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Home My WebLink About2003-04-02 EHA MINUTES' • e • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting April 2, 2003 I. CALL TO ORDER II. III. IV. The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:40 p.m. on Wednesday, April 2, 2003, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Debi Medlock. ROLL CALL Members Present: Debi Medlock, Chair Don Bobeda, Commissioner Beverly Bradshaw, Ex Officio Ed Sanborn, Commissioner Members Absent: Shawn Leonard, Commissioner Norleen Norden, Vice Chair Also Present : Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager STUDY SESSION Nothing presented. MINUTES A. Regular Meeting held February 26, 2003 . MOTION COMMISSIONER BOBEDA MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 26, 2003 AS WRITTEN. COMMISSIONER SANBORN SECONDED THE MOTION . Ayes: Nays: Medlock, Bobeda, Sanborn None • • EHA BOC Regular Meeting 04-02-03 Abstained: Absent: None Norden, Leonard The Chairman declared the motion carried. V. PRESCHEDULED VISITORS None VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: EID St. Clair reported that the service coordinator continues to schedule a variety of activities for residents of both buildings. No major problems were encountered with the recent snowstorm, other than the maintenance staff putting in extra hours to remove snow. Several residents volunteered to run errands for their neighbors who could not get out to get groceries and medications. 2. Simon Center: Following the first few weeks of operation by the new parking enforcement company, staff had to deal with several minor backlashes from family members of residents who have received tickets or boots for illegal parking. The parking company is extremely efficient, and even individuals who are parking illegally for a couple of minutes are being cited. 3. Public Housing Family Duplexes: Nothing new to report 4. Waiting List: The waiting list for the one-bedroom units is open; all other wait lists are closed. 5. Section 8 Existing: Interviews have been completed for the Administrator position, and several good candidates are in the running to fill the position. A decision is expected to be made in the next several weeks . 2 • • EHA BOC Regular Meeting 04-02-03 EID St. Clair reported that there is a development in Douglas County that is opting out of its Section 8 contract, and all 70 residents will receive vouchers between now and August. While the Douglas County multi-jurisdictional housing authority has been formed, the EHA is still administering this program until their housing authority gets "up and running." A firm will be contracted to administer the transition from project-based assistance to the tenant-based voucher arrangement at no cost to the EHA. The EHA staff will continue to administer the day to day responsibilities of the program until Douglas County is able to take over the program. 6. Normandy: Interest from prospective tenants is picking up and, in the last month, staff has been showing more apartments in the building. There was a discussion regarding safety issues in the building. Commissioner Bobeda suggested staff look into the cost of installing sprinklers in the hallways of the building. 7. Off-Site properties: Nothing new to report. 8. Administrative: EID St. Clair reported that Dean Rohr, Maintenance Administrator, has resigned to accept the post of Building Inspector at the City of Sheridan. Interviews have been held for his replacement, and a decision is expected in the next week.. John Stone, who recently retired from the housing authority, has been working part-time to help out with the extra work load. 9. Agency Goals and Strategic Plan: Nothing new to report. B. Financial Reports EID St. Clair noted that both January and February reports are included in the packet. Several budget amendments will be presented to the Board over the next several months as a result of receiving final figures that were not available when the budget was approved. C. Program Reports Noted . 3 t EHA BOC Regular Meeting 04-02-03 • VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS • B. Maintenance Agreement for Elevator Service at Orchard Place. EID St. Clair reported that the agency had previously contracted with Schindler Elevator Corporation to provide maintenance and repair, and had decided to cancel the contract after Schindler being almost totally unresponsive to several major needs in the building. Three bids were received for the work, and Advanced Elevator Corporation is recommended for the new contract. MOTION COMMISSIONER SANBORN MOVED TO APPROVE RESOLUTION NO. 8, SERIES 2003, APPROVING A MAINTENANCE AND REPAIR CONTRACT WITH ADVANCED ELEVATOR CORPORATION FOR THE ORCHARD PLACE BUILDING. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Medlock, Sanborn None None Leonard, Norden The Chairman declared the motion carried . A. Approval of Extension to Family Self-Sufficiency (FSS) Contract with Arapahoe/Douglas Works! Through April 30, 2004 F/S/M Sherman explained the need to extend the existing Family Self-Sufficiency Program contract with Arapahoe/Douglas Works! through April 30, 2004 for the services of Marty Mosman, FSS Coordinator. A new Request for Proposals will need to be issued for next year. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE RESOLUTION NO. 7, SERIES 2003, APPROVING EXTENSION OF THE FAMILY SELF-SUFFICIENCY PROGRAM CONTRACT WITH ARAPAHOE/DOUGLAS WORKS! THROUGH APRIL 30, 2004. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Medlock, Sanborn None None Leonard, Norden 4 • • EHA BOC Regular Meeting 04-02-03 The Chairman declared the motion carried. VIII. INFORMATION AGENDA EID St. Clair reported that staff has conducted a rehabilitation assessment of a vacant property on West Wesley now being managed by the EHA for the City. She provided photographs of certain areas the unit that require work IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Sanborn reported that Simon Center had received a mini-grant for $100 for beautification of the site, and asked for ideas on how to spend it. Following a brief discussion, there was a general consensus that the money could be spent on flower-planting along Lincoln Street. EID St. Clair suggested that the EHA staff would be willing to assist in the project. Commissioner Sanborn also asked about the possibility of getting a ceiling leak in the community room repaired. EID St. Clair stated that staff tells her it is a major job, and they have not had time to repair it due to a large number of unit turnovers. EID St. Clair stated that she would look into the possibility of prioritizing the repair. Commissioner Bobeda asked ifthere has been any progress on the assisted living concept. EID St. Clair stated that she has not yet had a representative from the state come out to walk through Simon Center, but she will do that prior to the goals and objectives meeting. B. Director's Choice EID St. Clair distributed copies of the latest Roster of Boards and Commissions for the City, revised on March 4, 2003. EID St. Clair asked for suggestions on when to convene to discuss agency goals and objectives. She said the discussion could be included in a regular meeting or a special time could be set aside. She said that the discussion could take place at a regular meeting during the summer months (June or July). There was a general consensus to proceed in this manner. C. City Council Communication Commissioner Bradshaw distributed brochures from the City's Safety Services Department on Home Emergency Preparedness. She also provided copies of the Annual Report from Community Development and list of free activities related to Homeland Security from FEMA. The City's 100-year Jubilee celebration is scheduled for May 13. A number of activities are planned. The Griffon that used to be on the top of City Hall is being redone, and it will be placed in the City Center. The holiday parade will be going down Broadway in the future. 5 • • EHA BOC Regular Meeting 04-02-03 On May 3, the South Suburban Park Foundation will dedicate the bridge from the Mary Carter Greenway to Big Dry Creek Trail. Commissioner Bradshaw announced that she has won a National Recreation and Parks Association award for lifetime service in recreation. The City continues to be concerned about low revenues and budget cuts. X. EXECUTIVE SESSION Nothing presented . XI. ADJOURNMENT MOTION COMMISSIONER SANBORN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 2, 2003 AT 6:15 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. THE MOTION CARRIED. Cheryl St. Clai , Executive Director 6