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Home My WebLink About1997-12-10 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting December 10, 1997 I. CALL TO ORDER . _:..::..:....-::::: .. The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:55 p.m. on Wednesday, December 10, 1997, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Thomas J. Bums. II. ROLL CALL Members Present: Members Absent: Also Present: ID. STUDY SESSION Thomas J. Bums, Chairman Norleen Norden, Vice Chair Debi Medlock, Commissioner Don Bobeda, Commissioner Matt Innes, Commissioner Cheryl St. Clair, Executive Director Mary A. Ryan-Ozburn, Administrative Manager The Englewood Housing Authority proposed, consolidated agency budget for fiscal year ending 12/31/98, was discussed . IV. MINUTES A. Regular Meeting held September 24, 1997. B. Regular Meeting held November 5, 1997 EHA BOC Regular Meeting 12/10/97 MOTION COMMISSIONER MEDLOCK MOVED TO ACCEPT AS APPROVED THE MINUTES • OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 24, 1997. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Medlock, Bobeda None None Innes The Chairman declared the motion carried. MOTION COMMISSIONER MEDLOCK MOVED TO ACCEPT AS APPROVED THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD NOVEMBER 5, 1997. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Burns, Norden, Medlock, Bobeda None Abstained: None Absent: Innes The Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS No prescheduled visitors VI. DIRECTOR'S REPORT A. Narrative Report The Director 's Narrative report was noted with brief discussion. No concerns were expressed by the members of the EHA board . Topics discussed included the Orchard Place dinner put on by the tenant council at which there was about a 95% attendance by residents . EID St. Clair stated that this dinner was so successful, the residents were planning another one closer to the holidays . Also discussed was the Sherman Street Development. EID St. Clair stated she held a meeting with the architects. The goals of the development were discussed at the meeting with the architects and the general contractor. EID St. Clair 2 c:lwindows 1062597jg.doc • • • • • . EHA BOC Regular Meeting 12/10/97 directed everyone to go back over their budgets and cut expenses. Braaksma and Himmelman will come back in a couple of weeks with a new estimate of costs. Rehab Construction Specialist Ozburn is getting bids from contractors to compare with the one submitted by Braaksma and Himmelman. EID St. Clair reported that the new property manager, Linda Conway-Ohle is "on board". She stated we will be interviewing for new resident caretakers at Simon Center. Resumes from applicants for this position are due to the EHA on December 12. EID St. Clair reported that a closing was scheduled on the Project BUILD Hillside property before the end of 1997 . Briefly discussed was the Memorandum of Understanding as it relates to the City/EHA relationship regarding CDBG, Rehab and Project BUILD . Also discussed was the Rehab Program . EID St. Clair reported that all of the '97 CDBG funds are committed but we still have funds from the Rehab Consortium of Banks funds to work with. B . Program Reports The Program reports were noted with brief discussion . No concerns were expressed by the members of the EHA board C. Depot Report VIL DISCUSSION ITEMS A. Resolution No. 3, Series of 1997, Adopting EHA Consolidated Budget for Fiscal Year Ending December 31 , 1998 . Discussion took place in study session. MOTION COMMISSIONER BOBEDA MOVED TO ADOPT THE ENGLEWOOD HOUSING AUTHORITY CONSOLIDATED BUDGET FOR FISCAL YEAR ENDING DECEMBER 31, 1998, AS PRESENTED. CHAIRMAN BURNS SECONDED THE MOTION. Ayes: Burns, Norden, Medlock, Bobeda Nays: None Abstained: None Absent: Innes The Chairman declared the motion carried. 3 c:\windows 1062597jg.doc . EHA BOC Regular Meeting 12/10/97 B . Resolution No. 4, Series of 1997, Amending Resolution No. 4, Series of 1986, Relating to Personnel Policy for the Housing Authority of the City of Englewood. Discussion ensued regarding the EHA's adoption of the City of Englewood's personnel policies and procedures by. resolution in 1986 and that the intention was to "mirror" the City on personnel issues . Previously discussed at September 24 EHA Board Meeting, EID St. Clair reiterated that the EHA wanted to provide dental coverage for the EHA' s employees sooner than the one-year waiting period used by the City . She suggested using a "90 days of full-time employment" waiting period before EHA employees became eligible for dental benefits . She stated that all Administrative Services needed from the EHA Board was resolution approving this change to the EHA's personnel policy. MOTION COMMISSIONER BOBEDA MOVED TO AMEND RESOLUTION NO. 4 OF 1986 (ADOPTION OF THE CITY OF ENGLEWOOD PERSONNEL POLICY AND PROCEDURES AS THOSE OF THE ENGLEWOOD HOUSING AUTHORITY) BY ALLOWING ENGLEWOOD HOUSING AUTHORITY EMPLOYEES TO BE ELIGIBLE FOR DENTAL INSURANCE BENEFITS AFTER 90 DAYS OF FULLT™E EMPLOYMENT UPON HIRING AS A REGULAR EMPLOYEE. ALL OTHER ELIGIBILITY CRITERIA, GUIDELINES, AND PREMIUM PAYMENTS ARE TO BE ADHERED TO AS ESTABLISHED FOR THE CITY OF ENGLEWOOD. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Burns, Norden, Medlock, Bobeda None Abstained: None Absent: Innes The Chairman declared the motion carried. C. Renewal of Management Contract with Englewood Housing Development Corporation for 1998 . Discussion ensued regarding the fee received to manage the EHDC's units . Due to increased costs of managing these single family homes , E .D . St. Clair recommended to the EHA Board that the management fee be increased by $5 per unit per month . 4 c:lwindows I062S97jg.doc • • • ,. • • • · EHA BOC Regular Meeting 12/10/97 MOTTON COMMISSIONER MEDLOCK MOVED TO APPROVE EXECUTION OF A ONE- YEAR EXTENSION OF THE MANAGEMENT CONTRACT WITH THE ENGLEWOOD HOUSING DEVELOPMENT CORPORATION FOR 1998 WITH AN AMENDMENT TO SECTION 17.1 OF THE ORIGINAL MANAGEMENT AGREEMENT AS AMENDED NOVEMBER 15, 1996, TO READ $40 PER UNIT PER MONTH.ALLOTHERTERMSANDCONDITIONSOFTHECURRENTCONTRACT AS PREVIOUSLY AMENDED TO REMAIN THE SAME. CHAIRMAN BURNS SECONDED THE MOTION. Ayes: Burns, Norden, Medlock, Bobeda Nays: None Abstained: None Absent: Innes The Chairman declared the motion carried. VIII. FINANCIAL REPORTS No reports presented . IX. INFORMATION AGENDA Noted without discussion. X. GENERAL DISCUSSION A. Commissioners' Choice Nothing presented . B. Director's Choice Nothing presented XI. EXECUTIVE SESSION Nothing presented . 5 c:\windows \062S97jg.doc EHA BOC Regular Meeting 12/10/97 XI. ADJOURNMENT MOTION COMMISSIONER MEDLOCK MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 10, 1997, AT 9:00 P.M. ~({p-· Cheryl St. Clair, Executive Director 6 c:lwindows 1062597jg.doc ... • • •