HomeMy WebLinkAbout2001-05-02 EHA MINUTES•
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ENGLEWOOD HOUSING AUTHORJTY
BOARD OF COMMISSIONERS
Regular Meeting
May 2, 2001
I. CALL TO ORDER
II.
The Regular Meeting of the Englewood Housing Authority Board of Commissioners was
called t o order at 4:45 p.m. on Wednesday , May 2, 2001, at 34 60 South Sherman Street ,
Suite 10 1, Englewood, Colorado , 80110 , by Chair, Debi Medlock .
ROLL CALL
Members Present:
Members Absent:
Also Present:
Debi Medlock, Chair
Norleen Norden, Vice Ch~ir
Don Bobeda, Commissioner
Shawn Leonard , Commissioner
Ed Sanborn , Commissioner
Beverl y Bradshaw, Ex Officio
None
Chery l St.Clair, Executi v e Director
Jo Hamit, Housing Programs Manager
Geula Sherman , F inancial Services Manager
III. STUDY SESSION
No thing Presented .
IV. MINUTES .
A. Regular Meeting held April 4 , 2001.
MOTION
COMMISSIONER NORDEN MOVED TO ACCEPT AND APPROVE THE
MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING
AUTHORJTY BOA.RD OF COMMISSIO NERS HELD APRIL 4, 2001 AS
AMENDED.
COMMISSIONER SANBORN SECONDED THE MOTION.
Aye s :
N a ys:
A bs tained:
M edlock , Norden , Bobeda, Leonard, Sanborn
N on e
N one
Absent: None
The Chair declared the moti on carried.
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V. PRESCHEDULED Y1SITORS
No prescheduled visitors.
VI. DIRECTOR'S REPORT
A. Narrative Report
1. Orchard Place:
Some items from the water leakage construction still need to be completed . The
balconies need to be painted, concrete needs to be replaced , and landscaping around the
building needs to be finished. The project should be completed b y the end of May. A
hydraulic lift machine has been located which will speed up the completion of the
balcony work.
A meeting was held on April 20 , 2001 , with ·the residents to discuss forming a new
Resident Council. The residents are positi v e about the aspect of forming a new council.
The service coordinator, Janice Fearn conducted the meeting to assist residents with the
process of the forn1ing the council.
2. Simon Center:
The elevator upgrade is moving along without any problems . EHA staff has met with the
fire panel contractor, who will be doing work in conjunction with the elevator upgrade . It
is expected that the fire panel upgrade work will begin t.rus summer.
Commissioner Sanborn reported there has been some success with the relocation of the
squirrels around the Simon Center build ing .
Representatives from the Colorado Housing and Finance Authority (CHF A) conducted a
management re view of Simon Center. This process included review of the resident files ,
review of the agenc y policies and procedures and an inspection of the Simon Center
building. EHA should find out the results of this review within the next month. EHA
does not anticipate any problems associated with the management review results .
3. Public Housing Family Duplexes:
No new information on the Public Housing Duplexes.
4. Waiting List:
N o new information on the wait list.
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EHA BOC Regular Meeting
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5 . Section 8 Existing:
EHA is in the process of leasing up the remaining 51 vouchers that DHA was not able to
obtain due to the missed deadline EHA original1y gave them . EHA will also try to
reco ver an administrative fee from DHA.
There are currentl y 213 names on the Section 8 waiting list.
6. The Courtyard :.
A contractor has been hired to complete the remaining warranty work on the town homes.
One of the homeowners has been working with the contractor to coordinate a schedule for
the repair work to be completed .
EHA is in the process of transferring pertinent documents and paperwork to the
new management company, Doug Allen & Associates .
7. A. VS Student B ui lt House 3738 S. Inca:
The A VS Open House will be held on May 17, 2001 , from 4:00 to 6:00 p .m. Invitations
for the Board Members and City Council Members have been sent out.
A photo of the A VS house was included in the board packet showing the exterior of the
nearly-completed house .
8. Normandy:
Major rehabilitation work has been completed on several of the units. The installation of
the exterior and interior exit lighting in the hallways is in progress. The next procedure
will be the painting of the hallways and EHA is in the process of obtaining bids for the
painting.
9. Off-Site properties:
EHA is considering painting the exterior of the house located at 3578-3580 South
Pennsylvania.
10. Agency Goa ls and Strategic Plan: See attached itemized report .
B. Financial Report
Financial Reports for the month of April 2001 were available for review .
EID St. Clair noted the Public Housing operat ing subsid y has not been received yet, so
the Public Housing operation is under budget at this time.
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Expenses for the Normandy Apartment Building are under budget at this time , due to a
$42 ,000 line item from city rehab money that has been approved by the city , but EHA bas
not drawn on it yet.
C. Program Reports
Noted.
VII. DISCUSSION ITEMS. MOTIONS AND RESOLUTIONS
A. RESOLUTION APPROVING CONTRACT FOR PROGRAM COORDINATOR
SERVICES FOR FAMILY SELF-SUFFICIENCY (FSS) PROGRAM
MOTION
COMMISSIONER NORDEN MOVED TO APPROVE THE RESOLUTION TO
APPROVE THE CONTRACT FOR PROGR.l\.M COORDINATOR SERVICES FOR
FAMILY SELF-SUFFICIENCY (FSS) PROGRAM
COMMISSIONER BOBEDA SECONDED THE MOTION.
Ayes: Medlock, Norden, Bobeda, Leonard, Sanborn
Nays: None
Abstained: None
Absent None
The Chair declared the motion carried.
Ex-Officio Bradshaw suggested the City Council should become involved with the recognition of the
Family Self-Sufficiency (FSS) graduates. She will see what can be arranged to assist with the
recognition of the graduates.
VIII. INFORJ\1ATION AGENDA
Nothing presented .
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IX. GENERAL DISCUSSION
A. Commissioner's Choice
Commissioner Norden inquired about the PILOT (payment in lieu of taxes ). She wondered if
there was an y success in getting the payment reduced. Ex-Offi cio Bradshaw recommended to
the City Council that the difference in the costs be divided between the last two years. It
would be approx imatel y a twenty-five percent (25%) drop in cost to the housing authority.
Commissioner Norden wondered if something could be done to keep the costs reduced long-
tenn . EI D St. Clair will discuss the situation with Frank Gryglewicz, the Director of Finance
& Administrative Services. EI D St. Clair will also request his assistance in drafting a
resolution for long term cost reduction.
B. Director's Choice
EID St. Clair asked the board members to check their calendars and decide on a date the y
would be available to go on tour of assisted living facilities . Several proposed dates were
discussed and the time span would be approximately between 10:00 am .-2 :0 0 p .m .
C. City Council Communication
Ex-Officio Bradshaw noted that Brent Mayne of the Colorado Rockies was present for the
dedication of Brent Mayne Field, a Rockies Youth Field of Dreams, on April 27 ,.2001. The
new baseball field is adjacent to Centennial Park.
Two new businesses have recentl y opened in Englewood. One of the businesses is Suzanne 's,
a card shop , located off of Federal and Belleview . The other business is called Simpl y the
Best, a collector's store , and is located at the comer of Hampden and Broadway .
The Taste of Englewood was held Thursday , May 10th at th e. City Center.
A good selection of people have been chosen to be members of the ACE group . The ACE
group is replacing the former Downtown Development Agenc y ..
A shortage o f parking is becoming a problem for the area around the C ity Center. People have
started parking in the residential neighborhoods . The City is researching a solution to increase
the public parking in the area.
Tom Bums recei ve d the John Christensen Memorial Award from Den ver Re gio nal Council Of
Go vernment (DR COG ). The City of Englewood was the recipient o f the Inno vations Award
for the En gl ew ood Civic Center. The award was given to th e Ci vic Center fo r the innovative
re-use o f a facilit y . ·
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X. EXECUTIVE SESSION
MOTTON
COMMISSIONER LEONARD MOVED TO ENTER INTO EXECUTIVE SESSIO N TO
DISCUSS A LEGAL MATTER.
COMJVIISSIONER BOBEDA SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Medlock, Norden , Bobeda, Leonard, Sanborn
None
None
None
XI. ADJOURNMENT
MOTION
COMMISSIONER SANBORN MOVED TO ADJOURN THE REGULAR MEETING OF
THE ENGLEWOOD HOUSING AUTHORJTY BOARD OF COMMISSIONERS HELD
MAY 2, 2001 AT 6:25 P.M.
COMMISSIONER LEONARD SECONDED THE MOTION. THE MOTION CARRIED.
Debi Medlock , Chair Cheryl St. Clair, Executive Director
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