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HomeMy WebLinkAbout2001-08-01 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting August 1, 2001 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:55 p.m. on Wednesday, August 1, 2001, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. : II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chairman Norleen Norden, Vice-Chair Don Bobeda, Commissioner Shawn Leonard, Commissioner Ed Sanborn, Commissioner · Beverly Bradshaw, Ex Officio none Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held June 6, 2001. MOTION COMMISSIONER SANBORN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JUNE 6, 2001 AS WRITTEN. COMMISSIONER BOBEDA SECONDED THE MOTION. ,, • • • EHA BOC Regular Meeting 8-01-01 Ayes: Nays: Medlock, Leonard, Bobeda, Norden, Sanborn None Abstained: None Absent: None The Chairman declared the motion carried. V. PRESCHEDULED VISITORS No prescheduled visitors. VI. DIRECTOR'S REPORT A. Narrative Report 1. · Orchard Place: The annual HUD-sanctioned inspection was held on June 27, and no health and safety findings occurred. HUD also conducted an environmental review on the waterproofing/roofrepair project to assess the agency's record-keeping and the view the finished product. The review went well with no findings. The three water-damaged units will be put back on the rent roll as soon as possible. The new Resident Council is now in full operation and doing well. 2. Simon Center: The annual HUD-sanctioned inspection for Simon Center took place on June 20, and the results have been received. The agency score was 76, with deductions largely due to uneven concrete on the south patio of the building. Repair of the concrete work is planned for next year. Commissioner Bradshaw suggested that staff investigate whether the concrete problem may have been related to a class action lawsuit filed by the city around the time Simon Center was built for inferior concrete. The problem was wide- spread throughout the metro area. EID St. Clair said she would look into it. The other inspection finding that occurred repeatedly in the unit inspections resulted from inoperable emergency pull cords. The regulations say that the cords must be 6 inches from the floor. EID St. Clair explained that this reduction in points can impact the housing authority's ability to obtain bonus funding from HUD. She stated that staff has urged residents to insure that the pull cords are compliant with regulations, but the agency continues to be cited. Staff will work with the Resident Council to urge residents to comply with this component of the regulations. Staff has recently made non- compliance as a lease violation, and hopes this will help to convince residents of the importance of this issue. 2 c :\windows\winword\doc\Board Minutes 8-01-0 I • • • EHA BOC Regular Meeting 8-01-01 The large elevator is complete and work on the small elevator has been delayed due to the contractor's needing to order a special part. Preliminary work on the fire alarm panel has begun and the actual work is ready to begin, pending final approval of plans by the City. 3. Public Housing Family Duplexes: HUD-inspection occurred on the family units on June 27, and no major problems were detected. 4. Waiting List: Nothing new to report. 5. Section 8 Existing: While the program did not experience a great deal of lease up activity in May and June, July was a very good month. Many participants are finding units in a new rental complex at Arapahoe and Jordan Roads called the Reserve at South Creek in unincorporated Arapahoe County . The new housing software is now installed and staff is adapting to it. A formal staff training will be held on August 14 . 6. The Courtyard:. Warranty work is nearly complete on selected units. 7. A VS Student Built House 3738 S. Inca: The sale price on the house has been lowered to $259,900, and staff has reported consistent showings. Commissioner Bobeda asked if there was a lockbox on the property. EID St. Clair said she would investigate the situation. Commissioner Bobeda suggested that the house could get more exposure if the agency listed it with a real estate company. 8. Normandy: The building has had a number of vacancies in the past couple of months, which are the result of both evictions and regular turnovers. Staff is considering hiring a part-time resident caretaker for the building to provide daily cleaning and maintenance and to show units to prospective residents . 3 c :\windows\winword\doc\Board Minutes 8-01-01 • • • EHA BOC Regular Meeting 8-01-01 9. Off-Site properties: Commissioner Norden inquired about whether the house next to the Normandy had been painted. EID St. Clair said that it was scheduled to be painted by the contractor who performed the waterproofing work on Orchard Place, Gonzales Custom Painting. Following a brief discussion regarding the excellent work done by Gonzales on the Orchard Place project, Commissioner Bobeda suggested that staff consider some form of recognition, such as a community service award to Gonzales and other contractors with whom the agency wishes to maintain a good relationship. EID St. Clair said she would draw up a formal resolution for the Board to sign. 10. Administrative Several personnel changes have occurred in the last two months. John Stone retired as maintenance worker and Denise Duralia, from the Accounting staff, resigned to take a position with the City of Littleton at Bemis Library. Kyle Brockwell was hired to · replaced John Stone and Danny Breda will replace Denise. Kelli Theyson, Administrative Assistant, also resigned to pursue other interests. 11. Agency Goals and Strategic Plan: See attached itemized report . B. Financial Report Financial Reports for the month of June, 2001 were available for review. EID St. Clair reported that the agency is under or at budget for all programs. While Public Housing looks a bit off, approximately $45,000 in draw down funds from HUD should be forthcoming in the next few weeks. Commissioner Bobeda inquired as to whether the Normandy utility costs could be added to the wholesale natural gas contract that Simon Center and Orchard Place are under. EID St. Clair said she would investigate. C. Program Reports Commissioner Bradshaw inquired about the units that are off the rent rolls due to water damage, and asked when they would be back in service. AIM Hamit stated that the units need a fair amount of work, and will be put back on the rent roll as soon as possible. Commissioner Bobeda inquired as to whether the housing authority would be participating in a new government program to replace appliances with new energy efficient appliances. EID · St. Clair asked him to forward any information he has on the program to her and she will investigate it. 4 c:\windows\winword\doc\Board Minutes 8-01-01 \ • • • EHA BOC Regular Meeting 8-01-01 Commissioner Norden inquired about the meaning of"average rent" at the Normandy and suggested that a reporting statistic be added to the Program Reports to reflect the number of Section 8 units at the Normandy apartments. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. MOTION APPROVING A RESOLUTION TO PAY OFF THE MORTGAGE ON THE AGENCY OFFICE BUILDING. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE A RESOLUTION TO PAY OFF THE OFFICE BUILDING MORTGAGE. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Medlock, Bobeda, Leonard, Sanborn Nays: None Abstained: None Absent: None The Chairman declared the motion carried. VIII. INFORMATION AGENDA Nothing presented. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Sanborn inquired as to whether the instructions on the emergency phone could be changed from black on blue to black on white. He also stated that the lighting in the elevator is inadequate. EID St.Clair said she would look into both situations. Commissioner Sanborn stated that several residents were not notified of cancelled inspections in the past week, and inquired as to whether this process could be improved. EID St. Clair explained that the situation likely occurred as a result of employee turnover. Commissioner Bobeda stated that the purchase of the proposed apartment building might not be the best deal for the agency financially. He also inquired as whether staff has contacted the owners of the other two apartment buildings on Pennsylvania Street to see if they are interested in selling the properties. EID St. Clair stated that she believes staff did make an initial contact, but she will check. Commissioner Bobeda inquired as to what the other Board 5 c:\windows\winword\doc\Board Minutes 8-01-01 • • • EHA BOC Regular Meeting 8-01-01 members thought of the assisted living center tour. A general discussion took place regarding the tour. Commissioner Norden asked how Orchard Place issues get represented, now that Commissioner Sanborn is on the board as a resident representative. She suggested that a mechanism be developed to assure representation for them by Commissioner Sanborn. Commissioner Norden inquired about the agency's Resident Advisory Board, and asked if it represents the Section 8 residents. AIM Hamit stated that the agency initially had two Section 8 residents and currently has one resident. The Board representatives from Orchard Place and Simon Center interact with the resident councils from both buildings. Commissioner Leonard stated that, now that the office building will be paid off, staff should consider placing some sort of a line of credit in first position on the office building, so that it does not become fraudulently encumbered with liens. B. Director's Choice EID St. Clair distributed copies of a resolution passed by the City Council establishing an attendance policy for Board and Commission members. She also reminded Board members of an ice cream social to show appreciation to Board/Commission members on August 30 from 6:00 to 8:00 p.m . There was a brief discussion regarding participation in the Englewood City parade. EID St. Clair presented information on a new public finance program through Wells Fargo, w4ich allows a housing authority to obtain a line of credit which can be used for purchasing property and which is eventuaily retired with a bond issue. She intends to obtain more information on this program to determine its feasibility for the housing authority. Ex Officio Bradshaw reported that the City had purchased six lots in northwest Englewood and want to see single-family owner-occupied residences developed on them. The City is interested in seeing the housing authority enter into an agreement with the A VS to build single family residences on the property. The neighborhood is supportive of this approach. EID St. Clair stated that she would get more information on the property from city officials. EID St. Clair distributed a brochure on an apartment building that is available for purchase. C. City Council Communication Ex Officio Bradshaw reported that a recreation. bond election is coming up to address the Malley Center expansion, a new water park in Belleview Park, and expansion of the Recreation Center. She also reported the following updates on the City Centre development: Office Depot's grand opening is scheduled for August 4; City Council is meeting with the Brisbane Group to discuss affordable housing ideas; Chili's, International House of Pancakes and Qdoba are the restaurants that will be located in the new retail development; City Council 6 c :\windows\winword\doc\Board Minutes 8-01-01 • EHA BOC Regular Meeting 8-01-01 is looking at five development scenarios for the Office Depot property; and 40 units are leased and occupied at the Alexan Apartments. X. EXECUTIVE SESSION No Executive Session XI. ADJOURNMENT MOTION COMMISSIONER NORDEN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD AUGUST 1, 2001 AT 7:30 P.M. COMMISSIONER LEONARD SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chairman 7 c:\windows\winword\doc\Board Minutes 8-01-0 I