The URL can be used to link to this page

Home My WebLink About2001-12-05 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting December 5, 2001 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board ·Of Commissioners was called to order at 4 :36 p .m. on Wednesday, December 5, 2001, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. II. ROLL CALL Members Present : Members Absent: Also Present : ill. STUDY SESSION Nothing presented . IV. MINUTES Debi Medlock, Chairman Norleen Norden, Vice-Chair Don Bobeda, Commissioner Shawn Leonard, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio none Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held November 7, 2001. • • • EHA BOC Regular Meeting 12-05-01 MOTION COMMISSIONER NORDEN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD NOVEMBER 7, 2001 AS WRITTEN. COMMISSIONER LEONARD SECONDED THE MOTION. V. VI. Ayes : Nays : Bobeda, Medlock, Leonard, Norden, Sanborn None Abstained : None Absent : None The Chairman declared the motion carried . PRESCHEDULED VISITORS Tina Podolak was present on behalf of the House of Hope Family Resource Center to express thanks to the housing authority for its support, and specifically, for the help of Dean Rohr, Maintenance Administrator, who has offered a tremendous amount of assistance to the facility during the year . She provided an update on the expansion of the shelter and the possible purchase of the building in the future . Ms. Podolak presented the housing authority with an engraved hammer, to show appreciation for the support offered throughout the year . DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: Nothing unusual is taking place at the building at the present time, other than residents preparing for the holidays with a number of activities scheduled, including holiday dinners and decorating the lounge, lobby areas and exterior grounds . 2. Simon Center: The fire alarm panel installation continues to progress, with all wiring work in individual units complete . The fire panel installation is expected to be complete by the end of the month . The elevators have been tested and are safe, although the entire project will not have a final inspection done until the fire panel installation is complete . 2 c :\windows\winword\doc\Board Minutes 12-05-0 I • • • EHA BOC Regular Me eting 12 -05-01 A handful of residents have been calling 911 when elevator glitches occur, and staff is concerned that building residents may need a refresher course to review procedures for reporting non-working equipment to maintenance personnel and may also need to be assured that the elevators are safe . Commissioner Sanborn suggested that a notice in the newsletter might be helpful in this regard , and that he will do his part to make sure residents are properly informed . 3. Public Housing Family Duplexes: Winterization efforts are complete, and new gutters also have been installed on all units. Staff is working with a variety of organizations to provide holiday assistance to duplex families this year. 4. Waiting List: The Section 8 list was opened on December 3 and to date , 32 completed applications have been received. A new on-line system has been set up to conduct background checks on new applicants. The new system will eliminate the need for applicants to provide their own criminal background information. The high-rise wait list remains open for one-bedroom applicants . 5. Section 8 Existing: The Sheridan/Douglas County programs appear to have transitioned smoothly and are operating normally thus far. EID St. Clair met with the Sheridan Council last week and offered to meet with new council members regarding housing authority operations . A special session will be scheduled for January, 2002 to provide an overview for them. 5. A VS Student Built House 3738 S. Inca: There has been minimal showing on the property, but Prudential Properties continues to have some showings . Commissioner Bobeda suggested that holding open houses on weekends might help in marketing the property . 7. Normandy: The building has experienced limited traffic and showings in the past several months, and staff is working with Apartment Finders to attract tenants with special incentives . The building can accommodate up to 17 Section 8 tenants , and only has only eight Section 8 tenants at the present time. Staff will continue to market units to new applicants in an effort to increase occupancy . 8. Off-Site properties: 3 c :\windows\winword\doc\Board M inutes 12-05-0 I • • • EHA BOC Regular Meeting 12-05-01 Nothing new to report . 9. Administrative At the present time, the agency is fully staffed . 10. Agency Goals and Strategic Plan: See attached itemized report . B. Financial Reports EID St. Clair explained that the September, 2001 financial reports are included with the budget documents that are included in the packet and will be reviewed during this meeting . C. Program Reports Noted . VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A . MOTION APPROVING RESOLUTION TO APPROVE 2002 AGENCY BUDGET. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE A RESOLUTION APPROVING THE 2002 CONSOLIDATED AGENCY BUDGET. COMMISSIONER NORDEN SECONDED THE MOTION. Discussion : EID St. Clair explained the budgeting methodology and highlighted specific anticipated revenues and expenses for the various programs. Ayes : Nays : Abstained : Absent: Bobeda, Medlock, Leonard, Norden, Sanborn None None None The Chairman declared the motion carried . 4 c :\windows\winword\doc\Board Minute s 12-0S-O 1 • • • EHA BOC Regular Meeting 12-05-01 VIII. INFORMATION AGENDA Nothing presented . IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Sanborn expressed concerns about several management issues . EID St. Clair suggested that these issues be brought to her attention when they occur and she will address them . She stated that she will make sure the Simon Center Resident Council is getting the names of new residents who move into the building in order to welcome them in a timely manner . Commissioner Bobeda asked if there was any information on commissioner trainings/ sessions through NAHRO for the upcoming year . EID St. Clair said she would distribute the information she had to all commissioners. Commissioner Norden asked if any information was .available on certain city funds discussed in previous meetings that may be available for housing authority usage. EID St. Clair said that she has not been able to obtain any information about the funds. EID St. Clair mentioned that the Mayor has scheduled a housing summit for January 28 , 2002 with staff from the housing authority, the City rehabilitation project and the Englewood Housing Development Corporation, and that she was optimistic that answers to some of these questions might be forthcoming at the summit. EID St. Clair stated that all Board members are invited to the summit on the 28th. It will be held from 6 :00 to 8:00 p.m . at the City's 2nd floor community room. B. Director's Choice EID St. Clair suggested that the January 2 Board meeting be moved to the January 9, and there was general consensus among Board members to do so. C. City Council Communication Commissioner Bradshaw presented a site map of the retail area east of City Center, and indicated where various retailers will be located . X. EXECUTIVE SESSION No Executive Session 5 c:\windows\winword\doc\Board Minutes 12-05-01 • • • EHA BOC Regular Meeting 12-05-0 I XI . ADJOURNMENT MOTION COMMISSIONER BOBEDA MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 5, 2001 AT 6:50 P.M. COMMISSIONER LEONARD SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chairman 6 c:\windows\winword\doc\Board Minutes 12-05-01