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Home My WebLink About1998-09-30 EHA MINUTES• • • I. ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting September 30, 1998 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:45 p.m. on Wednesday, September 30, 1998, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented . Debi Medlock, Chairman Norleen Norden, Vice-Chair Thomas J. Burns, Commissioner Don Bobeda, Commissioner Shawn Leonard, Commissioner None Cheryl St. Clair, Executive Director Mary A. Ryan-Ozburn, Administrative Manager • • • EHA BOC Regular Meeting 09-30-98 IV. MINUTES A. Regular Meeting held August 26, 1998. MOTION COMMISSIONER BURNS MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD AUGUST 26, 1998. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Medlock, Norden, Bobeda, Burns, Leonard None Abstained: None Absent: None The Chairman declared the motion carried. V. PRESCHEDULED VISITORS No prescheduled visitors . VI. DIRECTOR'S REPORT A. Narrative Report There are no reported concerns from Orchard Place residents . The only vacancy in the building now is the unit which has been removed from rent rolls with HUD approval. This unit is being held vacant so that if needed , a test flooding may be staged to resolve the cause of seepage problems in the building. Senator Campbell's office contacted EID St. Clair indicating that the EHA had been awarded CIAP funding in the amount of $126,697. The awarded amount is not the full application amount, but will cover all major repairs/replacements as set forth in the application. A work plan will be developed for use of these funds and will be presented with the proposed budget. Simon Center vacancies have declined. There are now only three units vacant with applicants in process for lease up. The wait list was opened under a lottery system for Simon Center, Orchard Place and Public Housing Family units. We issued about 100 lottery cards for the family duplex units and about I 00 for one-bedroom units at Simon Center and Orchard Place. The Section 8 wait list will be opened in October. All applications from the 2 c :\windows\winword\doc\Board Minutes 09-30-98 • • • EHA BOC Regular Meeting 09-30-98 previous wait list system have been processed. Verifiable homelessness will be the only preference. Homeless applicants will be processed first after each lottery drawing. Discussion ensued in regard to assisted living facilities and the possibility of using one floor at Simon Center for assisted-living care. Care would include items such as housekeeping, on-call nursing and food preparation. Once City Hall has relocated, the current City Hall building is another possible site for an affordable assisted-living center. All but a few Certificates and Vouchers have now been issued, and families are searching for housing. Development at the Sherman Street project is progressing well and on schedule. Public Service is scheduled for the north units after some preliminary work is completed. Steve Ozburn, Construction Specialist, is staying in contact with contractors for the next phases of construction. ERA staff was asked to give suggestions for a name for the development once completed. These suggestions were distributed to the Board for consideration. Construction has begun at the A VS house at 3938 S. Acoma. The City still owns the property, so construction is being funding through the old BUILD program. We need further documentation from the Englewood Historical Society before the EHA may close on the property. The City has, however, set aside a $112,000 construction budget for this project. EID St. Clair distributed information on the Homeless Committee "Face It" Summit which will be held October 14, 1998. The foreclosure of2870 S. Acoma is in process. We have received notice that the two rental units upstairs in the office building will be vacant as of the end of October. Relocating housing staff and/or combining the two units into one rental are being considered. B. Program Reports Noted . c:\windows\winword\doc\Board Minutes 09-30-98 3 • • • EHA BOC Regular Meeting 09-30-98 C. Financial Report Financial Reports as of June 30, 1998 are included with this packet. Reports were reviewed by the Board with questions answered by EID St. Clair. In the future, footnotes will be used to explain items of significance. Financial Reports will be current and available for review by the Board at the next meeting. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Adopt Resolution to Approve Entering into Construction Loan Agreement MOTION COMMISSIONER BURNS MOVED TO ADOPT RESOLUTION NO. 7, SERIES OF 1998, AUTHORIZING THE CHAIRMAN AND THE SECRETARY OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS TO EXECUTE THE SHERMAN STREET DEVELOPMENT CONTSTRUCTION LOAN AGREEMENT WITH COLONIAL BANK IN THE AMOUNT OF $875,000 FOR EIGHTEEN MONTHS AT 6.25%. COMMISSIONER BOBEDA SECONDED THE MOTION . Ayes:· Nays: Medlock, Norden, Burns, Bobeda, Leonard None Abstained: None Absent: None The Chairman declared the motion carried. VIII. INFORMATION AGENDA Nothing Presented IX. GENERAL DISCUSSION A. Commissioner's Choice Nothing presented. B. Director's Choice Nothing presented 4 c :\windows\winword\doc\Board Minutes 09-30-98 • • • ERA BOC Regular Meeting 09-30-98 X. EXECUTIVE SESSION MOTION COMMISSIONER BURNS MOVED TO ENTER INTO EXECUTIVE SESSION AT 8:05 P.M. TO DISCUSS A PERSONNEL MATTER. VICE-CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Burns, Bobeda, Leonard None None None The Chairman declared the motion carried. MOTION COMMISSIONER BOBEDA MOVED TO RECONVENE THE REGULAR PORTION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING AT 8:40 P.M. VICE CHAIRMAN NORDEN SECONDED THE MOTION . Ayes: Nays: Medlock, Norden, Burns, Bobeda, Leonard None Abstained: None Absent: None The Chairman declared the motion carried. XI. ADJOURNMENT MOTION COMMISSIONER LEONARD MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 30, 1998, AT 8:45 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION . Debi Medlock, Chamnan Cheryl St. Chnr, Executive Director 5 c :\windows\winword\doc\Board Minutes 09-30-98