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Home My WebLink About2002-04-03 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting April 3, 2002 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:45 p.m . on Wednesday, April 3, 2002, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. II. ROLL CALL Members Present: Members Absent : Also Present: ID. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chairman . Norleen Norden, Vice-Chair · Don Bobeda, Commissioner Shawn Leonard, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held March 6, 2002 . MOTION COMMISSIONER NORDEN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MARCH 6, 2002 AS WRITTEN. COMMISSIONER SANBORN SECONDED THE MOTION. • • • EHA BOC Regular Meeting 4-03-02 Ayes : Nays : Bobeda, Leonard, Medlock, Norden, Sanborn None Abstained : None Absent: None The Chairman declared the motion carried. V. PRESCHEDULED VISITORS None VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: Interior painting is underway in the building, and one resident with a medical condition required relocation during the project as a result of a reasonable accommodation request. 2. Simon Center: Commissioner Norden inquired as to why the Colorado Housing and Finance Authority (CHF A) conducts an annual review at Simon Center. EID St. Clair stated that, several years ago, the Department of Housing and Urban Development (HUD) went out for bid for contract managers for all Section 8 project-based properties . CHF A is the contract manager for HUD for all such properties in Colorado. EID St. Clair reported that she is also working with CHF A on the renewal of the HAP contract, and has had some difficulties getting information on how to proceed with the renewal. It appears that EHA will need to contract for a rent comparability study to determine fair market rents in order to justify increasing the amount of assistance requested. 3. Public Housing Family Duplexes: Nothing new to report . 4. Waiting List: Nothing new to report . 2 • • • EHA BOC Regular Meeting 4-03-02 5. Section 8 Existing: Commissioner Norden asked if the agency has a limit on the time tenants can be at zero income . F/SIM: Sherman stated that there is no limit at this time . She said that years ago , it was the policy to encourage them to encourage employment, but that policy was frowned on by HUD so it was discontinued . F/SIM: Sherman noted that approximately 15% of the current tenants are receiving a utility reimbursement and paying no rent. 6. A VS Student Built House 3736 S. Inca: A sales contract was accepted_ and the sale closed on March 28 with no problems . 7. Normandy: Nothing new to report . 8. Off-Site properties: Commissioner Norden stated that the newly painted duplex on Pennsylvania looks better following the exterior painting . 9. Administrative The audit will be presented at the May 1 regular Board meeting . The draft looks good, with no major findings. 10. Agency Goals and Strategic Plan: See attached itemized report. B. Financial Reports EID St. Clair reviewed the notes of significance and stated that she will discuss se veral other notes when she presents the request for budget amendments, an action item on the agenda . C. Program Reports Chairman Medlock asked how it is possible that we can have 38 Douglas County vouchers available but have 40 leased up . EID St. Clair stated that this is commonplace due to the fact that the number of vouchers available is an estimate based on two bedrooms ; however , depending on the bedroom size of the units actually leased up , the agency could have more or less actual units leased than the estimated amount when the dollar amount is utilized . 3 • • • EHA BOC Regular Meeting 4-03-02 Commissioner Norden asked what is being done to get the EHA vouchers leased up as close to 100% as possible . She stated that in the current economy , this is an excellent time to try to get the units leased up as quickly as possible . EID St. Clair she will work with the staff to get the vouchers utilized over the next several months . VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS MOTION COMMISSIONER NORDEN MOVED TO APPROVE RESOLUTION NO. 3, SERIES 2002, AMENDING THE 2002 AGENCY CONSOLIDATED BUDGET. COMMISSIONER BOBEDA SECONDED THE MOTION. EID St. Clair reviewed each of the budget amendments. The amendments are necessary due to an increase in insurance costs , a clerical error, adjustments at the Normandy due to increased costs associated with the elevator upgrade, and an adjustment to the Section 8 interest as a result of a recapture of funds by lilJD. Ayes : Nays : Abstained : Absent: Bobeda, Medlock, Leonard , Norden, Sanborn None None N one The Chairman declared the motion carried . MOTION COMMISSIONER NORDEN MOVED TO APPROVED RESOLUTION NO. 4, SERIES 2002, AMENDING THE ADMISSIONS AND OCCUPANCY POLICY TO ELIMINATE THE COMMUNITY SERVICE REQUIREMENT FOR CERTAIN PUBLIC HOUSING FAMILIES. COMMISSIONER LEONARD SECONDED THE MOTION. NM Hamit explained the need to amend the agency 's Admissions and Occupancy Policy to eliminate the community service requirement as a result of a lilJD directive prohibiting the use of federal funds to implement or enforce the requirement. Ayes : Nays : Abstained : Absent: Bobeda, Medlock, Leonard, Norden, Sanborn None None None 4 • • • EHA BOC Regular Meeting 4-03-02 The Chairman declared the motion carried . VIIl. INFORMATION AGENDA The Chairman noted the digital photos provided in the packet of the newly painted duplex on Pennsylvania Street and the refurbished ramp on the east side of the office building . IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Sanborn stated that the new fire panel is working very well. · It pinpoints the location of each call and what type of call it is, so the fire department knows what equipment to send for the response. He also reported that, at the last Resident Council meeting, the president was recalled and a new president was elected . The next Resident Council meeting is April 4 at 2 :00 p .m . and any interested commissioners are invited to attend . Commissioner Bobeda stated that he wanted to attend the advanced commissioner training in Savannah in November. Other commissioners stated their desires for training conferences for the next year : Commissioners Sanborn, Medlock and Norden will go to Seattle and Commissioners Leonard and Norden will go to New York. Commissioner Leonard brou ght up the issue of lead-based paint, asking what staff has done in this regard . EID St. Clair stated that all new tenants at the Normandy are now receiving information on lead-based paint and confirming that they have received the information . Commissioner Leonard stated that there is a standard form that is used for all rentals , and it should be used for any site older than 1978 . EID St. Clair said that she will get the form and have the Board look at it before it is implemented . Commissioner Bobeda stated that we should look at utilizing these forms for the properties on Pennsylvania and any others in the housing authority stock that might be affected . Commissioner Norden suggested that the authority get a legal opinion on the requirement. Commissioner Leonard also asked if there are any guidelines on mold for rentals? EID St. Clair said that mold is exposed as part of the regular inspections conducted by the housing authority . Commissioner Medlock stated that the City of Englewood is seeking volunteers for the City 's 100th anniversary on May 13 , 2002 for fund raising and accounting, event planning and communications and historical research and legacy project planning . Ms. Medlock also received a communication from the Detroit, Michigan chapter ofNAHRO regarding a north central regional council meeting, and stating that they want to be more inv olved on how the make the training more effective . Commissioner Norden suggested that Commissioner Bobeda might want to take the questions to his training in Savannah . 5 • • • EHA BOC Regular Meeting 4-03-02 B. Director's Choice Nothing presented . C. City Council Communication Nothing presented .. X. EXECUTIVE SESSION Nothing presented . XI. ADJOURNMENT MOTION COMMISSIONER BOBEDA MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 3, 2002 AT 6:34 P.M. COMMISSIONER LEONARD SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chairman Cheryl St. Clair, Executive Director 6 • • • EHA BOC Regular Meeting 4-03-02 B. Director's Choice Nothing presented . C. City Council Communication Nothing presented . X. EXECUTIVE SESSION Nothing presented . XI. ADJOURNMENT MOTION COMMISSIONER BOBEDA MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 3, 2002 AT 6:34 P.M. COMMISSIONER LEONARD SECONDED THE MOTION. THE MOTION CARRIED. Norleen Norden, Vice Chair {__~~ Cheryl St. Clair, Executive Director 6