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HomeMy WebLinkAbout2002-10-02 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting October 2, 2002 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:40 p.m. on Wednesday, October 2, 2002, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Vice Chairman, Norleen Norden. II. ROLL CALL Members Present: Members Absent: Also Present: Norleen Norden, Vice Chair Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio Don Bobeda, Commissioner Shawn Leonard, Commissioner Debi Medlock, Chair Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager III. STUDY SESSION Vice Chair Norden opened the Public Hearing the receive comments on the Englewood Housing Authority 2003 Agency Plan at 4:41 p.m. Upon determining that no one present to speak, the public hearing was closed at 4:42 p.m. IV. MINUTES V . A. Regular Meeting held September 4, 2002 . Approval of the minutes of September 4, 2002 was tabled until the November 4, 2002 meeting due to lack of quorum present from the September 4, 2002 meeting. PRESCHEDULED VISITORS ... • • • EHA BOC Regular Meeting 10-02-02 V. PRESCHEDULED VISITORS EID St. Clair stated that Elisabeth Borden, Assisted Living Facility Consultant, was scheduled to make a presentation, but was unable to attend the meeting due to a personal conflict. EID St. Clair will try to arrange for Ms . Borden to be present for the November meeting. VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: Cheri Gaul, the new Service Coordinator, has organized a number of activities for residents and is working with a newly-formed Resident Activities Committee. This arrangement appears to be working fairly well, in lieu of a Resident Council group. 2. Simon Center: The replacement of the south patio was completed during September, and there were no major problems during the construction period. The next step will be for staff to obtain several options for construction of a wall surrounding the patio area. Commissioner Bradshaw suggested that staff inquire about the material (fabricated brick) used on the wall surrounding Kent Village at Highway 285 and University Blvd. She stated that Ken Ross, Director of Public Works at the City, would have more information on the material. EID St. Clair stated that when the concrete work was done on the office building, it became apparent that some repair work will be required on the concrete planter boxes on the north side of the parking lot. Staff will research options for this repair at the same time as options are considered for the Simon Center wall .. In addition, the planter boxes will be re-landscaped with flat evergreens and bulbs. 3. Public Housing Family Duplexes: Two vacancies currently exist, and staff is searching the waiting lists for qualified prospects. 4. Waiting List: The waiting lists are still status quo, with the high-rise building lists open and Section 8 closed. If staff is unable to identify a qualified family to fill the duplex vacancies, consideration will be given to opening the family duplex waiting lists for one day in order to fill the vacancies . 2 • • • EHA BOC Regular Meeting 10-02-02 5. Section 8 Existing: Arapahoe County has verbally agreed to allow the EHA to lease up to 30% of their total vouchers within unincorporated Arapahoe County. The written agreement will be drawn up by Arapahoe County staff and will be presented to the Board as soon as it is finalized. This agreement will enable Arapahoe County low-income landlords fills their units as well as help the EHA lease up its remaining vouchers. EID St. Clair stated that she will present a resolution under Section VII of the agenda to extend the agreement with the Sheridan Housing Authority for administration of the Sheridan Section 8 Program through the end of the calendar year 2002. 6. Normandy: Leasing activity remains slow and is reflective of the general state of rental activity in the community. In late September, staff was successful in placing a family into the building that was referred by the Englewood Schools Interagency Team and was at risk of becoming homeless. 7. Off-Site properties: EID St. Clair reported that she is still investigating the possibility of purchasing a multi- unit building in the 3600 block of South Pennsylvania Street. 8. Administrative The agency is attempting to fill the recently-vacated position of Receptionist. 9. Agency Goals and Strategic Plan: On September 18, the Administrative Manager spoke to the staff of Interfaith Community Services regarding housing programs available and the status of waiting lists. B. Financial Reports EID St. Clair stated that HUD approved the Simon Center contract renewal with an increased monthly rental payment standard of $536 per month, up from the previous payment standard of $51 7 per month. C. Program Reports Noted . 3 • • • EHA BOC Regular Meeting 10-02-02 VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS EID St. Clair presented a resolution authorizing an extension of the current agreement with the Sheridan Housing Authority for administration of the Sheridan Section 8 Program through the end of the calendar year. The Sheridan Housing Authority board approved a similar extension at the end of September. She explained that, due to the recall election held on October 1 in the City of Sheridan, in which several news council/board members were elected, the new housing authority board may decide that they wish to take the program back to Sheridan after the end of this year. This extension will allow the new board several months to transition the program back to the city before the beginning of the new calendar year, should that be their decision. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE RESOLUTION NO. 11, SERIES 2002, APPROVING AN EXTENSION OF THE AGREEMENT WITH THE SHERIDAN HOUSING AUTHORITY FOR ADMINISTRATION OF SHERIDAN'S SECTION 8 TENANT-BASED PROGRAM. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Leonard, Norden, Sanborn None None Medlock Commissioner Sanborn pointed out a typographical error in the third paragraph of the resolution, noting that the date should read "October 3, 2001" rather than "October 3, 2002". The error was noted and the correction made. The Vice Chairman declared the motion carried. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE RESOLUTION NO. 10, SERIES 2002, APPROVING THE 2003 AGENCY PLAN. COMMISSIONER LEONARD SECONDED THE MOTION. Vice Chairman Norden asked how the establishment of flat rents works for public housing residents. AIM Hamit explained that the Housing Reform Act of 1998 requires the establishment of flat rents for public housing and also requires that all residents are given, on an annual basis, a choice of having their rent calculated as income-based or as flat rent. AIM 4 • • • EHA BOC Regular Meeting 10-02-02 Hamit stated that very few residents have chosen the flat rent, and that this option is usually chosen by residents who are employed. Ayes: Nays: Abstained : Absent: Bobeda, Leonard, Norden, Sanborn None None Medlock The Vice Chairman declared the motion carried. VIII. INFORMATION AGENDA A. Visuals of the concrete replacement project at the main office building were noted. IX. GENERAL DISCUSSION X. A. Commissioner's Choice Commissioner Leonard asked if the agency's energy contract is still in effect, and inquired whether staff should look into renegotiating the rates. EID St. Clair stated that the agency's service representative generally notifies staff if conditions are favorable to renegotiate the rates , and that he has not contacted us for some time. EID St. Clair stated that she will look into the situation. B. Director's Choice At the request of Chairman Medlock, EID St. Clair distributed a survey form related to the performance evaluation of the Executive Director and asked board members to review it, and think about to whom it should be sent toward the end of the year. C. City Council Communication Commissioner Bradshaw reported that the Holiday Parade will be held on November2, and asked if the housing authority wanted to participate. EID St. Clair stated that she would raise the issue at the next staff meeting to see if the staff wished to participate. Commissioner Bradshaw thanked the Board members for attending the joint session with City Council on September 23. Commissioner Norden asked Commissioner Bradshaw if the Council got out of the session what they hoped to get out of it. Commissioner Bradshaw said she thought it was helpful for the Council to understand the mission of the authority and its programs, and she thought several important issues were raised . EXECUTIVE SESSION 5 • • • ERA BOC Regular Meeting 10-02-02 EID St. Clair requested that the Board adjourn to Executive Session to discuss a personnel matter. Following the Executive Session, the regular meeting was reconvened. XI. ADJOURNMENT MOTION COMMISSIONER BOBEDA MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER 2, 2002 AT 5:58 P.M. COMMISSIONER SANBORN SECONDED THE MOTION. THE MOTION CARRIED. '1~Y~ Norleen Norden, Vice Chair 6