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Home My WebLink About1998-02-25 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORflY BOARD OF COMMISSIONERS Regular Meeting February 25, 1998 L CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:45 p.m. on Wednesday, February 25, 1998, at 3460 South Shennan Street, Suite 101, Englewood, Colorado, 80110, by Chairman Debi Medlock. IL ROLLCALL / Members Present: Members Absent: Also Present: Debi Medlock, Chairman Norleen Norden, Vice Chair Thomas J. Bums, Commissioner Don Bobeda, Commissioner None* Cheryl St. Clair, Executive Director Mary A. Ryan-Ozburn, Administrative Manager Jo Hamit, Assisted Housing Manager Janet Grimmett, Housing Finance Specialist Jean Reynolds, Housing Controller *Commissioner Innes resigned from the EHA Board effective O 1/08/98 IIL STUDY SESSION Nothing presented for study session EHA BOC Regular Meeting 02/2S/98 • IV. MINUTES • • A Regular Meeting held January 28, 1998 . MOTION COMMISSIONER BURNS MOVED TO ACCEPT AS APPROVED THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 28, 1998. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Medlock, Norden, Bums, Bobeda None Abstained: None Absent: None The Chairman declared the motion carried. B. Annuai Meeting held January 28, 1998. MOTION COMMISSIONER BURNS MOVED TO ACCEPT AS APPROVED THE MINUTES OF THE ANNUAL MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 28, 1998. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayt:5: Medlock, Norden, Bums, Bobeda Nays: None Abstained: None Absent: None V. The Chairman declared the motion carried. PRE-SCHEDULED VISITORS No prescheduled visitors VI. DIRECTOR'S REPORT A Narrative Report The Director's Narrative report was noted with discussion: 2 c:\windows \062597jg.doc • • • EHA BOC Regular Meeting 02/25/98 ,' Council Member Ann Nabholz attended the last Orchard Place Tenant Council meeting. The newly elected slate of OP Tenant Council officers are in place and . were present at that meeting. The first round table meeting (an open meeting), for Simon Center residents was held on February 19. Individual flyers were sent to each unit stating that residents were welcome to come and discuss their concerns and issues with the executive director, property manager and assisted housing program manager. The new caretakers for Simon Center have been hired and they are on board. - Maintenance Supervisor, John Stone, is working on the Public Housing Family Duplex units exclusively to address routine preventative maintenance items. Housing Rehab Construction Specialist, Steve Ozburn and EID St. Clair met with the Sherman Street Development architects. They discussed a couple of issues regarding drainage. The Housing Rehab Construction Specialist wants to raise up the level of the site and handle drainage issues in that way. The architects and EID St. Clair discussed the possibility of losing the handicap accessible units as they are now planned if we did go with the raised site. The EHA is proceeding with finalizing all of the City's requirements/processes and securing a construction loan. EID St. Clair informed the Board that she wanted to investigate the State's low- interest, Construction Loan Program . Discussion ensued regarding applying for HOME Program funds to use in a homeownership program (more specifically, the Sherman Street Development and a first-time homeownership program). Housing Finance Specialist Janet Grimmett reported that one of the State's requirements for using HOME dollars is to target those persons at 800/o of median income. HOME dollars could be used to bring costs down, and there are some down payment assistance funds available to help low income families. The Housing Specialist position has been advertised. Neighborhood and Business Development Director, Bob Simpson, will sit in on the interviews. EID St. Clair reported that Steve Ozburn will be spending a great deal of time on the Sherman Street Development and some of his duties will fall to Janet Grimmett. The new Housing Specialist position can help Janet. Ifwe develop a first-time homebuyers program, a staff person with housing authority and/or bank experience will be helpful. Brief discussion ensued regarding the sale of the A VS house to the new City Manager and whether this had been discussed by City Council. Briefly discussed were the Reprogrammed CDBG funds and our application to Arapahoe County not being approved. Also discussed was the City of Englewood 3 c:\windows \062597jg.doc • • • EHA BOC Regular Meeting 02/25/98 being approved for 1998 CDBG funds for curb cuts in the north section of Englewood. Housing Finance Specialist Grimmett handed out a proposal received from the purchasers of the former Horton property. They were suggesting alternatives on the development of this property. Brief discussion ensued regarding the zoning on this property. The Board directed the F/D to communicate the EHA's rejection of the proposals offered. B . Program Reports The Program reports were noted with brief discussion. No concerns were expressed by the members of the EHA board C. Depot Report No report presented by Englewood Historical Society. Chairman Medlock asked F/D St. Clair to draft a letter for her signature to the EHS requesting a report for the Board meeting on March 25. VIL DISCUSSION ITEMS A. / PHMAP Certification -FY '97. Discussion ensued. F/D St. Clair informed the EHA Board that indicators for PHMAP had been changed rather significantly. There previously were 12 indicators, now there are eight. HUD was looking to limit PHMAP to the essential aspects of housing Authority management and to design it to better reflect performance in those areas. She reported that in 1996 we received a grade of85% which was higher than 1995's grade of 79.61. Due to the changed indicators for FY'97, however, it would be difficult to predict what the Authority's grade would be for 1997. Staff requested and received from HUD an extension for filing the year end financial reports due to difficulties with the new accounting software. Subsequently, staff also requested an exclusion from the financial management indicator for this same reason. MOTION COMMISSIONER BURNS MOVED TO ADOPT RESOLUTION NO. 1, SERIES OF 1998, AUTHORIZING SUBMISSION OF THE ENGLEWOOD HOUSING AUTHORTIY'S PHMAP CERTIFICATION FOR FISCAL YEAR ENDING DECEMBER 31, 1997. VICE CHAIRMAN NORDEN SECONDED THE MOTION • 4 c:\windowl \062597jg.doc • • • EHA BOC Regular Meeting 02/25/98 Ayes: Nays: Medlock, Norden, Burns, Bobeda None Abstained: None Absent: None The Chairman declared the motion carried. VIII. FINANCIAL REPORTS Jean Reynolds, Housing Controller, went over her written report for the month of January with the Commissioners. IX. INFORMA TIQN AGENDA Nothing presented. X. / GENERAL DISCUSSION A Commissioners' Choice B . Commissioner Bums welcomed Debi Medlock as the new Chairman of the Englewood Housing Authority Board of Commissioners. Tom Bums raised the question of resigning from the EHA Board mid-term due to a perceived conflict ofinterest because of his role as Mayor and his role on the EHA Board of Commissioners. The Commissioners present stated that they very much appreciate the expertise and commitment that former Chairman Tom Bums brings to the EHA Board. They further wanted to encourage Tom to stay on the EHA Board for his entire term of office as an EHA Commissioner. Director's Choice F1D St. Clair reported that she had been contacted by the Office of the Inspector General regarding their program "Operation Safe Home". This program involves the OIG and local law enforcement working with local PHAs to address trouble spots in neighborhoods that have a number of assisted housing units. F1D St. Clair stated that she will be on vacation the last week of July and asked what the Board would like to do regarding the meeting scheduled for July 29. The s c:\windows \062597jg.doc: • • • • EHA BOC Regular Meeting 02/25/98 Board expressed they would like to wait and see what agenda items would be forthcoming before making a decision. XL EXECUTIVE SESSION Nothing presented XL ADJOURNMENT MOTION COMMISSIONER BURNS MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 25, 1998, AT 7:05 P.M. Debi Medlock, Chairman Cheryl St. Clair, Executive Director • I ~ / 6 c:\windows \062597jg.doc