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HomeMy WebLinkAbout2003-02-05 EHA MINUTES• • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting February 5, 2003 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4 :55 p.m. on Wednesday, February 5, 2003, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chair Norleen Norden, Vice Chair Don Bobeda, Commissioner Beverly Bradshaw, Ex Officio Shawn Leonard, Commissioner Ed Sanborn, Commissioner none Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held January 8, 2003. MOTION COMMISSIONER SANBORN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 8, 2003 AS WRITTEN. COMMISSIONER BOBEDA SECONDED THE MOTION . • • • EHA BOC Regular Meeting 02-05-03 Ayes : Nays: Bobeda, Leonard, Medlock, Norden, Sanborn None Abstained: None Absent: None The Chairman declared the motion carried. V. PRESCHEDULED VISITORS EID St. Clair reported that one of the agency's recent graduates from the Family Self- .sufficiency (FSS) Program was expected to be present, but was unable to attend due to her recent hospitalization. Commissioner Bobeda asked if the agency ever does any follow-up on the FSS Program. EID St. Clair stated that Marty Mosman, who is the FSS Coordinator, does provide informal follow-up on many of the participants. Commissioner Bobeda stated that he would love to have a report on those upon whom she follows-up. VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: EID St. Clair reported that the election of officers for the newly formed resident council on January 23 was sabotaged and declared invalid by the housing authority. A second election will not be held for at least six months and possibly longer. In the meantime, the service coordinator will continue to schedule events through the activities committee that was formed in lieu of a Resident Council. Oversized mailboxes have been installed in the community room of the building. Results from the HUD inspection on January 13 were received, and the agency scored a 97%. 2. Simon Center: The service coordinator has implemented a new exercise class for residents . Commissioner Sanborn applauded the work of Cheri Gaul, stating that she goes above and beyond the call of duty to assist residents. Commissioner Sanborn stated that a number ofresidents plan to attend the RTD public meeting on February 8 to show opposition to moving the bus stop on East Girard A venue outside of the Malley Center. 3. Public Housing Family Duplexes: Results of the HUD inspection on January 13 were disappointing at 62%. The primary reason for the low score was a major finding that the exterior electrical boxes required 2 • • • EHA BOC Regular Meeting 02-05-03 locks. Staff has filed a formal appeal of the finding with HUD, citing local code requirements and HUD inspection standards . 4. Waiting List: The waiting list for the one-bedroom units is open; all other wait lists are closed. 5. Section 8 Existing: EID St. Clair stated that the department experienced a staffing change, with the Administrator leaving at the beginning of February. The position is being advertised over the coming weekend. A briefing is scheduled within the next two weeks. 6. Normandy: EID St. Clair reported that staff has leased some units, but has also had some vacancies. The rents have been lowered, with one-bedroom units at $450 per month. Staff is offering incentives for new leases and retaining existing residents. Commissioner Sanborn asked if any advertising is being done. He said that the fact that the building has an elevator should be emphasized because so many buildings in Englewood do not have them . EID St. Clair said staff would be sure to include that in the advertising. EID St. Clair stated that staff also bas discussed the possibility of turning the Normandy into a senior building. Staff bas been exploring the idea of hiring a private parking management firm to patrol the building parking lots and ticket violators. 7. Off-Site properties: Nothing new to report. 8. Administrative: Nothing new to report. 9. Agency Goals and Strategic Plan: Several new items were added to the report for the previous month . B. Financial Reports EID St. Clair provided a summary of how each agency fund ended the year, noting that, overall, revenue over expenses was nearly $150,000 and 13% under budget for the year . 3 • • EHA BOC Regular Meeting 02-05-03 C. Program Reports A brief discussion ensued regarding possible improvements to the Normandy building to increase leasing potential. Several suggestions were raised, such as improvements to the lobby area and better lighting in the hallways . VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS MOTION COMMISSIONER BOBEDA MOVED TO APPROVE RESOLUTION NO. 2, SERIES 2003, APPROVING AN ELEVATOR MAINTENANCE AGREEMENT FOR SIMON CENTER AND NORMANDY APARTMENTS WITH ADV AN CED ELEV ATOR CORPORATION. COMMISSIONER NORDEN SECONDED THE MOTION. EID St. Clair provided a historical perspective related to the need to obtain a new maintenance contract for elevators in Simon Center and Normandy, noting that the current contractor has not performed as required under the contract for approximately one and one-half years . The low bidder for the current contract is Advanced Elevator Corporation. Ayes: Nays: Bobeda, Leonard, Medlock, Norden, Sanborn None Abstained: None Absent: None The Chairman declared the motion carried. VIII. INFORMATION AGENDA Photos of one of the elevator maintenance problems at Orchard Place, required repair and possible replacement of a tank, were noted and discussed. IX. GENERAL DISCUSSION A . Commissioner's Choice Noting presented. B. Director's Choice Nothing presented . 4 • • • EHA BOC Regular Meeting 02-05-03 C. City Council Communication Nothing presented. X. EXECUTIVE SESSION Nothing presented. XI. ADJOURNMENT MOTION COMMISSIONER SANBORN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 11, 2002 AT 6:00 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chair CherylSt.Cir, Executive Director 5