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HomeMy WebLinkAbout2003-10-01 EHA MINUTES•- • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting October 1, 2003 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:40 p .m . on Wednesday, October 1, 2003, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: ·111. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chair Norleen Norden, Vice Chair Don Bobeda, Commissioner Ed Sanborn, Commissioner Shelley Thompson, Commissioner Beverly Bradshaw, Ex Officio none Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held September 3, 2003 . MOTION COMMISSIONER THOMPSON MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 3, 2003 AS AMENDED. COMMISSIONER SANBORN SECONDED THE MOTION . • • • . EHA BOC Regular Meeting 10-01-03 Ayes: Nays: Bobeda, Medlock, Sanborn, Thompson None Abstained : None Absent: Norden The Chairman declared the motion carried. V. PRESCHEDULED VISITORS A Public Hearing to receive comments on the 2004 Agenc·y Plan was opened at 4:42 p.m. No one was present to speak, and the hearing was closed at 4:43 p.m . VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place EID St. Clair reported that the first Roundtable session was held on September 17, and it . was very productive. Residents raised several valid issues related to security and lighting, and there was a good discussion regarding accessible transportation for social activities. Commissioner Medlock suggested that staff inquire with several of the local car dealers about the use of a van . Residents also expressed interest in forming a Resident Council. Commissioner Thompson asked about the schedule for future Roundtable discussions, and EID St. Clair said she would let her know when they are being held. 2. Simon Center The Simon Center Roundtable session was held on September 18. Residents expressed concerns about fellow residents not cleaning up after themselves in common areas of the building. They are concerned about getting the air systems cleaned, including those within their own units. 3. Public Housing Duplexes Nothing new to report. 4. Waiting List E/D St. Clair reported that staff is considering opening the waiting list for the public housing family duplex units over the next several months, and would like the Board to consider establishing a preference for working families for these units. At the present time, the agency has a Homelessness preference for the Section 8 Program only. 2 • • • EHA BOC Regular Meeting 10-01-03 5. Section 8 Existing Program EID St. Clair announced that the program is 100% leased. With 65 names on the waiting list, staff won't consider opening the waiting list for this program until after January 1, 2004 . 6. Normandy Apartments EID St. Clair stated that staff is in the process of completing an overall work plan for the Normandy improvements, include site improvements and interior improvements. 7. Off-site Properties The ownership transfer to the City for South Grant Street property was executed during the past week for development of the Area Vocational School (A VS) house for this year. The housing authority has deferred payment for the lot to the date on which the completed house is sold. Commissioner Bobeda suggested that steps be taken to give the neighborhood and community more specific information about the house to promote the sale of the property as early in the construction process as possible. 8. Administrative Nothing new to report. 9. Agency Goals and Str~tegic Plan EID St. Clair stated that the Goals report was reformatted in an easier to read format. Commissioner Thompson asked when the Board would have an opportunity to discuss the steps toward achieving goals. EID St. Clair said that once a new director is hired, the · next steps will be taken to have that discussion. B. Financial Reports Noted. C. Program Reports Noted. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Approval of 2004 Agency Plan 3 • • • EHA BOC Regular Meeting I 0-01-03 EID St. Clair stated as part of the agency plan, consideration needs to be given to changing preferences for the housing program. This topic was discussed earlier in the meeting, and staff has recommended that a preference be given to working families for the public housing duplex waiting list. AIM Hamit provided a summary of the requirements for the agency plan, noting that an updated plan must be submitted to HUD on an annual basis, with a five-year plan due every five years. She stated that the major components of the plan are: certification of consistency with the county 's consolidated plan; establishment of flat rents; five-year plan on capital fund expenditures for public housing; community service compliance; and consultation with Resident Advisory Board. There was a discussion regarding establish a working preference for the duplex waiting list. MOTION COMMISSIONER BOBEDA MOVED THAT A WORKING PREFERENCE BE ESTABLISHED FOR THE PUBLIC HOUSING DUPLEX PROGRAM. COMMISSIONER THOMPSON SECONDED THE MOTION. Ayes : Nays: Abstained: Absent: Bobeda, Medlock, Norden, Sanborn, Thompson None None None The Chairman declared the motion carried. MOTION COMMISSIONER BOBEDA MOVED THAT RESOLUTION NO. 14, SERIES 2003, APPROVING THE 2004 AGENCY PLAN BE APPROVED, WITH A CHANGE TO THE ADMISSIONS AND CONTINUED OCCUPANCY POLICY, ESTABLISHING A PREFERENCE FOR WORKING FAMILIES FOR THE PUBLIC HOUSING DUPLEX UNITS. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained : Absent: Bobeda, Medlock, Norden, Sanborn, Thompson None None None The Chairman declared the motion carried . 4 • • • EHA BOC Regular Meeting I 0-01-03 B. Approval of Operating Subsidy Calculation for FY 2004 F/S/M Sherman explained the background of the operating subsidy, noting that it is the main source of funding from HUD for public housing. HUD gathers the data from the entire country, conducts an assessment and funds at a level that is usually less than what is requested. MOTION COMMISSIONER NORDEN MOVED THAT RESOLUTION NO. 15, SERIES 2003, APPROVING THE OPERATING SUBSIDY CALCULATION FOR·FY 2004 BE APPROVED. COMMISSIONER THOMPSON SECONDED THE MOTION. ,A.yes: Nays: Abstained: Absent: Bobeda, Medlock, Norden, Sanborn, Thompson None None None The Chairman declared the motion carried . C. Approval of Emergency Maintenance Agreement for House of Hope EID St. Clair explained that the Agreement with the Western Arapahoe County Homeless Alliance (WACHA) reflects the discussion that was held at last month's Board meeting, and is a continuation of the arrangement that has been in existence for the past three years. MOTION COMMISSIONER BOBEDA MOVED THAT RESOLUTION NO. 16, SERIES 2003, APPROVING THE EMERGENCY MAINTENANCE AGREEMENT WITH THE WESTERN ARAPAHOE COUNTY HOMELESS ALLIANCE (W ACHA) FOR THE HOUSE OF HOPE BE APPROVED. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Medlock, Norden, Sanborn, Thompson None None None The Chairman declared the motion carried. 5 • • • EHA BOC Regular Meeting I 0-01-03 VIII. INFORMATION AGENDA EID St. Clair noted that the visuals for this month are of the excavation and foundation work at the A VS house on the 4400 Block of South Grant Street, being done this year by the City of Englewood. There was a discussion about whether or not the City and the housing authority should both be involved in this program . EID St. Clair said that the program went to Littleton for a year, and then the City approached the schools about building the projects in l'forthwest Englewood for the next several years. She said the City is building the house this year, and the housing authority will build next year 's house. IX. GENERAL DISCUSSION X. A. Commissioner's Choice Commissioner Sanborn reported that he is happy that the vents will be cleaned. He also stated that this time of year is when the Resident Council holds election of officers . At Simon Center, anyone who is interested in running signs up . Commissioner Norden commented about the hiring process for the Executive Director. She said that 15 applications were received and ten applicants will be interviewed on October 2 and October 6 . She invited any board members who were interested to attend. They expect to narrow the field to three or four finalists and hold interviews with the full Board. B. Director's Choice EID St. Clair stated that the housing authority 's offer to purchase a property on the 3500- block of South Pennsylvania Street on the west side of the street was accepted, ,and the closing was held on September 30. Two other offers for properties on the east side of the block were accepted, and are expected to close at the end of October. C. City Council Communication Commissioner Bradshaw reported that the groundbreaking for the medical center on the old City Hall site was held recently. The South Broadway Plan comes before City Council for the first time on October 6. It is an action plan involving examining underutilized properties and considering optimum usage of properties along south Broadway from Yale to past Burt Chevrolet. Commissioner Bradshaw summarized the ballot issues for the next election, and emphasized the head tax and property tax issues for Englewood. EXECUTIVE SESSION Nothing presented . 6 EHA BOC Regular Meeting I 0-01-03 • XI. ADJOURNMENT • • MOTION COMMISSIONER THOMPSON MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER 1, 2003 AT 6:55 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. THE MOTION CARRIED. ~0:v-- Debi Medlock, Chair 7