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HomeMy WebLinkAbout2003-11-05 EHA MINUTES• • ,. I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting November 5, 2003 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:36 p.m. on Wednesday, November 5, 2003, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80113, by Chairman Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Pr~sent: III. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chair Norleen Norden, Vice Chair (arrived 6:00 p.m.) Don Bobeda, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio Shelley Thompson, Commissioner Cheryl St. Clair, Executive Director Jo Hamit, Administrative Manager Dean Rohr, Operations Manager Geula Sherman, Financial Services Manager A. Regular Meeting held October 1, 2003 . MOTION COMMISSIONER SANBORN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER 1, 2003 AS WRITTEN. COMMISSIONER BOBEDA SECONDED THE MOTION. • • EHA BOC Regular Meeting l l-05-03 Ayes: Nays: Bobeda, Medlock, Sanborn None Abstained: None Absent: Norden, Thompson The Chairman declared the motion carried. V. PRESCHEDULED VISITORS None VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place EID St. Clair reported that the second roundtable meeting was held in mid-October with building residents. Some of the issues raised were: malfunctioning exterior lights and trimming of trees and hedges. The issue of a new residents council was raised, and staff is expected to assist the residents with holding elections and forming a new council before the end of the year. 2. Simon Center EID St. Clair stated that the residents held a costume party for Halloween that was a big success. Concerns at the second roundtable meeting included timing for carpet replacement. Commissioner Bradshaw suggested that staff talk to representatives at Guy's Flooring, who might be willing to donate carpeting for the buildings. Commissioner Sanborn suggested that staff investigate carpet squares. 0/M Rohr stated that this option is under consideration. EID St. Clair stated that residents also have been concerned about the air quality in the buildings. In the past month, staff had an Industrial Hygienist from Colorado ·Intergovernmental Risk Sharing Agency (CIRSA) test air quality in both buildings. The results showed that the air quality is well above average in both buildings. The hygienist who tested the buildings stated that the two senior buildings are likely two of the cleanest in the metro area. EID St. Clair distributed the results letter from CIRSA. 2 • • EHA BOC Regular Meeting ll-05-03 3. Public Housing Duplexes Staff expects to begin replacing windows on the duplex units over the next year to increase energy efficiency. 4. Waiting List The waiting list for public housing family duplex units is expected to be opened before the end of the calendar year. 5. Section 8 Existing Program The Section Program is now fully leased, and the program has approximately 65 names on the waiting list. Staff will consider opening the waiting list after the first of the calendar year. 6. Normandy Apartments 0/M Rohr was present to discuss several options for the rehabilitation of the Normandy apartments. He stated that his first priority was to repair the fence on the south side of . the property. The project needed to be engineered due to drainage issues and will require construction of a retaining wall. Several options are available for rehabilitation of the interior space, including common areas and units, which will affect the installation of a new entry system and fire panel. Following a brief discussion, there was a general consensus that staff will proceed on repair of the fence as specified and will obtain further cost information on the entry/intercom system and main floor ADA configuration. 7. Off-site Properties Nothing new to report. 8. Administrative Nothing new to report. 9. Agency Goals and Strategic Plan See attached report. B. Financial Reports EID St. Clair reported that the fee accountant has separated out the Douglas County accounting as a separate fund. 3 • • EHA BOC Regular Meeting I 1-05-03 C. Program Reports Noted. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Approval of Purchase of South Pennsylvania Properties EID St. Clair stated Colonial Bank requested a resolution from the Board approving the purchase of three properties at 3528, 3531 and 3532 South Pennsylvania Street. MOTION COMMISSIONER NORDEN MOVED THAT RESOLUTION NO. 17, APPROVING THE PURCHASE OF PROPERTIES AT 3528, 3531, AND 3532 SOUTH PENNSYLVANIA STREET BE APPROVED. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Medlock, Norden, Sanborn None None Thompson The Chairman declared the motion carried. B. Approval of Intergovernmental Agreement with the City of Englewood EID St. Clair stated that the City of Englewood and the Englewood Housing Authority have an intergovernmental agreement that outlines the relationship between the two entities, in particular, benefits administration and vehicle maintenance. The Board is being asked to approved an amendment to the agreement for 2004, which reflects increased costs for such services. MOTION COMMISSIONER BOBEDA MOVED THAT RESOLUTION NO. 18, SERIES 2003, APPROVING THE INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF ENGLEWOOD BE APPROVED. COMMISSIONER NORDEN SECONDED THE MOTION. 4 • • EHA BOC Regular Meeting ll-05-03 Ayes: Nays: Abstained: Absent: Bobeda, Medlock, Norden, Sanborn None None Thompson The Chairman declared the motion carried. C. Approval of the Transfer of Investment Funds to Higher Interest-Bearing Account EID St. Clair explained that the agency currently has its funds invested in accounts with very low interest yields. Staff has researched other investment options and has determined that funds could be earning a higher interest rate with a money market fund at Colonial Bank. MOTION COMMISSIONER BOBEDA MOVED THAT RESOLUTION NO. 19, SERIES 2003, APPROVING THE TRANSFER OF A PORTION OF INVESTMENT FUNDS TO A MONEY MARKET ACCOUNT AT COLONIAL BANK IN ORDER TO YIELD HIGHER INTEREST ON SAID FUNDS. COMMISSIONER NORDEN SECONDED THE MOTION . Ayes: Nays: Abstained: Absent: Bobeda, Medlock, Norden, Sanborn None None Thompson The Chairman declared the motion carried. D. Review of Employee Handbook NM Hamit reviewed each section of the previous draft of the Employee Handbook, noting major changes that were made as a result of the initial Board review in July. Additional language was added to the second draft addressing the use of cellular phones, computers and e-mail, and procedures for employee disciplinary actions. Following a lengthy discussion of and suggested changes to the second draft, the Board requested additional information on cost estimates for a short-term disability plan, procedures for drug testing, and clarification of exempt and non-exempt employee status. Staff expects to bring a final draft before the Board in December. 5 • • EHA BOC Regular Meeting l l-05-03 VIII. INFORMATION AGENDA EID St. Clair stated that the visuals this month are of the fence at the Normandy Apartments, which was discussed earlier in the meeting. IX. GENERAL DISCUSSION X. A. Commissioner's Choice Nothing presented B. Director's Choice Nothing presented. C. City Council Communication Commissioner Bradshaw reported that homes sales have decreased 26% in Englewood. She also reported on city election results, noting that two incumbent members were reelected and two new members were elected to the City Council. The head tax and property tax initiatives were defeated. Commissioner Bradshaw also reported that Table Steaks Restaurant is not expected to open until after the first of the year. EXECUTIVE SESSION Nothing presented. XI. ADJOURNMENT MOTION COMMISSIONER BOBEDA MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD NOVEMBERS, 2003 AT 7:45 P.M. COMMISSIONER SANBORN SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chair Cheryl S . Clair, Executive Director 6