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HomeMy WebLinkAbout2002-09-04 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting September 4, 2002 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was · called to order at 4:50 p.m. on Wednesday, September 4, 2002, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Debi Medlock, Chair Norleen Norden, Vice Chair Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio Don Bobeda, Commissioner Shawn Leonard, Commissioner Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager Eiliene Van Vleet, FSS Graduate F/S/M Sherman, introduced Eiliene Van Vleet, recent graduate of the Family Self- Sufficiency (FSS) Program. Ms . Sherman provided a brief summary of Ms. Van Vleet's participation on the program, and presented her with a program certificate and an escrow check in the amount of $3,206.91. Ms. Van Vleet has three children and hopes to buy a house. IV. MINUTES A. Regular Meeting held August 7, 2002. MOTION COMMISSIONER SANBORN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING • • • EHA BOC Regular Meeting 9-04-02 AUTHORITY BOARD OF COMMISSIONERS HELD AUGUST 7, 2002 AS WRITTEN. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes : Medlock, Norden, Sanborn Nays: None Abstained: None Absent: Bobeda, Leonard The Chairman declared the motion carried. V. PRESCHEDULED VISITORS None VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: E/D St. Clair reported that both Orchard Place and Simon Center held receptions to introduce Cheri Gaul, the new Service Coordinator. Reports are that she is doing an excellent job. Commissioner Sanborn stated that he also believes that she is doing a great job. EID St. Clair stated that the annual resident survey conducted by HUD is currently underway. The survey is sent to randomly selected residents each year as part of HUD evaluation process of housing authorities. Staff has informed the residents of the survey and encouraged them to complete it and return it to HUD. 2. Simon Center: EID St. Clair reported that the process of concrete removal and replacement for the south patio of Simon Center and the entrance to the office building has begun and is expected to be completed by the end of September. Commissioner Sanborn stated that residents have expressed the desire to rebuild the wall around the patio for privacy. EID St. Clair suggested that several options for rebuilding the wall will be presented to the residents following the completion of the concrete work in order to receive input from them, and a decision will be made, taking cost and other factors into consideration. Staff continues to gather information about the feasibility of obtaining service for a satellite dish at the building . 2 • • • EHA BOC Regular Meeting 9-04-02 3. Public Housing Family Duplexes: EID St. Clair stated that staff is presently in the process of identifying eligible families for two duplex units recently vacated. Staff has notified all families on the current waiting list, and may consider opening the list in the next several weeks, if no families qualify. She stated that these units do not typically turn over frequently, so opening the list will only be considered as a last resort . Following a brief discussion about the necessity of opening the waiting list, there was a general consensus that the Board will be contacted for a phone poll, if staff finds it necessary to open the waiting list before the next regular meeting. 4. Waiting List: The waiting list for Simon Center and Orchard Place remains open, and both Section 8 lists are closed. As stated above, it may be necessary to open the family duplex waiting list in the near future . 5. Section 8 Existing: Leasing activity continues to occur at a steady rate. All vouchers were issued several months ago; however, some of them have come back to the program for various reasons and staff has had to reissue them. Therefore, regular briefings for new applicants and issuance of new vouchers continues as needed. 6. Normandy: EID St. Clair described the visuals included in the Board packet showing the damage done to the building as the result of a water main break late in the day on August 16. EHA and City staff worked together to get the situation under control as quickly as possible. The water needed to be shut off to the building overnight and was repaired on Saturday morning, August 17 , by 11 :00 a.m . EID St. Clair stated that the residents handled the situation very well, and she did not receive any complaints about the emergency. Leasing activity continues at a slow but steady pace. 7. Off-Site properties: Nothing new to report. 8. Administrative Nothing new to report . 8. Agency Goals and Strategic Plan: 3 • EHA BOC Regular Meeting 9-04-02 Nothing new to report. B. Financial Reports EID St. Clair reported that the agency has not received any subsidy dollars for Simon Center for several months, pending the rent comparability study required by HUD. The study has now been completed and submitted to CHFA. Staff was able to get the study completed for approximately $5,000. The study showed that rents in the area came in at $625 for one-bedroom units. HUD will now reimburse the agency for previous months of subsidy now that the study has been completed and approved by HUD. Fair market rents for Simon Center should be approximately $520 per unit per month. The cost of the plumbing work required at the Normandy is expected to be approximately $2,700. A. Program Reports Noted. • VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS • EID St. Clair presented a resolution authorizing the Executive Director to execute contract on behalf of the housing authority. She stated that staff has tried to locate a resolution designating the Executive Director as general signatory authority, but it cannot be located. This resolution is specific to the HUD program for purchase of HUD property. MOTION COMMISSIONER NORDEN MOVED TO APPROVE RESOLUTION NO. 9, SERIES 2002, AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE CONTRACTS ON BEHALF OF THE ENGLEWOOD HOUSING AUTHORITY. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Sanborn None None Bobeda, Leonard EID St. Clair reported on the impending refinancing of the Normandy mortgage loan, stating that she is no longer working with Wells Fargo, and has tentatively negotiated an arrangement 4 • • • EHA BOC Regular Meeting 9-04-02 with Colonial Banlc, the holder of the present note. The proposed terms are 5.5% on the current loan balance with a balloon payment due in 2005. MOTION COMMISSIONER SANBORN MOVED TO ACCEPT THE TERMS OF REFINANCING THE PRESENT MORTGAGE NOTE ON THE NORMANDY BUILDING AS PRESENTED. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Sanborn None None Bobeda, Leonard VIII. INFORMATION AGENDA A. Visuals of the water main break and resulting damage to the Normandy Apartment building at 3550 South Pennsylvania Street, discussed earlier, were noted . IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Norden thanlced everyone who participated in the "diaper drive" for the House ofHope. · Commissioner Medlock stated that she will be providing board members with forms for the Executive Director's annual review at the next Board meeting. Commissioner Norden stated that, typically, the employee being reviewed will be asked by the board to provide the names of a number of persons to whom the review forms should be sent. B. Director's Choice EID St. Clair handed out gifts to those board members who were unable to attend Board Appreciation Night on August 26. EID St. Clair reminded board members about the joint session with City Council on September 23 at 6:00 p .m. to discuss the recent resident survey and other related issues. EID St. Clair reported that staff is pursuing the possible purchase of an apartment building on the 3600 block of South Pennsylvania. It is a 38-unit building that is very similar in design 5 • . • • • EHA BOC Regular Meeting 9-04-02 X. and age to the Normandy building. There was a general consensus among board members to have the director look further into the possible purchase. EID St. Clair reported that staff has heard nothing back from the City on the proposed management of the city properties in northwest Englewood. She stated that the agreement was drafted by EHA staff and submitted to city staff approximately 4-6 weeks ago. C. City Council Communication Commissioner Bradshaw reported that Farmer's Market is operating every Saturday morning from 8:00 a.m. to 1 :00 p.m. in the Piazza area, and it will run through November. She also reported that City Council voted to demolish the Skerritt house on South Bannock Street. Commissioner Bradshaw stated that R TD has decided not to pursue the construction of the Bates light rail station, which will adversely affect the developer's plan for housing on the site. The Parks and Recreation Department were finalists for a national award. The Legacy Committee for the city's centennial celebration is working on putting seed packets together with seeds of plants indigenous to the area, as well as creating two new stained glass windows. The new Ross store is open for business . EXECUTIVE SESSION Nothing presented. XI. ADJOURNMENT MOTION COMMISSIONER SANBORN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 4, 2002 AT 6:32 P.M. COMMISSIONER NORDEN SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chair ~~@_ ---Cheryl St. Clair, Executive Director 6