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HomeMy WebLinkAbout2002-08-07 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting August 7, 2002 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:45 p.m. on Wednesday, August 7, 2002, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Debi Medlock, Chair Norleen Norden, Vice Chair Don Bobeda, Commissioner Shawn Leonard, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio None Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Marty Mosman, FSS Coordinator Mary Garman, FSS Graduate Sally Pinson, FSS Graduate Jeff Watson, Advanced Planning Manager, Douglas County Marty Mosman, Family Self-Sufficiency (FSS) Coordinator, introduced two graduates of the FSS Program, Mary Garman and Sally Pinson. She also noted that a third graduate, Brian Edwards, could not be present tonight. EID St. Clair presented each graduate with a certificate and their escrow checks. The graduates expressed thanks to the Board. IV. MINUTES A. Regular Meeting held July 3, 2002 . MOTION \ • • • EHA BOC Regular Meeting 8-07-02 V. VI. COMMISSIONER NORDEN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JULY 3, 2002 AS WRITTEN. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes: Bobeda, Leonard, Medlock, Norden, Sanborn Nays: None Abstained: None Absent: None The Chairman declared the motion carried. PRESCHEDULED VISITORS EID St. Clair introduced Jeff Watson, Advanced Planning Manager from Douglas County, who is charged with laying the groundwork for a new multi-jurisdictional housing authority in Douglas County, including the communities of Lone Tree, Parker and Castle Rock and Douglas County. Mr. Watson thanked Commissioner Bobeda for his advice on getting the authority up and running. He gave the Board background information on the events that have occurred that have led up to the idea of establishing the housing authority. Mr. Watson stated that he would appreciate any suggestions that members of the Board may have for him as he goes through this process. Following a lengthy discussion and exchange of ideas, Mr. Watson thanked the Board for their advice and assistance. Commissioner Bobeda suggested that staff provide Mr. Watson with the EHA Mission Statement, Five-Year Plan and other pertinent information. EID St. Clair stated that she would forward the information to him . DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: The fire panel upgrade was delayed due to the Contractor's schedule, but is now at the city for the review phase, and is expected to be completed by the end of September. A new service coordinator, Cheri Gaul, has been hired and will start working on August 19. She is a former nursing home administrator and her former experience dealing with an elderly population will be a big advantage in her new role. 2. Simon Center: EID St. Clair presented a recommendation for selection of a contractor for concrete replacement of the south patio area at Simon Center and at the administrative building. 2 • • • EHA BOC Regular Meeting 8-07-02 Commissioner Bradshaw asked if staff had investigated utilizing the city's concrete bid. EID St. Clair said that she would have staff look into the feasibility of working off the city's bid. If the agency does go forward with the existing bids, it is staffs recommendation to obtain the services of Do-All Concrete, whose bid is under the budgeted amount for this project. Commissioner Sanborn raised the issue of the wall, and suggested that the residents would like to have something similar to the cinder block wall that currently exists-something that is semi-private. EID St. Clair said that staff will get several ideas and discuss different options for replacement of the wall with the residents. 3. Public Housing Family Duplexes: EID St. Clair stated that two duplex units vacated in June are now ready for occupancy. She noted that the visuals included in this month's board packet show before and after shots of one of the units at 3125 South Lincoln St. 4. Waiting List: The waiting list for Simon Center and Orchard Place remains open, and both Section 8 lists are closed. 5. Section 8 Existing: Leasing activity continues to occur at a steady rate. Applicants are having little difficulty finding available units due to the large number of vacancies on the market at the present time. 6. Normandy: Staff continues to offer one and two-bedroom units in the building with special leasing incentives for residents. The market continues to be slow, as is the general rental market in the metro area. Commissioner Bobeda asked if staff is ahead of schedule in terms of rehabilitating units . EID St. Clair stated that staff is right on schedule at this point. She also noted that with the slow market, the building takes a lower priority than other buildings for which staff has HUD-imposed deadlines for turning the units. However, if leasing activity should pick up, staff will assure that units are turned over as quickly as necessary. 7. Off-Site properties: Nothing new to report. 8. Administrative Nothing new to report . 3 • • • EHA BOC Regular Meeting 8-07-02 8. Agency Goals and Strategic Plan: EID St. Clair stated that in mid-July, staff submitted a response to a Request for Proposals from The Colorado Trust for grant funds for prevention of homelessness .. B. Financial Reports EID St. Clair reported that the agency did contract out for a rent comparability study for the Simon Center housing assistance contract renewal. The report is expected to be completed by August 20, so that staff can get the report submitted to HUD by the end of the month. While the agency has not received its subsidy for June, July or August, HUD will pay the subsidy for each month once the study is received. The cost for the report will be between $5 ,000 and $7,000 and will be valid for the next five years. A. Program Reports Noted. VII . DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS MOTION PURSUANT TO EARLIER DISCUSSION ON THE SUBJECT, COMMISSIONER NORDEN MOVED TO APPROVE RESOLUTION NO. 8, SERIES 2002, SELECTING A CONTRACTOR FOR REMOVAL AND REPLACEMENT OF CONCRETE AT SIMON CENTER AND THE ADMINISTRATION BUILDING. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Leonard, Medlock, Norden, Sanborn None None None VIII. INFORMATION AGENDA A. Visuals of 3125 South Lincoln Street, discussed earlier, were noted. IX . GENERAL DISCUSSION A. Commissioner's Choice 4 - • • EHA BOC Regular Meeting 8-07-02 Commissioner Sanborn reported on National Night Out held on August 6, noting that the turnout was very good. He also asked if the agency has conducted any mold testing on the buildings. EID St. Clair said that the agency has budgeted for completed duct cleaning for next year, and she is hoping that any mold problems would be detected at that time. Commissioner Sanborn also asked if staff would consider installing a drinking · fountain in the Simon Center. Commissioner Norden reported that as part of Colorado Cares Day, her staff conducted a school supply drive for the House of Hope and the supplies will be delivered on Friday. She also stated that her children are conducting a diaper drive for the House of Hope through the month of August. Board and staff members are welcome to participate in this effort. Commissioner Norden reported that the House of Hope is doing very well, even though their numbers are down. B. Director's Choice EID St. Clair distributed copies of the Housing Authority Insurance Group's annual report; they are the carrier for the agency's insurance. She stated that this group is somewhat unique in that they insure only housing authorities for all major types of insurance, and rates are based on claims. Excess money that is made by the group is rebated back to the housing authorities. While rates did increase this year, it is likely that they increased less than rates from a conventional insurance company. EID St. Clair reminded the Board about the City's Board Appreciation Night scheduled for Monday, August 26, from 5:30 to 7:30 p.m. at the City Center community room. EID St. Clair plans to invite an assisted living consultant to the regular meeting on October 2 to discuss the "pros" and "cons" of housing authorities developing assisted living centers. C. City Council Communication Commissioner Bradshaw distributed copies of the Executive Summary of the Englewood Citizen Survey and stated that it may provide some background information for the joint session with City Council on September 23 . Commissioner Bradshaw also reported that the city is looking at a $3 million budget shortfall for the year. A tentative hiring freeze and other measures to economize are being considered by the Council. She stated that three new retail tenants-Cold Stone Creamery, Payless Shoes and Lamar's Donuts will be moving in to the City Center around the first of the year . 5 • • • EHA BOC Regular Meeting 8-07-02 Commissioner Bradshaw reported that the City had 35 block parties for National Night Out on August 6, and the Englewood was first in the state and tenth in the nation in terms of activity. X. EXECUTIVE SESSION XI. ADJOURNMENT MOTION COMMISSIONER LEONARD MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD AUGUST 7, 2002 AT 7:15 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chair Cheryl St. Clair, Executive Director 6