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Home My WebLink About1998-08-26 EHA MINUTES\ • • • ~. ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting August 26, 1998 L CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5 :45 p .m. on Wednesday, August 26, 1998, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Debi Medlock. IL ROLLCALL Members Present: Members Absent : Also Present: IIL STUDY SESSION A. Oath Of Office _Debi Medlock, Chairman Norleen Norden, Vice-Chair Don Bobeda, Commissioner Thomas J. Bums, Commissioner (Arrived at 6:40 p.m.) One Vacancy Cheryl St. Clair, Executive Director Mary A. Ryan-Ozburn, Administrative Manager Jo Hamit, Assisted Housing Manager Steve Ozburn, Construction Specialist Shawn Leonard, Commissioner Elect Dean Johnson, Johnson Holscher & Company, P .C. La Von Sonne, Sonne Consulting, Fee Accountant Janet Grimmett, Finance Specialist Mr. Shawn Leonard was sworn in as Commissioner for the Board of the Englewood Housing Authority .. • • •• EHA BOC Regular Meeting 08-26-98 B. EHA 1997 Audit La Von Sonne, the Fee Accountant with whom the EHA is contracting for accounting services, was introduced. Dean Johnson was present representing Johnson, Holscher & Company, P.C., the firm which conducted the audit of the EHA's 1997 financial records. Mr. Johnson reported that there were no questioned costs or reportable conditions. The general opinion of the financial statements is "unqualified" which means that it has no exceptions, no questioned costs under Federal Regulations, no weaknesses in internal accounting control or structure. Mr. Johnson briefly reviewed the financial statements with the Board. He showed that all programs combined together met all their expenses through their operating revenues and operating subsidies. A management letter was included with the audit. Mr. Johnson left the meeting. Further discussion ensued regarding specific program budget figures and account balances. Depreciation and ofEHA buildings was also discussed. IV. MINUTES A. Regular Meeting held July 8, 1998 . MOTION COMMISSIONER BOBEDA MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JULY 8, 1998. VICE-CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Medlock, Norden, Bobeda, Leonard None Abstained: None Absent: Burns The Chairman declared the motion carried. v. PRESCHEDULED VISITORS No prescheduled visitors . 2 c:\windows\winword\doc\Board Minutes 07-08-98 • • -~- EHA BOC Regular Meeting 08-26-98 VL DIRECTOR'S REPORT A. Narrative Report An application was submitted for Public Housing CIAP funds in the amount of $162,000. The application has passed first review. If the application is approved for funding, we may have a HUD on-site review. We are waiting to hear when HUD will schedule this visit. Arapahoe County CDBG has a grant fund of$85,000. Low-income Public Housing improvements is an eligible activity for this money. A grant application is being processed to see if we can get funding to finish the handicap bathrooms at Orchard Place. The Admissions and Occupancy Policy is being updated and when completed, will be presented for Board review. The wait list will be opened for Simon Center, Orchard Place and the Public Housing Duplex units on a lottery system. Public Notices will be placed in local newspapers indicating that lottery cards may be picked up at the EHA office on September 10 and 11, 1998. The cards need to be filled out and returned. As vacancies occur, cards will be drawn from the "pot". Cards will be held for one year then destroyed. The system will start fresh each year. The Section 8 Existing Administrative Plan is being reviewed. and revised and when completed, will be presented for Board review. Personnel issues discussed included: Dean Rohr was hired on August 3, 1998 as the new maintenance worker at Simon Center. Jacqui Pickett, Section 8 Program Administrator, was chosen by EHA staff as Employee of the Quarter. Jesse Cosme, Maintenance Worker for Orchard Place, was recognized by Arapahoe/Douglas Works! As an outstanding student mentor. La Von Sonne of Sonne Consulting is currently contracting with the EHA as a fee accountant. Excavation has begun for the north five units of the Sherman Street Developmeru. Foundations for these five will be set and poured. The foundations will be back-filled 3 c:\windows\winwordldoc:\Bo Minutes 07-08-98 • • •• EHA BOC Regular Meeting 08-26-98 and then excavation will begin for the south five units. The original bids for constructions have increased slightly. If bids increase more than 5%, we will get new bids. Contracts for the electrical and sewer and drain systems have been rebid since original contractors can no longer work us into their schedules. Completion of the project is projected at one year. Colonial Bank has approved our construction loan. The house at 777 W. Oxford closed at $201,000. The EHA and the City are exchanging three BUILD sites for three EHA sites near the Train Depot. The lot at 3938 S. Acoma is planned for the structure to be built by students in the Area Vocational Schools (AVS) program. Because the funding originally scheduled for use on the A VS house would have come from the BUILD program and has been reallocated by the City, the EHA will need to locate other funding. The EHA's new BUILD program will start with $286,000 and three lots. EID St. Clair suggested that EHA staff develop a proposed program structure for the new BUILD program using the $286,000 to secure a line of credit for construction loans. Janet Grimmett gave a brief history of the EHA's involvement at 2870 S. Acoma. The City of Englewood is the first lien-holder and the EHA holds a second lien. The City of Englewood refused to waive its $12,000 demolition lien on the property. The owners were notified in mid-July that the Housing Authority would grant no further extensions on its lien. The note was due and payable July 31, 1998 . If the EHA forecloses, it will probably be after the first of the year before we can take title. The Homeless Committee is looking for facilities within Arapahoe County that may be used for temporary homeless shelters. Buildings at Fort Logan were used last year. The goal is to have homeless families retain residency in Arapahoe County so that the children of homeless families may maintain a stable educational environment. EID St. Clair suggesting the possibility of using the two unfinished apartments at Orchard Place. This will be investigated further. The Director's Report is included as attachment A to the approved, original Minutes . B. Program Reports Noted. C. Depot Report The Commissioners requested that this item be removed from the agenda since it is no longer applicable. 4 c:\windowa\winwordldoc\Boa Minutes 07-08-98 EHA BOC Regular Meeting 08-26-98 • VIL DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. EHA Capitalization Policy -Proposed Amendment MOTION • ••• VICE-CHAIRMAN NORDEN MOVED TO ADOPT AMENDMENT ONE TO RESOLUTION NO. 7, SERIES OF 1989, UPDATING ENGLEWOOD HOUSING AUTHORITY CAPITALIZATION POLICY TO $1,000 WITH USEFUL LIVES OF THREE-PLUS YEARS. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard None None Bums The Chairman declared the motion carried. B. EHA Inventory Policy -Proposed Amendment MOTION COMMISSIONER BOBEDA MOVED TO ADOPT AMENDMENT ONE TO RESOLUTION NO. 8, SERIES OF 1989, UPDATING ENGLEWOOD HOUSING AUTHORITY INVENTORY POLICY TO MIRROR ITS CAPITALIZATION POLICY USING $1,000 WITH USEFUL LIVES OF THREE-PLUS YEARS. VICE-CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard None None Bums The Chairman declared the motion carried . 5 c:\windows\winwordldoc\Board Minutes 07-08-98 • • •• EHA BOC Regular Meeting 08-26-98 C. Approval to Initiate Foreclosure MOTION VICE-CHAIRMAN NORDEN MOVED TO APPROVE TO INITIATE FORECLOSURE PROCEEDINGS FOR 2870 S. ACOMA THROUGH THE CITY ATTORNEY'S OFFICE COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard None None Burns The Chairman declared the motion carried. D. Audit of Fiscal year 1997 MOTION COMMISSIONER LEONARD MOVED TO APPROVE THE AUDIT CONDUCTED BY JOHNSON, HOLSCHER & CO. OF THE ENGLEWOOD HOUSING AUTHORITY'S 1997 FINANCIAL RECORDS. COMMISSIONER BURNS SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Burns, Bobeda, Leonard None None None The Chairman declared the motion carried. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE EXPENDITURE OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) FUNDS IN ORDER TO GO FORWARD WITH THE A VS BUILDING TRADES CLASSES PROJECT TO CONSTRUCT A NEW HOME AT 3938 S. ACOMA PENDING TRANSFER OF TITLE. COMMISSIONER BURNS SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Burns, Bobeda, Leonard None None None 6 c:\windows\winword\doc\Boa Minutes 07~8-98 • • •• EHA BOC Regular Meeting 08-26-98 The Chairman declared the motion carried. VIII. INFORMATION AGENDA Nothing Presented IX. GENERAL DISCUSSION A. Commissioner's Choice Nothing presented. B. Director's Choice EID St. Clair discussed with the Board opportunities to purchase market rent properties. Concerns were raised as to whether any complexes owned by the EHA at market rate would compete with the private sector. Vice-Chairman Norden suggested that if the EHA did such a program, a number of units be below market rate thereby causing a mixed-income occupancy. Thus the EHA would continue fulfilling its mission to provide affordable housing. EID St. Clair will continue to explore the possibility of purchasing multi-family units for this purpose. X. EXECUTIVE SESSION MOTION COMMISSIONER LEONARD MOVED TO ENTER INTO EXECUTIVE SESSION AT 8:05 P.M. TO DISCUSS A PERSONNEL MA TIER. CHAIRMAN BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bums, Bobeda, Leonard None None None The Chairman declared the motion carried • 7 c:\windows\winwordldoc\Board Minutes 07-08-98 • • •• ERA BOC Regular Meeting 08-26-98 MOTION COMMISSIONER BOBEDA MOVED TO RECONVENE THE REGULAR PORTION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING AT 8:40 P.M. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Medlock, Norden, Burns, Bobeda, Leonard None Abstained: None Absent: None The Chairman declared the motion carried. XL ADJOURNMENT MOTION COMMISSIONER LEONARD MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD AUGUST 26, 1998, AT 8:45 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. Debi Medlock, Chairman Cheryl St. Clair, Executive Director 8 c:\windows\winwordldoc\Board Minutes 07-08-98