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HomeMy WebLinkAbout2003-02-26 EHA MINUTES• • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting February 26, 2003 I. CALL TO ORDER II. III. IV. The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:40 p.m. on Wednesday, February 26 , 2003 , at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Debi Medlock. ROLL CALL Members Present: Debi Medlock, Chair Norleen Norden, Vice Chair Don Bobeda, Commissioner Beverly Bradshaw, Ex Officio Shawn Leonard, Commissioner Ed Sanborn, Commissioner Members Absent: none Also Present: Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Denise Millette Mike Millette Marty Mosman, FSS Coordinator STUDY SESSION Nothing presented. MINUTES A. Regular Meeting held February 5, 2003 . MOTION COMMISSIONER SANBORN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 5, 2003 AS WRITTEN. COMMISSIONER NORDEN SECONDED THE MOTION . • • EHA BOC Regular Meeting 02-26-03 Ayes: Nays: Abstained : Absent: Medlock, Norden, Sanborn None None Bobeda, Leonard The Chairman declared the motion carried. B. Annual Meeting held February 5, 2003. MOTION COMMISSIONER NORDEN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE ANNUAL MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 5, 2003 AS WRITTEN. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes : Nays: Medlock, Norden, Sanborn None Abstained: None Absent: Bobeda, Leonard The Chairman declared the motion carried. V. PRESCHEDULED VISITORS EID St. Clair welcomed Mike and Denise Millette, recent graduates of the Family Self- Sufficiency (FSS) Program. Marty Mosman, FSS Coordinator, stated that both Denise and Mike had accomplished a lot during their tenure on the program, including Mike 's graduation from Arapahoe Community College. She also stated that they hope to buy a home. EID St. Clair presented the Millette's with a plaque and announced that their FSS check was in the amount of $5,110.00. The Board congratulated Mike and Denise on their accomplishments and for graduating from the program. VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: 2 • • EHA BOC Regular Meeting 02-26-03 EID St. Clair reported that staff cooked breakfast for the residents on February 13 , and approximately 30-40 residents attended. A similar breakfast will be provided to Simon Center residents in March. EID St. Clair provided a summary of the reasons why residents move out of the high-rise buildings, noting that, while there are a variety of reasons, many have moved out to live with other family members or have moved into assisted living facilities. Twelve residents have moved out since the first of the year. 2. Simon Center: EID St. Clair reported that the service coordinator continues to plan activities for the residents . Commissioner Sanborn stated that the exercise class is a success and that more and more people are participating with each class . EID St. Clair reported that the RTD public meeting that was held on February 8 at the Malley Center. The meeting resulted in a compromise with the eastbound route remaining the same and the westbound route moving from Sherman Street to Lincoln Street. 3. Public Housing Family Duplexes: Staff received a favorable response to the formal appeal with HUD of the finding regarding exterior electrical covers, which raised the overall score from 62% to 76%. There was a brief discussion about fire extinguishers that are owned by residents but are not operating properly. EID St. Clair stated that this is a finding under the HUD inspection standards . She said she will investigate whether or not all fire extinguishers can be tested by the EHA service contractor. 4. Waiting List: The waiting list for the one-bedroom units is open; all other wait lists are closed. 5. Section 8 Existing: Staff continues to hold briefings and leasing activity is steady. EID St. Clair distributed a flyer from the Enterprise Foundation in Washington, D .C. summarizing HUD funding for Fiscal Year 2003 . There will be no change in the formula for calculation of the administration fee. The budget cut is not as drastic as it could have been. EID St. Clair reported that she has received several resumes for the Section 8 Administrator position, and plans to hold interviews within the next several weeks . 3 • • EHA BOC Regular Meeting 02-26-03 6. Normandy: EID St. Clair reported that a private parking management firm has been hired to patrol the building parking lot, as well as the lots of the other buildings. The lots will be patrolled 24 hours per day, and violators will be ticketed or booted. 7. Off-Site properties: Nothing new to report. 8. Administrative: Commissioner Bradshaw asked for a progress report on the employee manual. EID St. Clair stated that staff has drafted an employee handbook, and staff is registered for a class on the topic on March 21 . The draft will then be reviewed by EHA' s legal counsel and is expected to be presented to the Board in April or May. Commissioner Norden said she would forward some material from the state. 9. Agency Goals and Strategic Plan: Nothing new to report . B. Financial Reports EID St. Clair reported that January, 2003 and February, 2003 financials will be presented to the Board at the next regular meeting. C. Program Reports Noted. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Approval of Public Housing Assessment System (PHAS) certification for 2002. AIM Hamit reviewed the indicators for the 2002 PHAS certification, noting that the agency performed extremely well in all areas, with the exception of unit turnaround .. The majority of units turned around very quickly with the exception of several duplex units that took longer to lease up than normal. The indicator reflects an average turnaround time. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE RESOLUTION NO. 3, SERIES 2003, APPROVING SUBMISSION OF HUD 50072, MANAGEMENT OPERATIONS 4 • • EHA BOC Regular Meeting 02-26-03 CERTIFICATION FOR THE PUBLIC HOUSING ASSESSMENT SYSTEM (PHAS). COMMISSIONER NORDEN SECONDED THE MOTION. Ayes : Nays: Abstained: Absent: Bobeda, Leonard, Medlock, Norden, Sanborn None None None The Chairman declared the motion carried. B. Approval of Section 8 Management Assessment Program (SEMAP) Certification for Fiscal Year 2002. EID St. Clair summarized the SEMAP Certification for the Section 8 Program, noting that the previous. agency score was 97%. Staff continues to operate similarly to the previous year, and expects the score to be high for the current certification. MOTION COMMISSIONER NORDEN MOVED TO APPROVE RESOLUTION NO. 4, SERIES 2003, APPROVING SUBMISSION OF HUD 52648, MANAGEMENT OPERATIONS CERTIFICATION FOR THE SECTION 8 PROGRAM (SEMAP). COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Leonard, Medlock, Norden, Sanborn None None None The Chairman declared the motion carried. C. Approval of the Performance Funding System Operating Subsidy for Fiscal Year 2003. EID St. Clair summarized the application for HUD operating subsidy for the public housing program. The annual request is for $82,832. Due to the recent notification from HUD that public housing budget would be funded at only 70% of the previous year's operating budget, the expectation is that the agency will receive approximately $53,790, but more funding could be provided later on in the year. There was some confusion about the numbers provided in the board communication, and EID St. Clair stated that the numbers would be double-checked prior to submitting the request to HUD . 5 • • EHA BOC Regular Meeting 02-26-03 MOTION COMMISSIONER BOBEDA MOVED TO APPROVE RESOLUTION NO. 5, SERIES 2003, APPROVING THE APPLICATION TO HUD FOR THE PERFORMANCE FUNDING SYSTEM (PFS) OPERATING SUBSIDY FOR FISCAL YEAR 2003, PENDING THE RECHECK OF THE CALCULATION BY STAFF. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes: Nays: Abstained : Absent: Bobeda, Leonard, Medlock, Norden, Sanborn None None None The Chairman declared the motion carried. E. Approval of an Amendment to the EHA By-laws to Change Date and Time for Annual Meeting. MOTION COMMISSIONER NORDEN MOVED TO APPROVE RESOLUTION NO. 6, SERIES 2003, APPROVING AN AMENDMENT TO THE EHA BY-LAWS TO ESTABLISH DATE AND TIME OF THE ANNUAL MEETING. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes: Nays: Abstained : Absent: Bobeda, Leonard, Medlock, Norden, Sanborn None None None The Chairman declared the motion carried. VIII. INFORMATION AGENDA EID St. Clair summarized the major fence repairs to be done at Simon Center, Normandy and the public housing duplexes. Commissioner Bradshaw suggested that "unpaintable" fences be considered to cut down on graffitti. Staff is in the process of obtaining bids for the project, and expect to present options to the Simon Center residents in April. 6 EHA BOC Regular Meeting 02-26-03 • IX. GENERAL DISCUSSION e • X. A. Commissioner's Choice Commissioner Sanborn stated that he is very happy with the parking control that has been implemented. He also inquired about when the duct cleaning would take place. EID St. Clair said she would check on the schedule and let him know. Commissioner Norden stated that EID St. Clair had made an announcement to the Colorado NARRO Board last week that she had decided not to accept the nomination for the state presidency, and she was very disappointed. E/D St. Clair stated that personally and professionally, she did not feel she could make the commitment for two years. B. Director's Choice Nothing presented . C. City Council Communication Commissioner Bradshaw reported that Table Steaks Steakhouse has pulled permits and plans on opening in the old Salvation Army building on West Floyd across from King Soopers. Books Unlimited Bookstore will be locating in the 2800 Block of Broadway on the east side. A methadone clinic will open at Eastman and Broadway. Bog Lots will be moving into the former Hobby Lobby space. Commissioner Bradshaw also announced that she has been elected chair of the Urban Drainage and Flood Control District. EXECUTIVE SESSION Nothing presented . XI. ADJOURNMENT MOTION COMMISSIONER NORDEN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 26, 2003 AT 6:55 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. THE MOTION CARRIED . Debi Medlock, Chair 7