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HomeMy WebLinkAbout2002-06-05 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting June 5, 2002 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:40 p.m. on Wednesday, June 5, 2002, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chair Norleen Norden, Vice Chair Don Bobeda, Commissioner Shawn Leonard, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio none Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held May 1, 2002. MOTION COMMISSIONER BOBEDA MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MAY 1, 2002 AS WRITTEN . COMMISSIONER NORDEN SECONDED THE MOTION. • • • EHA BOC Regular Meeting 6-05-02 Ayes: Bobeda, Leonard, Norden, Sanborn Nays: None Abstained: Medlock Absent: None The Vice Chairman declared the motion carried. V. PRESCHEDULED VISITORS None VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: EID St. Clair reported that the agency service coordinator, Janice Fearn, is retiring in June or July. Staff has been conducting interviews for Janice's replacement and has found an excellent candidate, to whom the job will be offered. The transition is expected to be a smooth one, with Janice assisting the new coordinator will client case summaries and other informati?n. Staff will also schedule an introductory event at both buildings to introduce her. 2. Simon Center: Trainings have been held on the new fire panel for all fire department personnel and for the residents. These trainings are expected to take place at least once a year. Staff is working on getting bids for concrete replacement on the south patio and the office building entryway. Commissioner Bobeda cautioned about using the stenciled concrete because it is difficult to shovel in the wintertime. EID St. Clair said she would keep that in mind as staff looks at the· different products available. 3. Public Housing Family Duplexes: Two families have given notice to vacate in the last month--0ne from a two-bedroom unit and one from a four-bedroom unit. One of the families is becoming a homeowner and lived in the unit for many years. 4. Waiting List: Nothing new to report. 2 • • • EHA BOC Regular Meeting 6-05-02 5. Section 8 Existing: All EHA vouchers were issued by the end of May, and participants are seeking available housing. Since the larger families typically have more difficulty finding housing, staff has notified eligible four-bedroom eligible families of the four-bedroom public housing duplex vacancy. Commissioner Bobeda inquired about whether or not staff is getting information on HUD foreclosure properties. EID St. Clair said she understood that someone from Commissioner Bobeda's office was going to help staff get set up for notifications. Commissioner Bobeda said he understands that the information is available online. EID St. Clair stated that staff has not been notified of any foreclosure properties in Englewood. 6. Normandy: Staff continues to rehabilitate units. Leasing has improved considerably in the last month. 7. Off-Site properties: EID St. Clair distributed a flyer on a multi-unit building for sale in one of the downtown neighborhood . Commissioner Braqshaw suggested that the property surrounding the Skerritt house on Bannock and Highway 285 might be a possible location for an assisted living facility. A general discussion ensued about its feasibility. 8. Administrative Nothing new to report. 9. Agency Goals and Strategic Plan: See attached itemized report. B. Financial Reports E.ID St. Clair noted that the budget amendments approved in April now are showing on the April 30 financial statements . She also noted that the duct work was cleaned in the office building, and this work will show up as an unexpected expense on next month's financial statements. Commissioner Bobeda asked about a charge in the public housing budget, and EID St. Clair stated that there was an incorrect charge in salaries to the wrong line item. A. Program Reports Noted. 3 • • • EHA BOC Regular Meeting 6-05-02 VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS MOTION COMMISSIONER NORDEN MOVED TO APPROVE RESOLUTION NO. 7, SERIES 2002, WRITING OFF UNCOLLECTIBLE TENANT ACCOUNTS RECEIVABLE FOR VARIOUS HOUSING PROGRAMS. COMMISSIONER LEONARD SECONDED THE MOTION. A discussion centered on the ui:i.collectibles under the Homeless Prevention Program. EID St. Clair explained that the process is for the housing authority to pay rent and/or utilities directly to the landlord and/or utility company, with an accompanying agreement between the tenant and the EHA for repayment of the loan. These uncollectibles represent only a small percentage of the loans made. Ayes: Nays: Bobeda, Leonard, Medlock, Norden, Sanborn None Abstained: None Absent: None The Chairman declared the motion carried. VIII. INFORMATION AGENDA The visuals included in the packet were noted-bathtub rehabilitation in a unit at the Normandy apartments, and an atypical vacated apartment where no cleaning occurred. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Sanborn reported that the elevators and fire panel are working well. He also stated that the Resident Council has a volunteer to act as the welcoming committee for new residents. EID St. Clair said that she would make sure that names of new residents are passed on to the committee. Commissioner Sanborn also raise the issue of securing a satellite dish at Simon Center, and asked if everyone would think about possibly ways to get the dish with less than 100% participation of the residents. Several suggestions were made about how to proceed on this issue. EID St. Clair suggested that the Resident Council survey the residents to see how many of them are interested in satellite service . 4 • • EHA BOC Regular Meeting 6-05-02 B. Director's Choice EID St. Clair distributed an e-mail copy from the City regarding a Commissioner appreciation night event on August 26 at the City Center. EID St. Clair raised the issue of designating one of the high-rise buildings as "elderly only." She stated that this issue was raised several years ago, and it was purposed in Orchard Place, but did not have adequate support from the residents. Due to some of the issues we deal with each month particularly as a result of the mixed population, she would like the Board to think about designating Simon Center as "elderly only" since, historically, Simon Center was built for seniors. In addition, HUD has recently begun promoting issuance of vouchers for young disabled persons. Young disabled residents on the waiting list would be accommodated with Section 8 vouchers and in Orchard Place. A general discussion ensued among Board members. Chairman Medlock asked Board members to think about the issue, and it will be raised again at next month's meeting. C. City Council Communication Commissioner Bradshaw reported that the City Recreation Department won an award for employing people through Arapahoe/Douglas Works! She also stated that all of City Center should be open by September. The city is talking to five potential developers for the former · Phar-Mor site, and the old City Hall site has been cleared and appraised. Commissioner Bradshaw also stated that the city budget has been reduced due to an anticipated sales tax shortfall in the commun~ty. There was a brief discussion about a recent article that appeared in the Englewood Herald regarding the Area Vocational School (AVS) project. X. EXECUTIVE SESSION No Executive Session XI. ADJOURNMENT MOTION COMMISSIONER BOBEDA MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MAY 1, 2002 AT 6:52 P.M. COMMISSIONER LEONARD SECONDED THE MOTION. THE MOTION CARRIED . . Q6h--)~ Debi Medlock, Chair CherylSt.Cair,Executive Director 5