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Home My WebLink About1997-04-30 EHA MINUTESMINUTES ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting April 30, 1997 In order to accommodate the visitors present the agenda items were discussed in an order reflecting the visitors' arrival and not the order of the agenda. These minutes will, however reflect the order of the agenda, and not the order in which items were actually discussed L CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5 :45 p.m. on Wednesday, April 30, 1997, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Thomas J. Bums. II. ROLL CALL Members Present: Members Absent : Also Present : ill. STUDY SESSION Thomas J. Bums, Chairman Matt Innes, Commissioner Debi Medlock, Commissioner Norleen Norden, Vice Chairman Mary A. Ryan-Ozburn, Acting Executive Director, EHA Janet M. Grimmett, Acting Executive Director, Housing Division A. Sherman Street Development -Architects Eric Hartronft and Vern Seieroe were present along with development consultant, Paul Malinowski. Topics discussed were the engineering reports, the survey, civil engineering, the geotechnical borings and the drainage reports. DIC Malinowski stated that the site review indicated the developers should take into consideration the City ditch but at this time there seemed to be no concerns about ground water. It appears as if basements may be a viable option. Paving the alley was discussed due to water drainage towards the alley and to allow access by the fire trucks along the backside of buildings . DIC Malinowski stated that the contract between the City and the EHA had been executed and the deed had been sent by the City of Englewood to the EHA. The EHA had sent the city payment for this parcel. The ownership of the parcel was now in the name of the Englewood Housing Authority. EHA BOC Regular Meeting 04/30/97 Financing options were discussed. A Development Budget needs to be completed. Also discussed was the selection of a contractor. It was decided that Malinowski will do an RFP for the contractor. Also discussed was an ad hoc committee to review the contractor proposals received and to make recommendations to the Board of the EHA. The ad hoc committee will be Paul Malinowski, Matt Innes, Vern Seieroe, and Erik Hartranft. Further discussion concerned the original architectural contract for the planning and schematic design phases of the development. Also discussed was a revision to the original architectural contract for additional reimbursables and overhead on the reimbursables . MOTION IT WAS MOVED BY COMMISSIONER INNES TO AMEND THE ORIGINAL CONTRACT BETWEEN THE ENGLEWOOD HOUSING AUTHORITY AND HARTRONFf AND ASSOCIATES TO APPROVE AN ADDIDONAL $200 FOR REIMBURSEABLES AND TO ADD FIVE PERCENT OVERHEAD TO THE REIMBURSABLES. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Innes, Medlock None None Norden The Chairman declared the motion carried. B . Andrea Leschin, City of Englewood Administrative Services was present to discuss with the Commissioners present and Acting Executive Director Grimmett the Board's questions concerning the Executive Director Search. MOTION IT WAS MOVED BY COMMISSIONER MEDLOCK TO ENTER INTO EXECUTIVE SESSION AT 7:00 PM TO DISCUSS THE EXECUTIVE DIRECTOR SEARCH. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Innes, Medlock None None Norden The Chairman declared the motion carried. e 2 e ----~ -------------- EHA BOC Regular Meeting 04/30/97 MOTION IT WAS MOVED BY COMMISSIONER INNES TO RECONVENE THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 30, 1997, AT 7:30 PM. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Burns, Innes, Medlock None Abstained: None Absent: Norden The Chairman declared the motion carried. C . Les Jenkins of the Englewood Historical Society and Larry Gloss of Gloss and Company were present to discuss the fund raising campaign. The Commissioners present discussed with Les Jenkins and Larry Gloss the progress to date on raising funds for the Englewood Historical Society's restoration of the Englewood Train Depot. Other topics discussed was the case statement, forecasts for funds to be raised over the next two years and what Gloss and Company plans to do to raise the funds needed to restore the depot and repay the EHA the funds due it. The EHA Board asked for an update report on fund raising activities from the EHS and Gloss and Company in approximately 90 days or at the August 27, 1997, regular meeting. The Board thanked Mr. Jenkins and Mr. Gloss for the information and their presence at the EHA Board Meeting . IV. MINUTES A. Regular Meeting held February 26, 1997. MOTION COMMISSIONER MEDLOCK MOVED TO RATIFY THE TELEPHONE POLL CONDUCTED ON MARCH 26 AND MARCH 31, 1997, TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD FEBRUARY 26, 1997, AS PRESENTED IN 'THE MARCH 26, 1997 EBA BOARD PACKET. COMMMISSIONER INNES SECONDED THE MOTION. Ayes: Burns, Medlock, Innes 3 ERA BOC Regular Meeting 04/30/97 Nays: None Abstained: None Absent: Norden The Chairman declared the motion carried. B . Regular Meeting held March 26, 1997 . There were no minutes for the meeting scheduled for March 26, · 1997. This meeting was not held due to a lack of a quorum. V. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors present at this meeting of the Englewood Housing Authority Board of Commissioners . VI. DIRECTOR'S REPORT A. Narrative Report Noted : The City of Englewood Town Meeting and Goals Setting Meeting . B . EHS Depot Report. Covered during Study Session with Les Jenkins and Larry Gloss C. Program Reports Noted . VII. DISCUSSION ITEMS A. Executive Session to Discuss a Real Estate Matters MOTION IT WAS MOVED BY COMMISSIONER MEDLOCK TO ENTER INTO EXECUTIVE SESSION AT 8:30 PM TO DISCUSS A REAL ESTATE MATTER. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Burns, Innes, Medlock None 4 e EHA BOC Regular Meeting 04/30/97 Abstained: None Absent: Norden The Chairman declared the motion carried. MOTION IT WAS MOVED BY COMMISSIONER INNES TO RECONVENE THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORTIY BOARD OF COMMISSIONERS HELD APRIL 30, 1997, AT 9:00 PM. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Innes, Medlock None None Norden, The Chairman declared the motion carried. B. Executive Session to Discuss Litigation Matter C. Executive Session to Discuss Personnel Matter MOTION IT WAS MOVED BY COMMISSIONER MEDLOCK TO ENTER INTO EXECUTIVE SESSION AT 7:30 PM TO DISCUSS A LITIGATION MATTER AND A PERSONNEL MATTER. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Innes, Medlock None None Norden The Chairman declared the motion carried. 5 EHA BOC Regular Meeting 04/30/97 MOTION IT WAS MOVED BY COMMISSIONER INNES TO RECONVENE THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 30, 1997, AT 8:00 PM. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Burns, Innes, Medlock Nays: None Abstained: None Absent: Norden, The Chairman declared the motion carried. D. Action on Englewood Historical Society Promissory Notes MOTION IT WAS MOVED BY COMMISSIONER INNES TO EXTEND THE PROMISSORY NOTE FROM THE ENGLEWOOD HISTORICAL SOCIETY, MAKER, DA TED OCTOBER 20, 1994 IN THE ORIGINAL PRINCIPAL SUM OF TWO HUNDRED TWENTY-EIGHT THOUSAND NINE HUNDRED THffiTY-THREE DOLLARS AND THmTY CENTS ($228,933.30) FROM APRIL 20, 1997 TO APRIL 20, 1998 AND TO EXTEND THE PROMISSORY NOTE FROM THE ENGLEWOOD HISTORICAL SOCIETY, MAKER, DATED JANUARY 11, 1995 IN THE ORIGINAL PRINCIPAL SUM OF EIGHTY-SEVEN THOUSAND, SIXTY-SEVEN AND N0/100 DOLLARS ($87,067.00) FROM APRIL 20, 1997 TO APRIL 20, 1998. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Innes, Medlock None None Norden The Chairman declared the motion carried. E . Amend Resolution 5, Series of 1985, Checks over $1000. MOTION 6 e e EHA BOC Regular Meeting 04/30/97 IT WAS MOVED BY COMMISSIONER INNES TO APPROVE AMENDMENT S TO RESOLUTION NO. S, SERIES OF 1985 TO INCLUDE TRASH PICKUP PROVIDER IN THE LIST OF CHECKS EXCLUDED FROM THE MANUAL SIGNATURE REQUIREMENT. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Burns, Innes, Medlock None Abstained: None Absent: Norden The Chairman declared the motion carried. F. Ratify Telephone Poll It is noted here that Vice Chairman Norden, absent from this meeting, had voted in the affirmative to adopt Resolution No. 2, Series of 1997, on March 26, 1997. Commissioner Innes was not present at the March 26, 1997, meeting, but voted to ratify the telephone poll held on this matter. MOTION COMMISSIONER MEDLOCK MOVED TO RATIFY THE TELEPHONE POLL CONDUCTED ON MARCH 26 AND MARCH 31, 1997, TO ADOPT RESOLUTION NO. 2, SERIES OF 1997, AUTHORIZING SUBMISSION OF 1996 PHMAP CERTIFICATION AS PRESENTED IN THE MARCH 26, 1997, EHA BOARD PACKET. COMMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Burns, Medlock, Innes None Abstained: None Absent: Norden The Chairman declared the motion carried. It is noted here that Vice Chairman Norden, absent from this meeting, had voted in the affirmative to adopt Resolution No. 3, Series of 1997, on March 26, 1997. Commissioner Innes was not present at the March 26, 1997, meeting, but voted to ratify the telephone poll held on this matter. MOTION COMMISSIONER MEDLOCK MOVED TO RATIFY THE TELEPHONE POLL CONDUCTED ON MARCH 26 AND MARCH 31, 1997, TO ADOPT RESOLUTION NO. 3, SERIES OF 1997, APPROVING BUDGET REVISION NO. TWO TO CIAP GRANT NO. .. 7 EHA BOC Regular Meeting 04/30/97 C006P048901-95 AS PRESENTED IN THE MARCH 26, 1997 EBA BOARD PACKET. COMMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Bums, Medlock, Innes None Abstained: None Absent: Norden The Chairman declared the motion carried. G. Review Applications The Board was presented with another application to fill the vacancy on the EHA Board of Commissioners. They now have two applicants to consider and interview. The Board decided to postpone discussion and decision on this item until it had time to review the new application . This item is postponed until the May 28, 1997, regular meeting. H . EHA 2s1' Anniversary Celebration Plans Discussion ensued regarding when the EHA' s 251h Anniversary Celebration tour and open house would take place . The Board decided to hold its tour from approximately 1 PM to 3:00 PM on Wednesday, September 24 with the open house to begin at 3:30 PM on the same date. e VIII. FINANCIAL REPORTS Financial reports for the month ended 03/31/97 presented .. IX. CONSENT AGENDA A. The Board recognized that Vice Chairman Norleen Norden had been named to the 1997 Colorado NAHRO Housing Authority Commissioner Circle of Service. B. The Board recognized the thank you note from the rehab loan recipient. X. GENERAL DISCUSSION A. Commissioners' Choice Nothing presented for discussion . 8 EHA BOC Regular Meeting 04/30/97 B. Director's Choice Nothing presented for discussion. XI. ADJOURNMENT MOTION COMMISSIONER MEDLOCK MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 30, 1997, AT 9:45 P.M. ) , Acting Secretary 9