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Home My WebLink About2001-04-04 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting April 4, 2001 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:37 p.m. on Wednesday, April 4, 2001, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chair, Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Debi Medlock, Chair Norleen Norden, Vice Chair Don Bobeda, Commissioner Shawn Leonard, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio None Cheryl St.Clair, Executive Director Jo Hamit, Housing Programs Manager Geula Sherman, Financial Services Manager Kay Dragon, CPA, Swanhorst, Dragon & Cutler, LLC Ms. Dragon of Swanhorst, Dragon & Cutler, LLC, presented the 2000 audit report to the Board Members . She commented on how well this audit had progressed and how helpful the EHA staff had been during the audit process. She also mentioned how the agencies' files had improved from last year, the files were in good order, clean and organized. Ms . Dragon discussed the highlights of the financial figures with the board. Commissioner Sanborn recommended that EHA look into refinancing the Office Building at the current rates since they are lower now than 9.5% . • • •• EHA BOC Regular Meeting 04-04-2001 IV. MINUTES A. Regular Meeting held March 7, 2001. MOTION COMMISSIONER SANBORN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MARCH 7, 2001 AS WRITTEN. COMMISSIONER BOBEDA SECONDED THE MOTION. V. Ayes: Nays: Abstained: Absent: Medlock, Bobeda, Leonard, Sanborn None Norden None The Chair declared the motion carried . PRESCHEDULED VISITORS No prescheduled visitors. VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: EID St.Clair noted that pictures taken of the building showing the completed construction were included in the Board Packet. The contractor who performed the wall coating will complete the painting of the balcony and the landscaping work now that the roof repair is finished. Attendance was high at an informational Resident Meeting held on March 8, the purpose of this meeting was to update residents on activities and projects that would be taking place. Staff is encouraged that residents may start up a Resident Council once again in the near future . Several training sessions on the new fire alarm panel were held for the fire department personnel during the month of March. The new panel is expected to improve response time for both fire and medical emergencies. 2 c:\windows\winword\doc\Board Minutes 04-04-0 I • • •• EHA BOC Regular Meeting 04-04-2001 2. Simon Center: The elevator upgrade began March 19, and the work is expected to take 14-20 weeks to complete. Staff expects the upgrade on the fire panel to be done following the elevator upgrade. Only one bid was received for the fire panel so EHA is negotiating with the sole bidder to get the process of the upgrade started. 3. Public Housing Family Duplexes: No new information on the Public Housing Duplexes. 4. Waiting List: No new information on the wait list. 5. Section 8 Existing: Denver Housing Authority was able to take only thirty-seven (37) of the eighty-eight (88) vouchers they had requested. DHA missed the deadline of March 30, to tum in the required paperwork for the remaining fifty-one (51) vouchers. EHA will use'the remaining vouchers for applicants on their own wait list. Commissioner Bobeda inquired if there is a list of current landlords and what process EHA uses to attract new landlords. EID St. Clair stated EHA provides presentations at organization meetings and uses word of mouth to find prospective landlords. Commissioner Bobeda suggested EHA contact landlords who are involved in 1031 exchanges. They may be interested in becoming landlords for the Section 8 Program. EID St. Clair will explore the ·possibilities of sending letters, holding Landlord Receptions and contacting landlords involved in 1031 exchanges as ways to attract prospective landlords. 6. The Courtyard:. EID St. Clair mentioned EHA had received a letter from the new management company asking for pertinent documents and paperwork regarding the Home Owners' Association. 7. AVS Student Built House 3736 S. Inca: Construction on the A VS house is making good progress and is on schedule. The A VS Open House is scheduled for May 17, 2001. The Board Members and City Council Members will all receive invitations to the event. 3 c :\windows \winword\doc \Board Minutes 04-04-0 I • • • EHA BOC Regular Meeting 04-04-2001 Next year the AVS house will be built in Littleton. It is possible that AVS Career and Technical School, EHA and Littleton Housing Authority will all work together to keep the building program going. EID St. Clair discussed with the Board Members the possibility of purchasing the property located approximately at Quincy and Kalamath. The Board Members felt that EHA should pursue purchasing this property only if EHA would have control ove r the frontage area. 8. Normandy: No new information on the Normandy Apartments. 9. Off-Site properties: No new information on the off-site properties . 10. Agency Goals and Strategic Plan: See attached itemized report. B. Financial Report Financial Reports for the month of March 2001 were available for review . C. Program Reports Noted . VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. RESOLUTION APPROVING AMENDMENTS TO THE AGENCY BUDGET TO REFLECT INCREASES IN UTILITY COSTS AND TO CORRECT CLERICAL ERRORS ON THE 2001 AGENCY BUDGET MOTION COMMISSIONER NORDEN MOVED TO APPROVE THE RESOLUTION TO APPROVE AME~DMENTS TO THE AGENCY BUDGET COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Medlock, Norden, Bobeda, Leonard, Sanborn Nays: None Abstained: None Absent None The Chair declared the motion carried. 4 c:\wi ndo ws \winword\doc\Board Minutes 04 -04-0 I • • • EHA BOC Regular Meeting 04-04-2001 VIII. INFORMATION AGENDA Nothing presented. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bobeda mentioned he had seen an article in the Denver Post where a senior assisted living high-rise in Boulder had also set up a child day care center . The article said the two worked well together because the elderly individuals really enjoyed being around the children. Commissioner Bobeda thought this should be something EHA might want to consider as we look at developing an assisted living project. Commissioner Sanborn suggested looking into forming a partnership with Swedish Medical Facilities . It would be beneficial to employees at Swedish Medical to have a day care service located so close to the medical buildings . Commissioner Leonard shared details about a NAHRO-sponsored Housing Authority conference he attended in Washington D .C. Commissioner Leonard talked about the concept of daycare centers who service mothers on welfare and low income families. He suggested more research be done on this subject. Commissioner Sanborn suggested the Board Members wait until late summer, either August or September to attend a Simon Center Resident Council meeting due to changes in the council 's officers . Chair Medlock informed the board the City is seeking members of existing Boards and Commissions to meet with City staff and discuss citizen interest in e-govemment applications . A meeting is scheduled for April 12, 2001 , at 6:30 p.m. at the Civic Center. Commissioner Norden brought up that EHA should be linked to the City 's web page . EID St. Clair told the Board that EHA does not currently have a web page . It was suggested that EHA contact A VS to see if they can design a web page for the agency . B. Director's Choice EID St. Clair will be participating in a three-day, 60-mile, breast cancer fundraising walk starting in Ft. Collins and ending in Boulder. The walk is scheduled for the first weekend in August and EID St. Clair will be soliciting pledges for this event and asked the board members for their support . 5 c :l windows\win wo rdldoc \Board Mi nut es 04-04-0 l • • • EHA BOC Regular Meeting 04-04-2001 X. C. City Council Communication Ex-Officio Bradshaw updated the Board on businesses that will be located at the City Center. Border Books has decided not to locate to the City Center. Some of the businesses that have signed Letters oflntent to be in the City Center are Great Harvest Bread Company, International House Of Pancakes, Chili's Grill and Bar, Gart Sports, Boston Pizza and Ross Dress For Less. Dana Crawford has decided not to be part of the General Iron Property Development, however Fullerton is still interested in the project. Fullerton is looking at ways to incorporate the Englewood Depot into the development of the property. Ex-Officio Bradshaw recommended that the city council members start thinking of ways to provide affordable housing in Englewood. She believes it should be a combined effort on behalf of the Chamber of Commerce, the City of Englewood and the Englewood Housing Authority to find creative ways to use the land located Englewood. The owner of the Gothic Theater is looking at developing the property where the former Salvation Army store is located on West Floyd. EXECUTIVE SESSION MOTION COMMISSIONER BOBEDA MOVED TO ENTER INTO EXECUTIVE SESSION TO UPDATE THE MEMBERS ON A LEGAL MATTER. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, N ordeo, Bobeda, Leonard, Sanborn None Nooe Nooe XI. ADJOURNMENT MOTION COMMISSIONER BOBEDA MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL, 2001 AT 6:50 P.M. COMMISSIONER LEONARD SECONDED THE MOTION. THE MOTION CARRIED . Debi Medlock, Chair Cheryl St. Clair, Executive Director 6 c :\windows\winword\doc\Board Minutes 04-04-0 I