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HomeMy WebLinkAbout1998-03-27 EHA MINUTES/ • • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting May 27, 1998 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:00 p .m. on Wednesday, May 27, 1998, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Debi Medlock. IL ROLLCALL Members Present: Members Absent : Also Present: IIL STUDY SESSION Nothing Presented Debi Medlock, Chairman Norleen Norden, Vice Chair Don Bobeda, Commissioner Thomas J . Bums, Commissioner One vacancy due to resignation of Matt Innes Cheryl St. Clair, Executive Director Mary A. Ryan-Ozburn, Administrative Manager Jo Hamit, Assisted Housing Manager Gary Sears, City of Englewood Ann Nabholz, City of Englewood , Orian Hunter, Englewood Historical Society John Simon, Englewood Historical Society Gary Slack, Englewood Historical Society Chris Forrest, Englewood Resident Todd Allen, Englewood Resident • • • EHA BOC Regular Meeting 05-27-98 IV. MINUTES A. Regular Meeting held April 30, 1998 . MOTION COMMISSIONER BOBEDA MOVED TO ACCEPT AND APPROVE AS PRESENTED THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 30, 1998. VICE- CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Medlock, Norden, Burns, Bobeda None Abstained: None Absent: One vacancy V . The Chairman declared the motion carried. PRESCHEDULED VISITORS A. Concerned Englewood Residents Todd Allen and Chris Forrest were present representing several home owners in the vicinity of the Sherman Street Development. They wished to voice concerns on how the development, as planned, will impact the community. EID St. Clair gave a verbal summary of the progress of the development and explained that the units are to be sold on the open market. There will also be a home owner's association. Mr. Allen and Mr. Forrest indicated that they and their neighbors wished to have the following considered prerequisite to development : 1. The homes be sold to Englewood residents 2 . The homes not be sold to investors so that they will be owner-occupied 3 . The development not have the appearance of a "project" EID St. Clair clarified that the EHA will not be subsidizing any of the units or providing any financing for buyers. The EHA is targeting first-time home buyers who are current Englewood residents and will refer them to affordable financing. Mr. Allen and Mr. Forrest were satisfied with the answers they received and indicated that they would like to remain involved as liaisons between the EHA and the homeowners in our immediate vicinity . 2 c:\windows\winword\doc\Board Minutes OS-27-98 • • • EHA BOC Regular Meeting 05-27-98 B. Members of Englewood Historical Society Discussion with Orian Hunter and Larry Gloss of the Englewood Historical Society ensued regarding the letter from the Englewood Housing Authority to EHS on May 11, 1998. The letter listed specific information and documentation required before the EHA would consider any extension of promissory notes. Larry Gloss of Gloss & Company gave an overview of the information provided by EHS . Concerns were again raised in regard to the timeline the EHS is following to fulfill their fundraising goals. Mr. Hunter stated that synergistic efforts between community and business are a requirement for successful fund raising. Because of the difficulty in getting community involvement, businesses and foundations are not eager to participate. EHS representatives estimated that by using the methods outlined at the meeting it would take through the end of 1998 to reach their financial goals. Vice Chairman Norden, on behalf of the Board, requested from the EHS a plan with specific information for fundraising through December of 1998. Monthly reports should include a listing of all contacts made and the responses, special events, and goals for each endeavor . The Commissioners made it clear that the money loaned to the EHS once recouped will be used for other housing needs in the community. This is the charter of the EHA and we need to fulfill our obligation to those in need. Once the Depot is up and running, it should have a viable cash flow. City Manager Sears raised the possibility of using an idea that EID St. Clair had spoken of in a previous meeting. EID St. Clair had suggested an arrangement whereby the City of Englewood would use Project BUILD funds to buy the Englewood Historical Society out of their promissory notes with the EHA since completion of the Depot would be a neighborhood improvement. EID St. Clair will discuss other funding options such as project BUILD with City Council at the next scheduled meeting. VI. DIRECTOR'S REPORT A. Narrative Report Meetings have been scheduled with Orchard Place residents to get their ideas on how CIAP funds should be spent. Our highest priorities are the fire and emergency alarm system and repair of the roof to resolve an ongoing seepage problem . One resident of Orchard Place contacted Investigative Reporter, Tom Martino, stating that the EHA was abusing elderly residents. The EHA faxed documentation already 3 c:\windows\winword\doc\Board Minutes 05-27-98 • • • EHA BOC Regular Meeting 05-27-98 collected from Orchard Place residents that they are happy with the Management of the building. Tenant Council President Mark Klaess and several Orchard Place residents spoke with Tom Martino through a conference call and indicated that the complainant was not representative of the building. Mr. Martino referenced the documentation he received as confirmation of the residents' claim . The Property Manager of Simon Center and Orchard Place, Linda Conway-Ohle' s office is located in Orchard Place. Concerns have been raised that the needs for management at Simon Center may not be fully met. Ms Conway-Ohle will now be spending one and one-half hours each morning at Simon Center. Twenty-three new Certificates/Vouchers were unexpectedly issued to the EHA due to a funding calculation performed on our 1996 budget figures. The waiting list for all programs will be reopening for new applications soon. Denise Duralia was recognized as EHA Employee of the Quarter for her extra efforts during turnover of accounting staff and conversion of computer software. Denise was initially hired by the EHA as part-time. She has since been hired full-time . Contractors are being sought for development of the Sherman Street Property. Discussion ensued on how the property will be marketed and eventually sold keeping in mind the requests of neighboring home owners. It was agreed that an official ground breaking will not take place until the foundations are in place . It is anticipated that the construction will take approximately nine months. The owners of2870 S. Acoma are still pursuing construction of a duplex with a waiver of lien from the City and payment of the EHA note at the end of construction. They are requesting a construction extension. They wish to sell the property on the open market and then repay the EHA or have the buyer assume the note. The restriction on assumption would be that the buyer be low to moderate income. The A VS house at 777 W . Oxford is completed . An open house was held on May 20 . It is being marketed with a minimum bid of$195,000. Financial Reports were not available due to a computer "crash". We will retrieve as much data as possible and reconstruct what is lost. Concerted efforts are being made to have the problems with our new software, CHAS, corrected. We will be using CHAS full time now and will ensure that any problems are resolved posthaste. B. Program Reports Noted. c:\windows\winword\doc\Board Minutes OS-27-98 4 • • • EHA BOC Regular Meeting 05-27-98 C. Depot Report Discussed when EHS representatives were present VIL DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Waiting List Preferences Discussion ensued regarding waiting list preferences for the Simon Center, Orchard Place and Section 8 programs. EID St. Clair suggested that we remove the Englewood Residency preference so that more Certificate and Voucher holders would be required to live in Englewood for one year with their assistance before being eligible for portability. Also suggested was a plan to create a waiting list preference for the Section 8 program for disabled applicants . MOTION COMMISSIONER BURNS MOVED TO (1) COMBINE THE SECTION 8 WAITING LISTS, (2) REMOVE THE RESIDENCY PREFERENCE FROM THE WAITING LIST (3) ADOPT VERIFIABLE HOMELESNESS AS A LOCAL PREFERENCE. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Medlock, Norden, Burns, Bobeda None Abstained: None Absent: One Vacancy The Chairman declared the motion carried. VIlI. INFORMATION AGENDA Nothing presented IX • GENERAL DISCUSSION A. Commissioner's Choice 5 c:\windows\winword\doc\Board Minutes 05-27-98 • • • EHA BOC Regular Meeting 05-27-98 Commissioner Bums was congratulated for being awarded Commissioner of the Year at the NARRO Conference in Pueblo . B. Director's Choice Discussion on the vacant EHA Board position. X. EXECUTIVE SESSION MOTION VICE CHAIRMAN NORDEN MOVED TO ENTER INTO EXECUTIVE SESSION AT 9:05 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Burns, Bobeda None None One Vacancy The Chairman declared the motion carried. MOTION VICE CHAIRMAN NORDEN MOVED TO RECONVENE THE REGULAR PORTION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING AT 9:30 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Burns, Bobeda None None One Vacancy The Chairman declared the motion carried. MOTION VICE CHAIRMAN NORDEN MOVED TO EXTEND THE PROMISSORY NOTES WITH THE ENGLEWOOD IDSTORICAL SOCIETY TO JUNE 27, 1998. THE ENGLEWOOD IDSTORICAL SOCIETY WILL BE REQUIRED TO PROVIDE 6 c:\windows\winwordldoc\Board Minutes OS-27-98 EHA BOC Regular Meeting 05-27-98 • PROGRESS REPORTS WITH SPECIFICS ON CONTACTS MADE, RESULT OF SUCH CONTACTS, FUNDS REQUESTED, FUNDS RAISED AND GOALS FOR FURTHER ACTION. COMMISSIONER BOBEDA SECONDED THE MOTION. • • Ayes: Nays: Medlock, Norden, Burns, Bobeda None Abstained: None Absent: One Vacancy The Chairman declared the motion carried. XI. ADJOURNMENT MOTION COMMISSIONER BOBEDA MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MAY 27, 1998, AT 10:00 P.M. COMMISSIONER BURNS SECONDED THE MOTION . Debi Medlock, Chairman Cheryl St. Clair, Executive Director 7 c:\windows\winword\doc\Board Minutes 0.5-27-98