Loading...
HomeMy WebLinkAbout2001-10-03 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting October 3, 2001 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4 :59 p.m. on Wednesday, October 3, 2001, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chairman Norleen Norden, Vice-Chair Shawn Leonard, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio Don Bobeda, Commissioner Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held September 5, 2001. MOTION COMMISSIONER NORDEN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 5, 2001 AS WRITTEN. COMMISSIONER SANBORN SECONDED THE MOTION. • • • EHA BOC Regular Meeting 10-03-01 Ayes: Nays: Medlock, Leonard, Norden, Sanborn None Abstained: None Absent: Bobeda The Chairman declared the motion carried. V. PRESCHEDULED VISITORS A prescheduled public hearing to receive comments on the draft of the 2002 Agency Plan was opened at 5:00 p.m. No members of the public were present, and the Chairman declared the Public Hearing closed at 5:05 p.m. VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: The three units that were water-damaged prior to the waterproofing and roof project are ready for re-leasing and are expected to be occupied in the next few weeks. The building should be fully occupied by the end of October. The new reconfiguration for the library continues to be working successfully for the residents. In an effort to address the ongoing postal service delivery and security problems in both Orchard Place and Simon Center, staff expects to install a number of oversized mailboxes that can be used for large packages that are delivered to the building during those hours when no management personnel are in the building. Postal workers place the packages in the large mailboxes and place the key in the resident's regular mailbox. The mailboxes will be located in the community room . The cost of the installation will be defrayed with an allocation of funds from HUD for resident services. The maintenance staff has implemented their preventive maintenance schedule for both Orchard Place and Simon Center, including exterior lighting checks, pest control, generators, and air conditioning. 2. Simon Center: The small elevator is expected to be complete by the end of the week and safety tests will be conducted. Commissioner Sanborn stated that several of the exterior button lights do not work, and that the interior lighting is still very dark. EID St. Clair stated that she would have staff mention those items to the contractor. The fue alarm panel installation is underway, and the contractor will be entering the individual units for several minutes to complete the installation over the next few weeks. 2 c:\windows \winword\doc\Board Minutes 10-03-0 I • • • ERA BOC Regular Meeting l 0-03-01 3. Public Housing Family Duplexes: Nothing new to report. 4. Waiting List: Staff is expected to open the Section 8 wait list before year-end, although it is uncertain at this point how soon the opening will occur. 5. Section 8 Existing: The 12-month Service Agreement with Sheridan Housing Authority (SHA) has been approved by the SHA Board and is proposed for the EHA Board review. EID St. Clair plans to attend the SRA's board meetings at least quarterly, and monthly if necessary, to review financials and provide an overview of the program. EHA will administer approximately 35 vouchers for Douglas County, as has been previously contracted with the SHA. The part-time employee who assisted Jennifer Maldonado at Sheridan has been hired to assist with the added workload. The workload will be monitored over the near future to determine if a part-time position will be sufficient to handle it. 6. A VS Student Built House 3738 S. Inca: The property has been listed with Prudential Property, and has seen some activity, but showings since September 11 have dropped off sharply. EID St. Clair reported that Commissioner Bobeda was expecting an offer to come in, but the purchaser reconsidered in light of the terrorist attacks. 7. Normandy: The addition of resident caretakers at the building has made an tremendous difference, just in the several weeks since they have been there. The maintenance staff is working on turning a number of vacant units as quickly as possible. In addition, the elevator upgrade work is expected to begin over the next several weeks . Staff is working with the fire marshal on postponing several requirements that were not anticipated in the original budget, with the idea of adding in those items in the next year when more funds are available. 8. Off-Site properties: Nothing new to report . 3 c :\windows \winwordldoc\Board Minutes 10-03-01 • • • EHA BOC Regular Meeting 10-03-01 9. Administrative Staff expects to interview for the Custodian position over the next several weeks, which was vacated in early October with the resignation of Christine Garcia. Interviews are also scheduled during the next week to identify a permanent receptionist for the agency. The position is presently being filled by a temporary employee who is not interested in a permanent position at this time. · 10. Agency Goals and Strategic Plan: See attached itemized report. B. Financial Report Financial reports for the month of July, 2001 were available for review. C. Program Reports Commissioner Norden inquired about the status of the Section 8 vouchers that were "loaned" to the Denver Housing Authority (DHA) earlier in the year. EID St. Clair explained that the DHA staff miscommunicated internally, and did not intend to return as many vouchers to the EHA last month as they did. Therefore, the vouchers have been returned to DHA, and fortunately, those vouchers were not committed by EHA staff before the error was discovered . VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. MOTION APPROVING RESOLUTION AUTHORIZING A SERVICE AGREEMENT WITH THE SHERIDAN HOUSING AUTHORITY FOR ADMINISTRATION OF THE SECTION 8 TENANT-BASED PROGRAM FOR A 12-MONTH PERIOD. MOTION COMMISSIONER SANBORN MOVED TO APPROVE A RESOLUTION AUTHORIZING A SERVICE AGREEMENT WITH THE SHERIDAN HOUSING AUTHORITY FOR ADMINISTRATION OF THE SECTION 8 TENANT-BASED PROGRAM FOR A 12-MONTH PERIOD. COMMISSIONER LEONARD SECOND THE MOTION. Discussion: Commissioner Norden suggested that the Motion be amended to call for approval of the Agreement pending review and approval by EHA legal counsel. Ayes: Nays: Abstained: Medlock, Norden, Leonard, Sanborn None None 4 c:\windows\winword\doc\Board Minutes 10-03-0 I • • • EHA BOC Regular Meeting 10-03-01 Absent: Bobeda The Chairman declared the motion carried as amended. B. MOTION APPROVING A RESOLUTION AUTHORIZING THE SUBMITTAL OF THE 2002 AGENCY PLAN. MOTION COMMISSIONER LEONARD MOVED TO APPROVE A RESOLUTION AUTHORIZING THE SUBMITTAL OF THE 2002 AGENCY PLAN. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Medlock, Norden, Leonard, Sanborn None Abstained: None Absent: Bobeda Discussion: Commissioner Norden suggested that the wording in both policies that relates to obtaining a current list of sex offenders be broadened to include any state in which the applicant has lived, instead of just Colorado. Commissioner Norden also suggested that the policies be made more specific on limited denial of admissions about the time which "starts the clock ticking" for denial in each category of denial. Staff agreed to make appropriate changes. The Chairman declared the motion carried with comments and suggested changes noted. VIII. INFORMATION AGENDA Nothing presented. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Sanborn stated that he thinks it is easy to get caught up in real estate and how to improve the agency, and sometimes we forget about some of the people we are trying to help, and we need to question ifwe helping them in the best possible way. He said we need to be compassionate as well, and should try to find the proper balance in accomplishing our m1ss1on . 5 c:\windows\winword\doc\Board Minutes 10-03-0 I • • • EHA BOC Regular Meeting 10-03-01 Commissioner Medlock reported that she worked on a grant proposal for the House of Hope to get their sprinkler system. Commissioner Medlock also asked for names of any needy families who require assistance for Thanksgiving meals. Commissioner Sanborn mentioned that the House of Hope is accepting ladies' clothing for their residents. B. Director's Choice EID St. Clair distributed a roster of Board and Commission members for the City. She also distributed flag pins for board members and denim shirts with the new housing authority logo. C. City Council Communication Commissioner Bradshaw asked if board members would like to participate in the South Suburban Park Foundation's efforts to plant 100 trees in the Spring to help build bike trails. There was a general consensus to participate. Commissioner Bradshaw reported that no new tenants have been signed at City Centre. International House of Pancakes expects to open in mid-October, and other signed tenants are Qdoba Restaurant, Ross Dress for Less, Payless Shoes, Petco and Gart Retail Store. At the Alexan Apartments, 68 units are leased and 45 are complete . The City has hired a lighting company to install lights around City Centre for the holiday season. X. EXECUTIVE SESSION No Executive Session XI. ADJOURNMENT MOTION COMMISSIONER LEONARD MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 5, 2001 AT 6:53 P.M. COMMISSIONER SANBORN SECONDED THE MOTION. THE MOTION CARRIED. ,A(LL;J~ Debi Medlock, Chairman 6 c :\windows\winword\doc\Board Minutes 10-03-01