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Home My WebLink About1997-09-24 EHA MINUTESENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting September 24, 1997 L CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:45 p .m. on Wednesday, September 24, 1997, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Thomas J. Bums. Il. ROLLCALL Members Present: Members Absent: Also Present: ID. STUDY SESSION Thomas J. Bums, Chairman Norleen Norden, Vice Chair Debi Medlock, Commissioner Don Bobeda, Commissioner Matt Innes, Commissioner Kim Higgens and Kendra Padgett of Bondi & CO Cheryl St. Clair, Executive Director Mary A. Ryan-Ozburn, Recording Secretary Bondi & Co. auditors presented the EHA audited financial statements for FY '96. Discussion ensued regarding implementation of management letter enhancements from audit ofFY'95 and suggestions for internal controls and management improvements made with FY'96 audit. . . EHA BOC Regular Meeting 09/24/97 IV. MINUTES A. Regular Meeting held July 30, 1997 (EHA Board of Commissioners meeting scheduled for 08/27/97 canceled). MOTION COMMISSIONER MEDLOCK MOVED TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD JULY 30, 1997, AS PRESENTED. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Medlock, Bobeda None None Innes The Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS No prescheduled visitors VI. DIRECTOR'S REPORT A. Narrative Report Orchard Place was discussed regarding the resident caretakers selected. The Sherman Street Development was discussed regarding the responses to RFQ for contractors. EID St. Clair stated that during the week following this board meeting, the agency will issue plans and specs to the three contractors chosen and give them 21 days in which to respond with their bids . She further stated we will ask for a negotiated, guaranteed maximum price. Ms. St. Clair also stated that she has had discussions with Jerry Gartner of Colonial Bank who stated that they are still interested in doing the financing phase of the project, but, she added that we will need dollar figures from the contractors before the agency can proceed much further with the financing on the project. Commissioner Bobeda suggested we consider getting the water and sewer taps in before the ground starts to freeze. 2 c:lwindows \062597jg.doc · ERA BOC Regular Meeting 09/24/97 EHA personnel issues briefly discussed as to the Housing Controller position and Jean Reynolds beginning on October 1 in that capacity. Also discussed was the housing quality standards inspections being handled on a contractual basis for Section 8. The Project BUILD Review Committee meetings were briefly discussed regarding design criteria and options. It was discussed that Project BUILD has not had design .criteria in the past. Ms. St. Clair stated that we are now being more specific in our criteria and giving the contractors more direction . Discussion briefly ensued regarding any requirements of the the City of Englewood's that houses be brought up to code when they change hands. Also discussed was rentals versus owner occupied housing. Also discussed was bringing up-to-code houses in the rehab programs and any guidelines concerning amount of money loaned triggering this requirement. Also discussed was keeping families in the City of Englewood through building houses in a price range a step above where Project BUILD houses are being built now and also having the Project BUILD program becoming FHA approved. Lease-to-Own home onwer programs were also discussed. B. Program Reports Noted with brief discussion regarding Project BUILD. The Board had asked for more detailed financial information on the Project BUILD reports. EID St. Clair went over the new format and asked if this gave the commissioners the information they wanted. C. Depot Report Handed out at meeting . 3 c:\windows \062597jg.doc . EHA BOC Regular Meeting 09/24/97 vn DISCUSSION ITEMS A. Simon Center Washer/Dryer Repair and Replacement Fund Discussion ensued regarding raising the amount paid by the Simon Center Tenant Council to the EHA for the washer/dryer repair and replacement fund. It was the consensus of the commissioners that this fund provided adequate funding for replacement and repair and no adjustments were needed .. B. Orchard Place Washer/Dryer Repair and Replacement Fund Brief discussion ensued regarding the new, coin-operated washers and dryers installed at Orchard Place with the 1996 CIAP funds. The proceeds from these machines will go to the Orchard Place Resident Council for entertainment functions for the residents. MOTION COMMISSIONER MEDLOCK MOVED TO ESTABLISH A WASHER/DRYER REP AIR AND REPLACEMENT FUND FOR ORCHARD PLACE WITH A MONTHLY PAYMENT OF $125. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Bums, Norden, Medlock, Bobeda None Abstained: None Absent: Innes The Chairman declared the motion carried. VIU. FINANCIAL REPORTS No reports presented. IX. CONSENT AGENDA Noted without discussion. 4 c:\windows \062597jg.doc . . EHA BOC Regular Meeting 09/24/97 X. GENERAL DISCUSSION A. Commissioners' Choice Commissioner Medlock discussed the Greater Englewood Chamber of Commerce Leadership Englewood program. She asked the Commissioners if they would consider sponsoring her tuition in any amount not covered by sponsors who have already committed to her. MOTION COMMISSIONER BOBEDA MOVED TO SPONSOR COMMISSIONER MEDLOCK IN THE GREATER ENGLEWOOD CHAMBER OF COMMERCE LEADERSHIP ENGLEWOOD PROGRAM IN THE AMOUNT NEEDED TO PAY THE TUITION THAT IS NOT COVERED BY OTHER HER OTHER SPONSORS. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Bobeda None Medlock Innes The Chairman declared the motion carried. B. Director's Choice Nothing presented XI. EXECUTIVE SESSION MOTION COMMISSIONER BOBEDA MOVED TO ENTER EXECUTIVE SESSION AT 8:15 PM TO DISCUSS PERSONNEL AND REAL ESTA TE ISSUES. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Medlock, Bobeda None None Innes The Chairman declared the motion carried. 5 c:\windows \062597jg.doc . . . . EHA BOC Regular Meeting 09/24/97 MOTION COMMISSIONER BOBEDA MOVED TO RECONVENE THE REGULAR PORTION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING AT 8:45 PM. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Bums, Norden, Medlock, Bobeda Nays: None Abstained: None Absent: Innes The Chairman declared the motion carried. XL ADJOURNMENT MOTION COMMISSIONER MEDLOCK MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 24, 1997, AT 9:00 P.M. 6 c:\windows \062597jg.doc