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Home My WebLink About2000-12-06 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting December 6, 2000 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:05 p.m. on Wednesday, December 6, 2000, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. II. ROLL CALL Members Present: Members Absent: . Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chairman Norleen Norden, Vice-Chair Don Bobeda, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio Shawn Leonard, Commissioner Cheryl St. Clair, Executive Director Jo Harnit, Housing Programs Manager A. Regular Meeting held November 1, 2000. MOTION COMMISSIONER NORDEN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD NOVEMBER 1, 2000 AS WRITTEN. COMMISSIONER SANBORN SECONDED THE MOTION. • • • EHA BOC Regular Meeting 12-06-00 V. Ayes: Nays: Abstained: Absent: Medlock, Bobeda, Sanborn None Norden Leonard The Chairman declared the motion carried. PRESCHEDULED VISITORS No prescheduled visitors. VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: The painting and waterproofing of the building has been completed. The roof is in the process of being replaced and all work is on schedule . 2. Simon Center: Upgrade work on the elevators will begin since the contracts to work on the elevators have been signed and approved. Replacement of the fire alarm panel will most likely take place concurrently with the elevator upgrade. EHA will host a Christmas dinner for residents of Orchard Place and Simon Center. The dinner will take place December 8, 2000, 6 :00 p.m. at Malley Senior Center. 3. Public Housing Family Duplexes: No new information to report on the Family Duplexes. 4. Waiting List: The Section 8 wait list will close the end of December, 2000. Englewood Housing Authority will be providing the Denver Housing Authority with eight-eight (88) Section 8 vouchers with the agreement the loan will be for one year and vouchers will be returned to EHA next year. This action will allow EHA to remain over 95% leased and still keep part of the allowable administrative fee . 2 c:\windows\winword\doc\B oard Minutes 12 -06-00 • • • EHA BOC Regular Meeting 12-06-00 An agreement should be signed between EHA and DHA sometime in December, 2000. 5. Section 8 Existing: See above 6. The Courtyard:. The Homeowners' Association has received several proposals for maintenance services. It seems the courtyard residents would like for EHA staff to continue maintaining the property. 7. A VS Student Built House 3736 S. Inca: The building of the AVS house is on schedule and making good progress. EHA is still searching for a vacant lot to build the next A VS house . EID St.Clair will contact the Englewood Community Development Department to see if they can assist with locating local vacant lots. 8. Normandy: EHA is considering using a contractor to remodel units at the Normandy instead of using the maintenance staff to do the work. 9. Off-Site properties: Galapago -The maintenance supervisor is in the process of scheduling existing structures on the property to be demolished. Pennsylvania -EHA now owns three properties on Pennsylvania street. Renovations will soon begin on one of the duplex units so EHA can rent the units to prospective tenants. 10. Agency Goals and Strategic Plan: See attached itemized report. There will not be a Board of Commissioners Meeting the month of January. Instead, a planning session is scheduled on January 17, 2001, at 4:00 p.m., and will be held in one of the rooms at City Hall, the Library or at the Englewood City Golf Course. 3 c :\windows \winword\doc\Board Minutes 12-06-00 • • • EHA BOC Regular Meeting 12-06-00 B. Financial Report No new information to report . Financial information will be discussed after the budget has been reviewed. C. Program Reports Noted. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. 2001 Agency Budget EID St. Clair explained and reviewed the 2001 budget format and allocation methods. MOTION COMMISSIONER NORDEN MOVED TO APPROVE THE 2001 AGENCY BUDGET COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Medlock, Norden, Bobeda, Sanborn Nays: None Abstained: None Absent Leonard The Chairman declared the motion carried. EID St. Clair proposed a Resolution to write-off uncollectable accounts receivable at the end of 2000. The write-offs will assist the Housing Authority to score better on PHAS because they are not considered uncollectable debts. MOTION COMMISSIONER NORDEN MOVED TO APPROVE THE RESOLUTION TO WRITE OFF UN COLLECT ABLE ACCOUNTS RECEIVABLE ACCOUNTS COMMISSIONER SANBORN SECONDED THE MOTION . 4 c:\windows\winword\doc\Board Minutes 12-06-00 • • • EHA BOC Regular Meeting 12-06-00 Ayes: Medlock, Norden, Bobeda, Sanborn Nays: None Abstained: None Absent Leonard The Chairman declared the motion carried. EID St Clair requested a motion to use one original signature and one facsimile signature on Homeless Preventative Program checks up to $1,000. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE THE MOTION TO USE ONE ORIGINAL SIGNATURE AND ONE FACSIMILE SIGNATURE ON HOMELESS PREVENTATIVE PROGRAM CHECKS UP TO $1,000 COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Medlock, Norden, Bobeda, Sanborn Nays: None Abstained: None Absent Leonard The Chairman declared the motion carried. VIII. INFORMATION AGENDA Nothing presented. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Sanborn shared with the board his experience at the NAHRO convention in Phoenix during October. He felt ethics of the board, confidentiality and professionalism were important points discussed at the conference. Chairman Medlock found the NAHRO conference to be interesting and a good experience. B. Director's Choice Nothing presented. 5 c:\windows\winword\doc\Board Minutes 12-06-00 ' .... • • EHA BOC Regular Meeting 12-06-00 C. City Council Communication Ex Officio Bradshaw reported that the Englewood City Council passed unanimously on the first reading to eliminate the Englewood Downtown Development Authority. The council will continue discussions on the subject before the second reading to be held December 18, 2000. Office Depot, Bally Total Fitness, as well as Multi-Family Housing Units will be part of the new development by City Hall. X. EXECUTIVE SESSION No Executive Session XI. ADJOURNMENT MOTION COMMISSIONER BOBEDA MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 6, 2000 AT 8:28 P.M. COMMISSIONER SANBORN SECONDED THE MOTION. THE MOTION CARRIED. c~«I~, Cheryl St. Clai{, Executive Director Debi Medlock, Chairman 6 c:\windows\winword\doc\Board Minutes 12-06-00