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Home My WebLink About2001-02-07 EHA MINUTES., • • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting February 7, 2001 I. CALL TO ORDER 1 __ The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5: 50 p.m. on· Wednesday, February 7, 2001, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chairman · Norleen Norden, Vice-Chair Don Bobeda, Commissioner Shawn Leonard, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio None Cheryl St. Clair, Executive Director Jo Hamit, Housing Programs Manager Tina Podolak, Representative from House of Hope A. Regular Meeting held December 6, 2000. MOTION COMMISSIONER NORDEN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLE'WOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 6, 2000 AS "WRITTEN. COMMISSIONER LEONARD SECONDED THE MOTION. • • • EHA BOC Regular Meeting 12-06-00 V. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard Sanborn None None None The Chairman declared the motion carried. PRESCHEDULED VISITORS Tina Podolak, visitor on behalf of House of Hope was p·resent at the meeting . She requested a modification to the original proposal from EHA for maintenance services. She explained that House Of Hope had not originally budgeted for maintenance services because the services were to be included in a contract with Arapahoe House . The contract, however, did not include a maintenance agreement. House of Hope would like EHA to reduce the fees for maintenance services, if possible. They would like to eventually purchase the building they are now occupying and would appreciate any assistance EHA could provide to them in reducing the maintenance costs at this time. Ms . Podolak also requested that residents of the shelter be given a preference within the Section 8 program as they are transitioning out from the shelter . Board Discussion Commissioner Norden suggested that EHA provide some assistance to the House Of Hope Shelter, but understands that EHA's maintenance staff has a heavy work load and is currently short staffed. A suggestion was made that House of Hope look into using community services to help perform some of the maintenance duties . Discussions ensued regarding a reduced proposal for maintenance services . E/D St. Clair and Housing Programs Manager, Jo Harnit will work on drafting a proposal for the maintenance services. EID St. Clair explained the difficulty of giving residents at the House of Hope special preference for the Section 8 program, especially since EHA does not have the vouchers to give at this time. When EHA does have the vouchers, the Section 8 list will be opened to the public and House Of Hope residents will be notified. Since Section 8 does have a homeless preference, residents from the shelter would move to the top of the list as well as other homeless applicants who are on the waiting list. Commissioner Leonard suggested that residents coming out of the shelter could apply at the Normandy Apartments . 2 c:\windows \winword\doc\Board Minutes 12-06-00 • • • EHA BOC Regu la r Meeting 12 -06-00 VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: The roof repair is near completion, weather permitting . 2. Simon Center: The elevator contractor is currently waiting on some elevator parts and then the process of the elevator upgrade will begin . A meeting with the residents will be scheduled soon to inform them of the elevator upgrade and what they should expect during this time. EHA is in the process of receiving bids for the upgrade on the fire alarm panel. Proposals received will be presented to the board at the next meeting on March 7, 2001. 3. Public Housing Family Duplexes: Jo Hamit and Linda Conway are reviewing community service requirements for several Public Housing residents who are not employed, elderly or disabled. HUD requires residents who are not in the above categories to provide eight (8) hours of community service per month or ninety-six (96) hours per year. 4. Waiting List: No new information on the wait list. 5. Section 8 Existing: Paperwork has been completed between the DHA and EHA regarding the vouchers EHA distributed to them. An agreement was made that DHA must absorb the vouchers by the end of 2001. 6. The Courtyard:. No new information on the Courtyard . 7. AVS Student Built House 3736 S. Inca: EHA is still searching for a vacant lot to build the next A VS house . 3 c:\windows\winword\doc\Board Minutes 12-06-00 • •• • EHA BOC Regular Meeting 12-06-00 EI D St.Clair will contact Joyce Parsons at the Police Department. ERA would like to make offers on area drug houses that may have been confiscated. 8. Normandy: The remodeling process at the Normandy Apartments is going well. 9. Off-Site properties: Galapago -The structures on the property have been demolished. Pennsylvania -No new information on the Pennsylvania properties. EI D St. Clair requested input from the board members on taking a field trip to observe some local assisted living facilities. Several of the board members felt that a Y2 day, maybe on a Friday afternoon would work best for everyone . 10. Agency Goals and Strategic Plan: See attached itemized report. Commissioner Bobeda suggested the need to increase the number of units concurrently with landlord participation in the Section 8 program. EI D St. Clair stated that 365 units or 95% utilization is the goal EHA is attempting to attain. B. Financial Report Financial Reports for the 2000 year end were available for review; however EID St Clair noted that a number of entries still needed to be made and suggested a full review at the next regular Board Meeting. C. Program Reports Noted. (Included November and December Status Reports) VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. RESOLUTION APPROVING SUBMISSION OF HUD FORM 50072 PHAS CERTIFICATION MOTION COMMISSIONER NORDEN MOVED TO APPROVE SUBMISSION OF HUD FORM 50072 PHAS MANAGEMENT OPER.A.TIONS CERTIFICATION 4 c:\windows\winword\doc\Board Minutes 12-06-00 • • • EHA BOC Regular Meeting 12-06-00 COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Medlock, Norden, Bobeda, Leonard, Sanborn Nays: None Abstained: None Absent None The Chairman declared the motion carried. B. RESOLUTION APPROVING SUBMISSION OF. HUD FORM 52648 SEMAP CERTIFICATION MOTION COMMISSIONER BOBEDA MOVED TO APPROVE THE RESOLUTION FOR SUBMISSION OF HUD FORM 52648 SEMAP MANAGEMENT ASSESSMENT CERTIFICATION COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Medlock, Norden, Bobeda, Leonard, Sanborn Nays: None Abstained: None Absent None The Chairman declared the motion carried. C. MOTION EXTENDING FAMILY SELF SUFFICIENCY CONTRACT WITH ARAPAHOE COUNTY MOTION COMMISSIONER BOBEDA MOVED TO APPROVE THE FAMILY SELF- SUFFICIENCY PROGRAM CONTRACT EXTENSION ON A MONTHLY BASIS COMMISSIONER SANBORN SECONDED THE MOTION Ayes: Medlock, Norden, Bobeda, Leonard, Sanborn Nays: None Abstained: None Absent None The Chairman declared the motion carried . 5 c:\windowsl winword\doc\Board Minutes 12-06-00 • • • EHA BOC Regular Meeting 12-06-00 VIII. INFORMATION AGENDA Nothing presented. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bobeda mentioned that he would like some visuals included in the monthly Director's Report when appropriate. EHA will be purchasing a digital camera so Board Members will have the opportunity to view EHA projects. Chairman Medlock suggested the Board Members take a tour of EHA properties and requested input from the other members regarding the subject. Commissioner Sanborn extended an invitation to all Commissioners to attend a Resident Council meeting at Simon Center. The Council meetings are scheduled the first Thursday of the month at 7:00 p .m. EID St. Clair will keep the Board Members updated via e-mail as to what dates the meetings will be held so Board Members can decide what date would be convenient for all to attend . B. Director's Choice Nothing presented . C. City Council Communication Two development groups, Urban Neighborhoods and the Fullerton Group, are in the process of bidding for development of the General Iron property, located by the Civic Center. Four developers have expressed interest in developing the Old City Hall property. Progress at the City Center is moving rapidly. Bally Total Fitness Center is complete and the Office Depot is currently under construction. Trammel Crow has started construction on the Alexan Apartments complex. Artist David Griggs has been selected to design an art wall over by the Alexan Apartment Complex. He is also working on a 100 foot sculpture that will be attached to the parking garage at the Civic Center . 6 c :\windowslwinwordldoc\Board Minutes 12-06-00 •• • • EHA BOC Regular Meeting 12-06-00 X. EXECUTIVE SESSION MOTION COMMISSIONER NORDEN MOVED TO ENTER INTO EXECUTIVE SESSION TO DISCUSS A LEGAL MATTER. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Medlock, Norden, Bobeda, Leonard, Sanborn Nays: None Abstained: None Absent: None MOTION COMMISSIONER BOBEDA MOVED TO RECONVENE THE REGULAR PORTION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes: Nays: Medlock, Norden, Bobeda, Leonard Sanborn None Abstained: None Absent: None XI. ADJOURNMENT MOTION COMMISSIONER NORDEN MOVED TO ADJOUR.N THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 7, 2000 AT 8:35 P.M. COMMISSIONER SANBORN SECONDED THE MOTION. THE MOTION CARRIED. ~,IY@L Cheryl St. 2f:f? Executive Director Debi Medlock, Chairman 7 c:l windowsl winwordldoc\Board Minutes 12-06-00