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Home My WebLink About2002-07-03 EHA MINUTES, • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting July 3, 2002 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5 :10 p.m. on Wednesday, July 3, 2002, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chair Don Bobeda, Commissioner Shawn Leonard, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio Norleen Norden, Vice Chair Cheryl St. Clair, Executive Director Jo Harnit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held June 5, 2002. MOTION COMMISSIONER SANBORN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JUNE 5, 2002 AS WRITTEN. COMMISSIONER LEONARD SECONDED THE MOTION . , • • EHA BOC Regular Meeting 7-03-02 Ayes: Bobeda, Leonard, Medlock, Sanborn Nays: None Abstained: None Absent: Norden The Chairman declared the motion carried. . V. PRESCHEDULED VISITORS None VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: The agency is currently without a service coordinator, as Janice Fearn has resigned. The candidate who was offered the position turned it down, and additional prospects will be interviewed over the next several weeks. 2. Simon Center: The concrete bids for the south patio and the entrance to the office building are expected to be reviewed and presented at the next Board meeting. Commissioner Sanborn stated that building residents are having some discussion regarding the wall around the patio and what it will be like. EID St. Clair said that staff will meet with the residents to discuss plans once the bid information is received. EID St. Clair distributed the annual HUD-inspection report for the building reflecting an overall score of 99 out of 100 points. She stated that this is a very good score compared to other similar buildings throughout the country. Twenty-five units were inspected, and one point was lost for a damaged ceiling tile and a missing electrical outlet cover in one of the units. 3. Public Housing Family Duplexes: At the present time, a two-bedroom and a four-bedroom unit are vacant and ready for occupancy. EID St. Clair noted that the photos included in the packet show before and after shots of the four-bedroom unit. 2 , • e • EHA BOC Regular Meeting 7-03-02 4. Waiting List: The waiting list for Simon Center and Orchard Place remains open, and both Section 8 lists are closed. 5. Section 8 Existing: All vouchers for the Englewood program have been issued. EID St. Clair stated that a controversy has erupted recently over the ability of our Section 8 participants to lease units in unincorporated Arapahoe County. Participants have been able to lease in this area for years; however, Arapahoe County recently formed a housing authority and has determined that they are unwilling to enter into an intergovernmental agreement to allow our participants to lease up in the area in the future. 6. Normandy: Leasing efforts have improved, with new leases at 3 to 4 per month. 7. Off-Site properties: Nothing new to report. 8. Administrative Nothing new to report. 9. Agency Goals and Strategic Plan: See attached itemized report. B. Financial Reports EID St. Clair reported that staff submitted a budget revision to HUD for the Section 8 Program. The revision request was approved, and it will be reviewed at the August meeting. The budget revisions approved in April should be reflected on the June financial statements. A. Program Reports The high-rise buildings are full. The maximum lease-up goals for the Section 8 Program has not been reached yet, however approximately 69 participants are looking for housing . 3 • • EHA BOC Regular Meeting 7-03-02 VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS Nothing presented. VIII. INFORMATION AGENDA The visuals included in the packet were noted-before and after photos of the 4-bedroom public housing duplex at 3028 South Fox Street that was recently vacated after a lengthy tenancy. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Sanborn stated that residents have expressed the view that the kitchen vents need cleaning. EID St. Clair stated that those residents who cannot clean them on their own should call in a work order. Mr. Sanborn also stated that residents are eager to obtain new round tables for the community room. EID St. Clair asked if the Resident Council was intending on paying for them . Mr. Sanborn stated that the table belong to housing. EID St. Clair stated that this is the type of expense that will need to be planned for future budgets. Commissioner Sanborn also stated that some residents would like to have emergency pull cords in the first-floor community bathrooms . He has mixed feelings about them, because so many people from outside of the building use them as well. Several discussions have been held with representatives from the Satellite Dish company regarding an existing contract with AT & T to determine who has rights to the wiring. Commissioner Bobeda stated that Arapahoe County has a homeownership program that includes 30-year second mortgages at 3% fixed interest with no payment for the first five years. He stated that they have another non-profit lease-to-own program. Commissioner Bobeda also expressed his interest in attending the Advanced Commissioner Program in November. Commissioners Leonard and Sanborn expressed interest in attending the Seattle conference in October. Commissioner Bobeda aiso stated that he has spoken with Douglas County about their plans, and they are trying to organize a multi-jurisdictional ·housing authority that includes Castle Rock, Parker and Lone Tree. He has tried to get them to consult with established housing authorities, but has had little success. Commissioner Bobeda stated that he meant to bring information on getting established to receive information on foreclosures. EID St. Clair stated that the housing authority had received information from the First Preston organization and staff is completing the necessary paperwork. B. Director's Choice EID St. Clair said that the joint meeting with the Housing Authority and City Council originally scheduled for August 12 has been rescheduled to September 16 or 23 . 4 • • EHA BOC Regular Meeting 7-03-02 Commissioner Bradshaw stated that there was a conflict on August 12, and she believes the new date is September 23. EID St. Clair raised the issue of offering limited benefits to part-time employees. She suggests that they received pro-rated vacation leave based on the number of hours they work. Part-time employees currently may currently take advantage of medical and dental benefits . Commissioner Medlock asked about the budget impact, and EID St. Clair said that it would be minimal. There was a general consensus to thank about the issue and table it until the August meeting. C. City Council Communication Commissioner Bradshaw reported that Balley's Fitness Center is open. She raised the issue of the Skerritt House area as a possible site for an Assisted Living Facility. Ms. Bradshaw reminded the group of the Fourth of July festivities at Cornerstone Park .. The city turned back their Private Activity Bond allocation for mortgage revenue bonds to the Colorado Housing and Finance Authority (CHF A) to bank for Englewood to assure it is available for Englewood residents. The City is currently experiencing a budget shortfall of $1.6 million in income. Commissioner Bradshaw stated that the joint session with City Council is designed to be a "brain-storming" session as a follow-up to the Housing Summit. X. EXECUTIVE SESSION Commissioner Leonard moved that the meeting be adjourned to Executive Session to discuss a legal matter related to a pending eviction. Commissioner Bobeda seconded the motion. ,Commissioners Leonard and Bobeda moved and seconded that the meeting return to regular session. XI. ADJOURNMENT MOTION COMMISSIONER LEONARD MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JULY 3, 2002 AT 6:10 P.M. COMMISSIONERBOBEDA SECONDED THE MOTION. THE MOTION CARRIED. A~ SD:Jel,b---....._ Debi Medlo~k, Chair ~--CherylSt.Clai,xecu Director 5