XL ADJOURNMENT MOTION COMMISSIONER MEDLOCK MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 29, 1997, AT 8:15 P.M. ·~ ... ·--- 6