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HomeMy WebLinkAbout2002-05-01 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting May 1, 2002 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:45 p.m. on Wednesday, April 3, 2002, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Vice Chairman, Norleen Norden. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Norleen Norden, Vice-Chair Don Bobeda, Commissioner Shawn Leonard, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio Debi Medlock, Chair Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager Kelly Highland, FSS Graduate Crystal Highland Charlene May, FSS Graduate Marty Mosman, FSS Coordinator Wendy Swanhorst, Swanhorst, Dragon and Cutler A. Recognition of FSS Graduates. F/S/M Sherman introduced two graduates of the Family Self-sufficiency Program (FSS), Charlene May and Kelly Highland and Marty Mosman, FSS Coordinator. She then provided a brief synopsis of the FSS Program, noting that any individual who participates in the Section 8 Housing Choice Voucher Program is eligible to participate in the FSS Program, which gives participants access to a variety of services in an effo~o work towards self sufficiency for a five-year period. Under the FSS Program, particl\lmts are permitted to .. • • • EHA BOC Regular Meeting 5-01-02 build an escrow account from housing authority funds as a result of any increases in their income, while gaining useful training to become self-sufficient. Ms. Mosman provided information about the graduates, noting that each of them will become homeowners as a result of their participation in the program. Each graduate thanked the housing authority for their opportunities to take part in the program. F/S/M Sherman presented framed certificates of accomplishment and escrow checks to each individual. B. Report on 2001 Audit Wendy Swanhorst from the auditing firm of Swanhorst, Dragon and Cutler was in attendance to present the results of the general financial audit conducted for the agency for 2001. Ms . Swanhorst reviewed several general categories of the report, and noted that there were no significant issues or problems with the audit. IV. MINUTES A. Regular Meeting held April 3, 2002 . MOTION COMMISSIONER LEONARD MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING "OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 3, 2002 AS WRITTEN. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays : Bobeda, Leonard, Norden, Sanborn None Abstained : None Absent: Medlock The Vice Chairman declared the motion carried. V. PRESCHEDULED VISITORS None VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: 2 ' • • • EHA BOC Regular Meeting 5-01-02 EID St. Clair reported that the interior painting is complete and installation of new hallway lighting is nearly complete. Staff will begin re-hanging pictures and other wall hangings in the corridors. The newly formed Activities Committee has met several times and has organized one dinner thus far . They expect to schedule regular activities each month. 2. Simon Center: The installation of the fire panel is in its final testing phases, and is expected to be complete within the next several weeks. Staff is investigating the feasibility of installing a satellite dish for residents. Commissioners Sanborn stated that he also has talked to a representative about the installation. Residents are interested in the satellite service due to additional services that are available and the increasing cost of cable services. 3. Public Housing Family Duplexes: Nothing new to report. 4. Waiting List: The Sheridan Section 8 waiting list was opened today and will remain open until Friday, May 3. Staff issued over 100 applications and received approximately 60 application back by the end of the day today. 5. Section 8 Existing: Following a discussion at last month's board meeting regarding taking extra steps to get all Englewood vouchers leased up, staff has made an effort to get all vouchers issued by the end of May. Commissioner Bobeda asked if the agency has enough staff to handle the extra volume, particularly the inspections . Commissioner Norden stated that her office utilizes the services of a contract inspector, who may be available to assist the housing authority, if necessary. EID St. Clair stated that staffing efforts are well- coordinated, however, she will keep the contract inspector in mind as an option. 6. Normandy: Staff continues to upgrade the vacant units as time is permits, and other housing needs are met. EID St. Clair is working with Wells Fargo regarding refinancing of the property, and it should be finalized this month. Final terms of the refinance will likely be presented to the Board at the regular meeting in June .· 3 ' • • • EHA BOC Regul8.1" Meeting 5-01-02 7. Off-Site properties: The vacant lots on the west side of Grant between Tufts and Union were purchased and the sale closed in April. The seller is hopeful that the housing authority will utilize the site for the A VS program at some point in the future. There was a brief discussion regarding the procedures for making offers on HUD foreclosure properties. Staff will investigate the process for possible future purchases. The Board also discussed the status of the properties on Pennsylvania Street and the possibility of future acquisition of other properties in the area . 8. Administrative Nothing new to report . 9. Agency Goals and Strategic Plan: See attached itemized report. B. Financial Reports EID St. Clair noted that the budget amendments approved by the Board last month will not appear on the financial statements until next month. C. Program Reports Noted. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS MOTION COMMISSIONER BOBEDA MOVED TO APPROVE RESOLUTION NO. 5, SERIES 2002, EXTENDING THE FAMILY SELF-SUFFICIENCY CONTRACT WITH ARAPAHOE/DOUGLAS WORKS! FORA TWELVE MONTH PERIOD WITH A THIRTY DAY NOTICE BY EITHER PARTY FOR TERMINATION OF THE CONTRACT. COMMISSIONER LEONARD SECONDED THE MOTION. There was a discussion about clarifying the language of the contract to reflect that the agreement is for a twelve-month period, with a clause that either party may terminate the 4 • • • EHA BOC Regular Meeting 5-01-02 agreement with a thirty-day notice during the term of the contract. Staff will make the appropriate changes. Ayes: Nays: Abstained: Absent: Bobeda, Leonard, Norden, Sanborn None None Medlock The Vice Chairman declared the motion carried. MOTION COMMISSIONER BOBEDA MOVED TO APPROVED RESOLUTION NO. 6, SERIES 2002, APPROVING THE CALCULATION OF THE PUBLIC HOUSING PERFORMANCE FUNDING SYSTEM OPERA TING SUBSIDY FOR 2002. COMMISSIONER LEONARD SECONDED THE MOTION. F/S/M Sherman reviewed the calculation, noting that this year's calculation included an adjustment for utilities. EID St. Clair pointed out that this allocation is the only subsidy the agency receives for public housing each year . Ayes: Nays: Bobeda, Leonard, Norden, Sanborn None Abstained: None Absent: Medlock The Vice Chairman declared the motion carried. VIII. INFORMATION AGENDA The visuals included in the packet were noted. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Sanborn reported that the Resident Council has had some turnover in its leadership recently, but there are no major problems. The fire panel is working very well. Commissioner Leonard inquired whether there are any organizations , other than the House of Hope, where individuals can make donations of personal property. Several suggestions of organizations were made . 5 • • • ERA BOC Regular Meeting 5-01-02 B. Director's Choice EID St. Clair explained the status of the contract renewal with HUD for Simon Center. She stated that, because the building currently carries no debt, the amount of rent subsidy is expected to be dramatically reduced for the upcoming year. In order to receive rents that are comparable to the market rents, the agency must conduct a rent comparability study. Staff is in the process of identifying appraisers who provide such studies, and will contract to have a study done as soon as possible. EID St. Clair distributed copies of the report on the recent HUD management review at Simon Center, showing an overall Satisfactory rating for the agency. EID St. Clair reported on the topic that was raised at the last meeting regarding lead-based paint disclosure on rental properties and distributed copies of the proper form of disclosure. She stated that she had consulted with legal counsel, and was informed that the disclosure form only needs to be used at the Normandy building and off-site market properties . The authority 's other buildings are not affected because of their age and because they are for elderly and disabled residents . C. City Council Communication Commissioner Bradshaw reported that five stained-glass windows depicting the history of Englewood that were housed in the old Western Federal Savings building were saved by a group of citizens and are on permanent display in the Englewood Public Library. She encouraged everyone to make an effort to see them at their convenience. Commissioner Bradshaw also stated that the Council would like the Housing Authority to consider managing the newly-acquired residential properties on West Wesley Avenue. Commissioner Bradshaw reported that the General Iron site is nearly cleared and , although there have been some environmental concerns in the neighborhood, the property has been tested and is clean. X. EXECUTIVE SESSION COMMISSIONER BOBEDA MOVED TO ADJOURN TO EXECUTIVE SESSION TO DISCUSS A LEGAL MATTER AND A PERSONNEL MATTER. THE MOTION WAS SECONDED BY COMMISSIONER LEONARD. Ayes : Nays: Abstained: Absent: Bobeda, Leonard, Norden, Sanborn None None Medlock 6 } EHA BOC Regular Meeting 5-01-02 • • • The Vice Chairman declared the motion carried. XI. ADJOURNMENT MOTION COMMISSIONER LEONARD MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MAY 1, 2002 AT 6:34 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. THE MOTION CARRIED. t.fl.L~~ Debi Medlock, Chair 7