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HomeMy WebLinkAbout1997-07-30 EHA MINUTES·' t ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting July 30, 1997 L CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:45 p.m. on Wednesday, July 30, 1997, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Thomas J. Bums. Chairman Bums introduced.Don Bobeda as the new EHA Commissioner filling the vacancy left by the resignation of Steve Mulhern. IL ROLLCALL Members Present: Members Absent: Also Present: Thomas J. Bums, Chairman* Norleen Norden, Vice Chair Debi Medlock, Commissioner Don Bobeda, Commissioner Matt Innes, Commissioner Cheryl St. Clair, Executive Director Mary A. Ryan-Ozburn, Recording Secretary Chairman Bums left this meeting at 7:30 pm IIL STUDY SESSION Nothing presented ( · EHA BOC Regular Meeting 07/3097 IV. MINUTES A. Regular Meeting held June 25, 1997 MOTION COMMISSIONER MEDLOCK MOVED TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD JUNE 25, 1997, AS PRESENTED. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Norden, Medlock None Bums, Bobeda Innes The Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS No prescheduled visitors VI. DIRECTOR'S REPORT A. Narrative Report Chairman Bums went over the Director's Narrative Report in some detail in order to acquaint Commissioner Bobeda with the purpose and content of the report. Noted. Orchard Place was discussed as to the meeting held to discuss issues with residents on July 26 . EID St. Clair reported that only two residents came to the meeting ~eld July 26 . She stated that she has been meeting on a daily basis with Orchard Place residents by going to the building and "knocking on doors. " Ms. St. Clair reported further that she has spent a great deal of time meeting with residents in groups and attending the Concerned Residents of Orchard Place meeting. As of this date, Ms. St. Clair reported that she has met with approximately 40 residents . She reported that she had a list of concerns which are being addressed. Also reported was the resignation of Stan and Betty Phillips from the Orchard Place Building Attendants position. Chairman Bums asked EID St. Clair what her plans were for the Building Attendant position to which Ms. St. Clair responded that she would like to have the EHA property Manager in the Orchard Place office from 8 AM to 5 PM and 2 c:\windows \062597jg.doc ' ERA BOC Regular Meeting 07/3097 then change the title of the Building Attendants' position to Resident Caretakers. Ms. St. Clair opined that there is a strong need to regain control of the building and the way to repair this situation is to have the property manager on site every day from 8 AM to 5 PM. The Sherman Street Development was discussed . Ms. St. Clair stated that the Request for Qualifications will be in the Daily Journal and the Englewood Herald next week. The proposed plan is to get qualifications from contractors and then when the design drawings are complete, we will be able to send them out to four or five of the contractors deemed to be most qualified. Also discussed was the Comprehensive .Improvement Assistant Program (CIAP) and the ltJblic Housing Management Assessment Program (PHMAP). Commissioner Bobeda asked if information on how the EHA compares with other small public housing agencies in the Denver metro area could be obtained. R/S Ryan-Ozburn stated that she was already in touch w ith Dennis Fodness of HUD to get this type of information and further information on excess utility fees and how they impact the PHMAP scores if at all. B. Program Reports Noted with brief discussion regarding Project BUILD. The Board asked for more detailed financial information on the Project BUILD reports. Commissioner Bobeda stated he became more interested in Project BUILD when he saw the BUILD house at 4801 S. Grant. EID St. Clair asked if there was a committee for Project BUILD to review such criteria as placement on lot, suitability for neighborhood, etc. Upon determining that this type of committee had not met for a long time and that there was currently no regular committee members, EID St. Clair said she would re-establish a regular advisory committee. C . Depot Report MOTION COMMISSIONER MEDLOCK MOVED TO ENTER INTO EXECUTIVE SESSION TO DISCUSS A REAL ESTA TE MA TIER AT 6:45 PM. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Bobeda, Medlock None None Innes The Chairman declared the motion carried. 3 c:\windows \062597jg.doc ' · EHA BOC Regular Meeting 07/3097 MOTION COMMISSIONER MEDLOCK MOVED TO RECONVENE INTO THE REGULAR ENGLEWOOD HOUSING AUTHORITY MEEpNG HELD JULY 30, 1997, AT 7:30. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Bums, Norden, Bobeda, Medlock None Abstained: None Absent: Innes The Chairman declared the motion carried. * Chairman Burns left the meeting at this point. VII. DISCUSSION ITEMS Simon Center Washer/Dryer Repair and Replacement Fund Discussion ensued regarding the possibility of raising the amount paid by the Simon Center Tenant Council to the EHA for the washer/dryer repair and replacement fund. The amount paid by the Simon Center Tenant Council has remained the same since 1986 although the number of washers and dryers has increased as have the prices to replace these pieces of equipment. The Board directed EID St. Clair to determine what amount Simon Center residents are charged for washing and drying their laundry and how much the Tenant Council collects from these washers and dryers on a monthly basis. This item was tabled in order to bring more information to the next meeting in order to make this decision . VIlL FINANCIAL REPORTS Briefly discussed for the edification of Commissioner Bobeda. IX. CONSENT AGENDA Noted without discussion. X. GENERAL DISCUSSION A Commissioners' Choice 4 c:\windows \062597jg.doc ' · EHA BOC Regular Meeting 07/3097 Commissioner Norden requested that a memo on the banquet for the celebration of the EHA' s 25th Anniversary be sent to the commissioners letting them know the date and time set. Also discussed was the Annual Report. B . Director's Choice EID St. Clair reported that she is going to advertise for a full-time· accountant rather than keep the position contractual. She also told the Board that she was going to be gone the last week of August which would be when the next Board meeting was scheduled. She wanted to know how the Board would like to handle this. The Board stated they would like to see what is on the agenda for this meeting and then decide to either cancel or reschedule. If the meeting is held, Mary Ryan-Ozburn can stand in for the Executive Director. XI. ADJOURNMENT MOTION COMMISSIONER INNES MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING~AUTHORITY BOARD OF COMMISSIONERS HELD JULY 30, 1997, AT 7:50 P.M. 5 c:\windows \062597jg.doc