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Home My WebLink About2002-03-06 EHA MINUTES• • • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting , March 6, 2002 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:42 p.m. on Wednesday, March 6, 2002, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. II. ROLL CALL Members Present: Members Absent : Also Present : ill. STUDY SESSION Nothing presented . IV. MINUTES Debi Medlock, Chairman Norleen Norden, Vice-Chair Don Bobeda, Commissioner Shawn Leonard, Commissioner Ed Sanborn, Commissioner Beverl y Bradshaw, Ex Officio none Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held February 6, 2002 . MOTION COMMISSIONER SANBORN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 6, 2002 AS WRITTEN. COMMISSIONER NORDEN SECONDED THE MOTION. '!. ',, .. ' ' ,· ,' ;, 1•· • •• • EHA BOC Regular Meeting 3-06-02 Ayes : Nays: Abstained : Absent: Bobeda, Medlock, Leonard, Norden None Sanborn None The Chairman declared the motion carried. B. Annual Meeting held February 6, 2002 . MOTION COMMISSIONER SANBORN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE ANNUAL MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF CO.MMISSIONERS HELD FEBRUARY 6, 2002 AS WRITTEN. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes : Nays : Abstained : Absent : Bobeda, Medlock, Leonard, Norden None Sanborn None The Chairman declared the motion carried . V. PRESCHEDULED VISITORS None VI. DIRECTOR'S REPORT ;- A. Narrative Report 1. Orchard Place: Painting of the common areas inside the building is underway . This work, as well as carpet replacement in the hallways, was budgeted from the annual Capital Fund allocation from HUD . Staff is exploring several different alternatives for replacement of the carpeting that will increase the life span of the carpeting . Commissioner Bradshaw suggested that staff add Linwood Flooring, a local, family-owned company, to our list of competitive bidders . 2 'l. I !/ :. t I J'' > • • • ~· EHA BOC Regular Meeting 3-06-02 The agency service coordinator, Janice Fearn, continues to work with the residents to form an Activities Committee, in lieu of a formal resident council, with resident representation from each floor . · 2. Simon Center: The card access system is active and working with few problems . Staff has enclosed in the Board packet a photo of a resident using the new system. The fire panel system is working, including the new intercom system . Staff will be responsible for making building-wide announcements to residents . The second phase of the fire panel project is the installation of smoke detectors in each unit, and this phase is scheduled to begin fairly soon . A set of "before and after" photos of kitchen cabinets at Simon Center was noted by EID St. Clair. Commissioner Bobeda mentioned that he knows of a firm called Architectural Salvage that buys old fixtures for resale and installation in newly restored homes . 3. Public Housing Family Duplexes: Nothing new to report . 4. Waiting List: The Orchard/Simon waiting list is open, and everything else is closed as this time . Staff is evaluating the final names on the Sheridan Section 8 waiting list , which consist primarily of residents in transitional housing who will need to inform the housing authority whether they are ready for permanent housing. Depending on the response from this group , staff will then determine how soon the waiting list should be opened over the next several months . 5. Section 8 Existing: Staff has been conducting several large briefings each month from the first batch of applicants on the new waiting list. All of these applicants have declared and verified a homeless preference, and staff understands they are finding housing without a lot of difficulty . Staff will continue to brief applicants in manageable groups over the next several months and as long as vouchers are available. 6. A VS Student Built House 3736 S. Inca: Two offers to purchase the A VS house were received earlier this month, and a full-price agreement was negotiated on one of the offers . It is scheduled to close at the end of March . 3 ·' l , '.fl ' ' i J'' • • • EHA BOC Regular Meeting 3-06-02 Staff is investigating the possible purchase of a property consisting of four lots near Layton and Grant that is suitable for building future A VS homes or other types of housing . An appraisal was ordered that supported the sales price. There was general consensus among the Board members that EID St. Clair should pursue the purchase . 7. Normandy: The elevator upgrade is complete, and it is operating with no problems . Staff continues to lease units, with a significant improvement in prospective tenant interest. 8. Off-Site properties: Staff has received bids for painting of the exterior of the duplex structure just to the south of the Normandy. A painter has been selected and he is scheduled to begin March 11, weather-permitting . If the weather does not cooperate, the task will take place as soon as warmer weather occurs . 9. Administrative The housing authority submitted four grant proposals to Arapahoe County for 2002 CDBG funding, and one proposal was approved . Funding will be granted for stipend payments for senior companions-one in each of Orchard Place and Simon Center . Funding won't be available until June or July, but staff expects to begin working with the sponsors of the program, Seniors , Inc . to screen potential companions and make other preparations . 10. Agency Goals and Strategic Plan: See attached itemized report. B. Financial Reports The January, 2002 Financial Statements were presented. EID St. Clair stated that staff will bring several budget amendments to the Board at the March meeting. Commissioner Bradshaw inquired about the note of significance relating to the HAP Contract for Simon Center. EID St. Clair explained that staff anticipated a significant increase in the HAP Contract as a result of the old contract expiring and the fact that rents have increased substantially in recent years . However, in conducting the budget-based calculation · formula required by HUD, the rent adjustment that resulted was significantly less than anticipated . One of the main factors considered in the budget-based calculation is the amount of debt on the building, and since the mortgage is paid off, the rent adjustment is lower . Several tools are available for future renewal requests , including a rent comparability study, that will allow staff to make a better case for increased rents in the building . 4 'I. '1 I J • • • EHA BOC Regular Meeting 3-06-02 , C. Program Reports Noted . VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS MOTION COMMISSIONER NORDEN MOVED TO APPROVE RESOLUTION NO. 2, SERIES 2002, AUTHORIZING THE SEMAP SUBMISSION FOR 2001 FOR THE SECTION 8 PROGRAM. COMMISSIONER LEONARD SECONDED THE MOTION. F/S/M Sherman explained the purpose of the SEMAP certification as a quality control measure by HUD that is done on an annual basis . The certification was submitted on February 28, 2002, and requires ratification . Ayes : Nays : Bobeda, Medlock, Leonarq, Norden, Sanborn None Abstained : None Absent: None The Chairman declared the motion carried . VIII. INFORMATION AGENDA The Chairman drew the Board members' attention to the digital photos provided in the packet of Simon Center kitchens and the door entry system. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bobeda mentioned his idea from last month about the seniors helping to attract new landlords for the Section 8 Program. EID St. Clair stated that participants are finding their own units, and finding their own landlords. At the present time, there is not a great need for this service . Commissioner Sanborn invited the Board to the Resident Council meeting on March 7, at 2 :00 p .m. He stated that it could be an interesting meeting. · ·,··li- ' J .· I ,. / J'' 5 • • • EHA BOC Regular Meeting 3-06-02 B. Director's Choice EID St. Clair stated that she had an update on a legal matter that would be presented in Executive Session. C. City Council Communication Commissioner Bradshaw noted that there are no new tenants for the retail area. She also stated that Arapahoe County made a presentation to the City Council on March 4 regarding a proposed ballot issue for an increase in sales tax for open space . Council has not yet taken a stand on the concept. X. EXECUTIVE SESSION COMM:ISSIONER BOBEDA MOVED TO ADJOURN TO EXECUTIVE SESSION TO DISCUSS A LEGAL MA TIER AND A PERSONNEL MATTER THE MOTION WAS SECONDED BY COMM:ISSIONER LEONARD. Ayes: Nays : Abstained : Absent : Bobeda, Medlock, Leonard, Norden, Sanborn None None None The Chairman declared the motion carried . XI. ADJOURNMENT MOTION COMM:ISSIONER SANBORN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MARCH 6, 2002 AT 7:57 P.M. COMMISSIONER LEONARD SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chairman '!. ',, ,'' ,· Ji', 6