Loading...
HomeMy WebLinkAbout2002-12-11 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting December 11, 2002 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:45 p.m. on Wednesday, December 11, 2002, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chair Norleen Norden, Vice Chair Don Bobeda, Commissioner Beverly Bradshaw, Ex Officio Shawn Leonard, Commissioner Ed Sanborn, Commissioner none Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held November 6, 2002. MOTION COMMISSIONER NORDEN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD NOVEMBER 6, 2002 AS WRITTEN. COMMISSIONER LEONARD SECONDED THE MOTION . • • • EHA BOC Regular Meeting 11-06-02 Ayes: Nays: Bobeda, Leonard, Medlock, Norden, Sanborn None Abstained: None Absent: None The Chairman declared the motion carried. V. PRESCHEDULED VISITORS None. VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: Residents are involved in a number of holiday activities. ERA has planned a catered holiday lunch for all residents on December 18. Staff members will assist the caterer with serving the meals and drinks. Each resident will be given a gift at the conclusion of the luncheon. The fire panel upgrade is underway and progressing on schedule. The work should be completed by the end of the year. HUD has notified the ERA that its annual property inspection will take place on January 13. Residents will be notified of the inspection during the last week in December in order to prepare for the possibility of their unit being chosen at random for inspection. 2. Simon Center: Similar to Orchard Place, Simon Center residents will be treated to a catered luncheon on December 17, with staff assisting in the service and distributing gifts following the meal. Large mailboxes for packages have been received and set up in the Simon Center lobby. This arrangement will allow residents to receive their oversized packages at the same time that they pick up their mail. 3. Public Housing Family Duplexes: The HUD inspection on January 13 will include the public housing duplexes, and residents will be notified within the same time frame as Orchard Place residents. 2 • • • EHA BOC Regular Meeting I 1-06-02 4. Waiting List: The waiting list for the one-bedroom units is open; all other wait lists are closed. 5. Section 8 Existing: Leasing activity has increased during the first week of December. The Sheridan Housing Authority did approve an extension of the current Agreement for administration of the tenant-based program through December 2003. A resolution will be presented to the Board later in the meeting to approve the Agreement as well. Douglas County is also interested in renewing their arrangement for Section 8 administration, but wants to renew directly with the Englewood Housing Authority until they get their housing authority up and running. The program will increase its voucher size from 49 to approximately 120, with the addition of vouchers for a 70-voucher development known as Castle Creek Commons Apartments. 6. Normandy: Leasing activity continues to be very slow. In January, staff will begin brainstorming ideas to offer additional occupancy incentives in January, including incentives for residents who already live in the building. EID St. Clair asked the Board to offer any ideas they might have in this regard. Commissioner Bobeda suggested offering a light- rail pass for a year lease. 7. Off-Site properties: Nothing new to report. 8. Administrative: EID St. Clair stated that the EHA will begin having its payroll done by ADP in January, 2003, as a result of the City's inability to accommodate the EHA benefit package . 9. Agency Goals and Strategic Plan: The new SEMAP rating has been added to the agency's accomplishments. B. Financial Reports The Simon Center funding was received in September, and the added revenue 1s reflected in the October financial reports . 3 • • • EHA BOC Regular Meeting 11-06-02 A. Program Reports F/S/M Sherman reported that the leasing activity for the Englewood Section 8 Program reached 95% during the first week of December. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. EID St. Clair presented a resolution authorizing an extension to the existing Agreement with the Sheridan Housing Authority for administration of their Section 8 tenant-based program. The extension is for one full calendar year, through December 31, 2003. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE RESOLUTION NO. 12, SERIES 2002, APPROVING AN EXTENSION THROUGH DECEMBER 31, 2003, OF THE SERVICE AGREEMENT WITH THE SHERIDAN HOUSING AUTHORITY FOR ADMINISTRATION OF SHERIDAN'S SECTION 8 TENANT-BASED PROGRAM. COMMISSIONER LEONARD SECONDED THE MOTION . The Board engaged in a discussion regarding having a member of the Sheridan Housing Authority attend the EHA Board meetings. EID St. Clair stated that it was her understanding that the SHA Board had appointed Dallas Hall as the point person for housing issues. After considerable discussion, there was a general consensus that staff send their Mr. Hall a board packet each month, and offer him an open invitation to attend the meetings of his choosing. Commissioner Bobeda suggested that staff also send a packet to Douglas County and offer an invitation to their representative as well. Ayes: Nays: Abstained: Absent: Bobeda, Leonard, Medlock, Norden, Sanborn None None None The Chairman declared the motion carried. B. EID St. Clair presented a resolution to enter into an Intergovernmental Agreement with Arapahoe County which allows EHA to lease up a maximum of 30% ofEHA's total number of vouchers in the Arapahoe County jurisdiction, and allows Arapahoe County to do the same in Englewood. EID St. Clair stated that, at the present time , EHA has approximately 15% of its vouchers leased in Arapahoe County. The Agreement is for three years with an automatic renewal clause at the end of the term . 4 • • • EHA BOC Regular Meeting 11-06-02 MOTION COMMISSIONER NORDEN MOVED TO APPROVE RESOLUTION NO. 13, SERIES 2002, APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH ARAPAHOE COUNTY FOR MUTUAL JURISDICTIONAL LEASING BETWEEN THE ENGLEWOOD HOUSING AUTHORITY AND ARAPAHOE COUNTY. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Leonard, Medlock, Norden, Sanborn None None None The Chairman declared the motion carried. C. EID St. Clair summarized a proposed Property Management Agreement with the City of Englewood for management of three residential properties owned by the City. Two of the properties are in northwest Englewood and one is in east Englewood. EID St. Clair pointed out that the housing authority has managed the east Englewood property-located on the 2900 of South Franklin-for 10 or 12 years, and that the proposed Agreement will consolidate management responsibilities for all properties into one agreement. MOTION COMMISSIONER NORDEN MOVED TO APPROVE RESOLUTION NO. 14, SERIES 2002, APPROVING A MANAGEMENT AGREEMENT WITH THE CITY OF ENGLEWOOD FOR MANAGEMENT OF THREE RESIDENTIAL PROPERTIES OWNED BY THE CITY OF ENGLEWOOD. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes : Nays: Abstained: Absent: Bobeda, Leonard, Medlock, Norden, Sanborn None None None The Chairman declared the motion carried. E. EID St. Clair presented a resolution to write-off uncollectible tenants accounts receivable for various housing programs, noting that staff continues its efforts to collect on these accounts after they are off the books. Board members discussed the viability of sharing information regarding uncollectible accounts with other housing authorities. F/S/M Sherman stated that a free service for a national data base is available with the software used by the 5 • • • EHA BOC Regular Meeting 11-06-02 housing authority. The web site is available to anyone and is free of charge; however, it is only viable if other housing authorities know about it and use it. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE RESOLUTION NO. 16, SERIES 2002, WRITING OFF UNCOLLECTIBLE TENANT ACCOUNTS RECEIVABLES FOR VARIOUS HOUSING PROGRAMS. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Leonard, Medlock, Norden, Sanborn None None None The Chairman declared the motion carried . D. EID St. Clair presented the proposed consolidated agency budget for fiscal year 2003. She reviewed the allocation formulas that are used for the various expense categories for the agency. Staff salary increases have been calculated at 2.5% across the board. Major increases in expenses for the year are anticipated to be primarily in insurance costs, including general liability and worker's compensation. EID St. Clair also stated that, in an effort to boost revenue at the Normandy, staff expects to create incentives to increase leasing activity. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE RESOLUTION NO. 15, SERIES 2002, APPROVING A CONSOLIDATED AGENCY BUDGET FOR FISCAL YEAR 2003. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes : Nays: Abstained: Absent: Bobeda, Leonard, Medlock, Norden, Sanborn None None None The Chairman declared the motion carried . 6 • • • EHA BOC Regular Meeting 11-06-02 VIII. INFORMATION AGENDA EID St. Clair discussed the visuals included with the board packet, noting that the photos are of a mold problem in one of the units located at the Reserve at South Creek apartments in Arapahoe County. The development is less than a year old, and has a number of Section 8 families residing there. The mold problem is fairly extensive in the development, although the owners are currently addressing the issue in many of the units. EID St. Clair stated that she would locate the "before" pictures of the visuals presented, and present both "before" and "after" visuals at the January board meeting. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Sanborn reported that residents have experienced some parking problems as a result of concrete work in the alley behind Simon Center, but it is not a major problem. EID St. Clair stated that the work was being performed by a contractor hired by the City, and was to have been concluded within several days. Commissioner Bobeda asked if the Normandy was refinanced, and EID St. Clair stated that she did get the interest rate reduced. Commissioner Bobeda also reported that he raised the issue of assisted living conversion at the NARRO conference in Savannah, and the instructor confirmed what Elizabeth Borden told the Board, i.e., that unit conversion in existing elderly buildings is the best avenue to take. Commissioner Leonard provided information on a property currently on the real estate market in which the housing authority might be interested for future development. Commissioner Medlock distributed documents for the performance review of the Executive Director and asked for comments and/or suggestions for changes. She requested ideas regarding how many individuals the evaluation should be sent and any specific individuals members might suggest. B. Director's Choice EID St. Clair reported that she recently had received several offers for the housing authority to purchase properties. The first offer is from the Englewood Housing Development Corporation on a duplex property located at 115-129 East Dartmouth Avenue. The units have been in the Section 8 Program, and the housing authority has the advantage of looking at recent inspection reports to ascertain the condition of the property. Based on the inspection reports, EID St. Clair stated that the units would require considerable rehabilitation. The second offer is from a current Section 8 landlord for a property at 2340 West Harvard A venue. Based on the most recent inspection report, the property is in excellent condition. In addition , the Harvard property includes an additional lot but cannot be subdivided at the present time due to a moratorium imposed by the City. 7 • • • EHA BOC Regular Meeting 11-06-02 MOTION COMMISSIONER LEONARD MOVED THAT THE BOARD MOVE INTO EXECUTIVE SESSION TO DISCUSS A REAL ESTATE MATTER. COMMISSIONER BOBEDA SECONDED THE MOTION. MOTION COMMISSIONER BOBEDA MOVED THAT THE BOARD RETURN TO REGULAR SESSION. COMMISSIONER LEONARD SECONDED THE MOTION. Upon returning to regular session, there was a general consensus that staff conduct additional research on the Harvard property before considering whether to make an offer. EID St. Clair reminded board members that the regular meeting in January will be on January 8, 2003. C. City Council Communication Commissioner Bradshaw reported that Cold Stone Creamery, Payless Shoes and Lamar Doughnuts are expected to open after the first of the year. The building is located next to Ross Dress for Less. She also reported that the City has sold the Skerritt House to Colorado Preservation, Inc., which intends to sell the property to someone who will restore it. The City has received a grant from RTD to run the city shuttle for three years. The shuttle will run from City Center to Swedish hospital/Craig and back. The City is in negotiations to sell the old city hall property for the construction of a medical office and day surgery building. The project will include a delicatessen and coffee shop. The Community Development department has received a draft of an evaluation of the city's housing needs, conducted by an outside contractor. The draft will be finalized in January, and will be shared with the housing authority at that time. X. EXECUTIVE SESSION See Director's Choice above. XI. ADJOURNMENT 8 • • • EHA BOC Regular Meeting 11-06-02 MOTION COMMISSIONER LEONARD MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 11, 2002 AT 7:45 P.M. COMMISSIONER NORDEN SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chair 9