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HomeMy WebLinkAbout2003-09-03 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting September 3, 2003 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:40p.m . on Wednesday, September 3, 2003, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chair Norleen Norden, Vice Chair Don Bobeda, Commissioner Ed Sanborn, Commissioner Shelley Thompson, Commissioner Beverly Bradshaw, Ex Officio none Bill Clayton, Western Arapahoe County Homeless Alliance Tina Podolak, Western Arapahoe County Homeless Alliance Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held August 6, 2003 . MOTION COMMISSIONER NORDEN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING • • • • EHA BOC Regular Meeting 08-06-03 V. AUTHORITY BOARD OF COMMISSIONERS HELD AUGUST 6, 2003 AS AMENDED. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained : Absent: Bobeda, Medlock, Norden, Sanborn, Thompson None None None The Chairman declared the motion carried. PRESCHEDULED VISITORS Bill Clayton and Tina Podolak from the Western Arapahoe County Homeless Alliance (WACHA) were present to provide a program update on the House of Hope. Ms. Podolak stated that WACHA purchased the-building last year, and this will enable them to make improvements on the building. They had 166 individuals in the facility last year, including 120 children, representing about 55 families. The families come from a variety of places, with the highest number coming from living with family and friends. Eleven of the 55 families were working when they came to the facility. Seven women were disabled and 19 were victims of crime. Eighty-seven of the children were in school. All families are enrolled in Arapahoe/Douglas Works! and are pursuing work or educational opportunities. Most women are between the ages of 26 and 35, and the children range from Oto 18. Families stay in the facility for up to 90 days with the average stay being 45 days. When they leave, 33% of families go to transitional housing, 18% go to apartments on their own, and 12% move back with family members. Mr. Clayton emphasized that the structure of the WACHA organization as a 501(c) (3) enables the Board to collaborate with organizations that are already established, especially Family Tree. WACHA's relationship with the Englewood Housing Authority for emergency maintenance services is another example of such a relationship and which works well. Mr. Clayton stated that they have had no . complaints from their neighbors since they have been in operation. Ms. Podolak reported that they have contracted with John Stone, former maintenance technician for the EHA, to perform maintenance and improvements on the building. Ms . Podolak stated that the project is facing a budget shortfall for the coming year, and several suggestions were made for possible contacts to assist with financing .. E/D St. Clair stated that staff is currently reviewing a renewal of the agreement with Family Tree for emergency maintenance services for the coming year. She said that she would recommend that the agreement continues if the proposed terms are acceptable, and will bring a summary of the proposal at the next meeting . 2 EHA BOC Regular Meeting 08-06-03 • VI. DIRECTOR'S REPORT • • A. Narrative Report 1. Orchard Place EID St. Clair distributed copies of the Board's response to the anonymous letter sent from a group of Orchard Place residents last month. The letter was posted in the building earlier in the week. The usual social outings have been scheduled for residents and the participation level is good. 2. Simon Center Commissioner Sanborn reported that the day trip to Estes Park was very enjoyable for the residents. 3. Public Housing Duplexes Nothing new to report . 4. Waiting List Staff is considering opening the public housing family duplex waiting list, which currently has no names . With only ten units, the list will likely be open for only several days to a week. The Section 8 waiting list also is down to 65 names, all of which are single persons, and staff is considering whether to open that list prior to the end of the year. 5. Section 8 Existing Program Nothing new to report . 6. Normandy Apartments EID St. Clair stated that she has delayed the proposal to the Board on improvements to this property, because she is rehiring Dean Rohr, former Maintenance Administrator, as the new Operations Manager. Dean will evaluate the needs of this property and make a proposal to the Board over the next month. 7. Off-site Properties An agreement has been made with the City to purchase the vacant lot on the 4400 block of South Grant Street for the Area Vocational School (A VS) house for this year. 3 • • • EHA BOC Regular Meeting 08-06-03 8. Administrative As mentioned above , Dean Rohr will be back on board as Operations Manager, effective September 8, and plans to oversee maintenance operations and be involved in the planning of future projects and development for the agency. 9. Agency Goals and Strategic Plan EID St. Clair stated that the Goals report was reformatted in an easier to read format. Goals for 2004 will be re-prioritized for the agency plan in the next several months. B. Financial Reports Commissioner Sanborn asked what types of expenses were charged to extraordinary repairs. EID St. Clair explained that that line item is used for unanticipated ·expenses/emergency repairs . Commissioner Bobeda asked why there was a credit on the employee benefit line. EID St. Clair said that it is a result of a journal entry related to the employee's portion of payment for benefits. C. Program Reports F/S/M Sherman reported that both Englewood and Sheridan Section 8 budgets are over 100% at this time , and a budget revision has been completed and submitted to HUD; however, the increased funding won't be received until October of November. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS Nothing presented. VIII. INFORMATION AGENDA EID St. Clair distributed an updated Board roster and a Roster of all Boards and Commissions from the City. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Sanborn asked if the agency could purchase carts for newspaper recycling and other uses, since the grocery carts really are not to be used for that purpose. There was a brief discussion, and concern was expressed about whether the residents would actually use them and who would pay for them . EID St. Clair suggested that the issue be discussed at the Roundtable discussion scheduled for mid-September. Commissioner Sanborn asked about 4 • • • EHA BOC Regular Meeting 08-06-03 X. cleaning of vents and new carpeting at Simon Center. EID St. Clair said the laundry vents have been cleaned. She also said that she will check on what has been budgeted for carpeting, and mentioned that staff is looking at other alternatives to carpeting as well. Commissioner Norden said that her children are conducting another diaper drive this year for the House of Hope. B. Director's Choice Nothing presented C. City Council Communication Commissioner Bradshaw reported that there will be several ballot issues in November-I) a proposed $4.00 head tax with the proceeds going to staffing of Safety Services ; 2) a proposed property tax at one mil for five years, which would go to pay for resource officers in the schools and custodians in the new facility; 3) a charter language revision. City Council has passed a six-month moratorium on new automobile lots on Broadway, and they will also look at a possible tax for underutilization of properties . There are dght candidates for City Council in the November election. The groundbreaking for the new aquatic center on Belleview will be September 12 . EXECUTIVE SESSION Commissioner Bobeda moved that the meeting move into Executive Session to discuss a real estate matter and a legal matter. Commissioner Norden seconded the motion. The motion carried unanimously. When the Board returned to the regular session, it was determined that staff proceed with the purchase of the property at 3528 South Pennsylvania Street. XI. ADJOURNMENT MOTION COMMISSIONER THOMPSON MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 3, 2003 AT 7:10 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chair Chery]St.iair,ExecutiveDior 5