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Home My WebLink About1998-11-04 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORTIY BOARD OF COMMISSIONERS Regular Meeting November 4, 1998 L CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:45 p.m. on Wednesday, November 4, 1998, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Acting Chairman Tom Bums. Il. ROLLCALL Members Present: Members Absent : Also Present: Ill. STUDY SESSION Nothing presented . Thomas J. Bums, Commissioner Don Bobeda, Commissioner Shawn Leonard, Commissioner Debi Medlock, Chairman Norleen Norden, Vice-Chair Cheryl St. Clair, Executive Director Mary A. Ryan-Ozburn, Administrative Manager Jo Hamit, Assisted Housing Manager Steve Ozburn, Construction Specialist • EHA BOC Regular Meeting 11-04-98 IV. MINUTES A. Regular Meeting held September 30, 1998. MOTION COMMISSIONER BOBEDA MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 30, 1998. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Bums, Leonard None Non~ Medlock, Norden The Acting Chairman declared the motion carried. V. PRESCHEDULED VISITORS • No prescheduled visitors . • VI. DIRECTOR'S REPORT A. Narrative Report Orchard Place has been awarded $11 ,636 .99 Community Development Block Grant funds and $126,697 in CIAP funds. Staff is working on budgets, RFPs and time lines for the upgrades and repairs which will be facilitated by this funding . There is only one vacancy in the building at this time. Simon Center is having a plumbing problem which seems to stem from the design. A mechanical engineer will be hired to investigate the problem and research options. A contingency plan will be made so that residents are not without water for any significant period of time. The Public Housing Management Assessment Program (PHMAP) has been replaced with Public Housing Assessment System (PHAS). PHAS will include physical inspection of HUD housing which will include both Orchard Place and Simon Center. We have been contacted by the HUD-contracted inspector and anticipate that inspections will begin within the next three weeks. All units have been inspected by 2 c:\windows\winwonfldoc\Board Minutes 11-04-98 • • • EHA BOC Regular Meeting 11-04-98 the Housing Authority Inspector, Shannon McGinty, and have obtained a "PASS" rating of Housing Quality Standards. The one-bedroom wait list lottery drawing was held for Simon Center and Orchard Place. Applicants will be contacted and processed in the order of the draw. When the Section 8 program wait list is reopened, a lottery system will be used for it as well. Construction on the Sherman Street Development is progressing nicely . The name chosen for the development is "The Courtyard". Framing is in process for the north units, and the foundations for the south units will be poured by November 23. Once the heavy equipment operators are finished, a fence will enclose the work area. Anticipated completion is mid-summer 1999. Sale prices are not yet known or even being estimated. Contractors for each of the trades has made adjustments in their cost estimates since initial bid. Todd Allen, a neighbor who asked to be the liaison between the EHA and the immediate community, contacted EID St. Clair to express his satisfaction with the development thus far . He requested that we still consider a "back-yard clean-up" day. This would allow the neighbors across the alley to use the dumpsters provided for construction clean-up for disposal of back-yard clutter. The interior walls are going up in the AVS house at 3938 S . Acoma. It should be roofed and dry walled by Christmas. The A VS classes are larger this year which is causing rapid progression of the project. Anticipated completion is May 1999 . EID St. Clair suggested we set aside the two sites on Inca we are acquiring in the Depot trade for construction through the A VS program. A VS instructors may then begin making plans for the next two school years. The Rehab program has 19 units in various stages of rehab at this time and 10 others in the initial process stages for rehab work. There will be some restructuring of the Rehab program when run directly by the City of Englewood. Two of the upper units of the office building are now vacant and are in the process of being turned for occupancy. The third unit will be vacated during the month of November. Ads will be placed in local newspapers marketing the entire floor as a business rental. B. Program Reports Noted. Jo Hamit explained that the waiting list figures would increase on the next report since the waiting list had been opened for Simon Center and Public Housing . C. Financial Report 3 c:\windows\winwont..doc\Board Minutes 11--04-98 • • • EHA BOC Regular Meeting 11--04-98 ~--- Financial reports were available through the end of August. EID St. Clair answered any questions the Board had on budget figures. All programs operated well financially through the first eight months of the year. VIl. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A . Ratify telephone poll adopting resolution 8, series of 1998, approving CIAP Budget for Project No. C006P048903-98. MOTION COMMISSIONER LEONARD MOVED TO RATIFY THE TELEPHONE POLL TO ADOPT RESOLUTION NUMBER 8, SERIES OF 1998, APPROVING THE BUDGET SUBMfl"l'ED TO HUD-FOR CIAP PROJECT NUMBER C006P048903-98 IN THE AMOUNT OF $126,697 FOR THE MODERNIZATION OF ORCHARD PLACE. CHAIRMAN BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns,Bobeda,Leonard None None Medlock, Norden The Acting Chairman declared the motion carried. VIII. INFORMATION AGENDA Nothing Presented IX. GENERAL DISCUSSION A. Commissioner's Choice EID St. Clair confirmed the foreclosure of2870 S. Acoma is proceeding. B. Director's Choice Nothing presented X. EXECUTIVE SESSION 4 c:\windows\winword\doc\Board Minuta 11-04-98 • • • EHA BOC Regular Meeting 11-04-98 No Executive Session . XL ADJOURNMENT MOTION COMMISSIONER LEONARD MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD NOVEMBER 4, 1998, AT 8:45 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. s, Acting C~an Cheryl St. Clair, Executive Director 5 c:\windows\winword\doc:\Board Minutes 11--04-98