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HomeMy WebLinkAbout2004-09-01 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting September 1, 2004 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4 :36 p .m. on Wednesday, September 1, 2004, at 3460 South Sherman Street, Suite 101 , Englewood , Colorado , 80113, by Chair Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented . IV. MINUTES Debi Medlock, Chair Don Bobeda, Commissioner Beverly Bradshaw, Ex Officio Charles Carter, Commissioner Norleen Norden , Vice Chair Shelley Thompson, Commissioner Dawn Shepherd, Executive Director Jo Hamit, Administrative Manager Dean Rohr, Operations Manager Geula Shennan, Financial Services Manager A. Regular Meeting held August 4, 2004 . MOTION COMMISSIONER NORDEN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD AUGUST 4, 2004 AS WRITTEN. COMMISSIONER CARTER SECONDED THE MOTION. • • • EHA BOC Regular Meeting 09-01-04 Ayes: Nays : Abstained: Absent: Bobeda, Carter, Medlock None Norden Thompson The Chairman declared the motion carried. V. PRESCHEDULED VISITORS None VI. DIRECTOR'S REPORT A. Narrative Noted B. Financial Reports F/S/M Sherman reviewed the July, 2004 Financial Statements, noting the new format. She stated that the agency's fee accountant recommended that the income statement and balance sheet with the financial statements, either monthly or quarterly. There was a general consensus to have these statements included quarterly. Commissioner Norden said it would be helpful to have the January 1 totals for each fund, so that the current numbers can be compared to them. C. Program Reports EID Shepherd reported that two more units have been rented at the Normandy, for a total of 27 occupied units. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Discussion of Board Chairmanship Vacancy Commissioner Norden stated that she knows of an individual who is interested in serving on the Board-Ernest Arterburn. She passed around a copy of his resume, and noted that he has a banking and computer technology background . Following a brief discussion, there was a general consensus among board members that a letter of support be submitted to the Mayor of the City for Mr. Arterburn's appointment. 2 • • • EHA BOC Regular Meeting 09-01-04 F/S/M Sherman reported that the agency needs a second signer of checks. Chairman Medlock asked if anyone was interested in assuming the chairmanship . Commissioner Norden said that Commissioner Thompson had expressed an interest last year. Commissioner Bradshaw said that she had a conversation with Commissioner Thompson and , with the birth of her new son , she wanted to wait a year before taking on the responsibility. Following a brief discussion, it was agreed that a new Chair and Vice Chair will be nominated at the October 6 meeting, and that new check signers will be designated at this meeting. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE COMMISSIONERS NORDEN AND CARTER AS CHECK SIGNERS FOR THE ENGLEWOOD HOUSING AUTHORITY. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Carter, Medlock, Norden None None Thompson The Chairman declared the motion carried . B. Amendment to 2004 Agency Budget F/S/M Shem1an summarized the major budget amendments, noting that a number of changes are necessary since the budget was approved in December 2003. She also indicated that in an effort to bring the Normandy cash flow balance to a positive balance, staff recommends a transfer of funds from the Housing and Community Development (BCD) Fund to the Nonnandy operating fund . The positive balance will enhance the financial position of the agency for the next audit. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE THE RECOMMENDED AMENDMENTS TO THE 2004 BUDGET AND THE TRANSFER OF FUNDS FROM THE HCD FUND TO THE NORMANDY FUND. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained : Absent: Bobeda, Carter, Medlock, Norden None None Thompson 3 • • • EHA BOC Regul ar Meeting 09-01-04 The Chairman declared the motion carried . C. Amendments to Administrative Plan and Admissions and Continued Occupancy Policy (ACOP) EI D Shepherd summarized changes recommended by staff to the Section 8 Administrative Plan , including adding new sections on Ethical Standards , Armed Forces Support, and Anti-Fraud policy. She said that additional changes to the Administrative Plan are being proposed in an effort to contain costs as well as to bring the Plan into compliance with HUD regulations. EID Shepherd proposed that the preference for homelessness be eliminated. She said that staff research shows that at least 50% of applicants claiming a homeless preference at application are not homeless when they reach the top of the waiting list. Following a brief discussion, there was a consensus among Board members that the homeless preference be retained, but that homeless applicants be alternatively selected with non-homeless applicants when they reach the top of the waiting list. EI D Shepherd reviewed the suggested changes to the Admissions and Continued Occupancy Policy (ACOP). The Board discussed the credit screening criteria, and expressed concern that denial of admission due to bankruptcy and write-offs greater than $500 could be too restrictive. There was a general agreement to eliminate the criteria relating to these issues . In addition, the Board recommended that the charge for insufficient funds check be established at $35 .00. MOTION COMMISSIONER CARTER MOVED TO APPROVE CHANGES TO THE ADMINISTRATIVE PLAN AND ADMISSIONS AND CONTINUED OCCUPANCY POLICY AS AMENDED, MODIFYING THE HOMELESS PREFERENCE FOR SECTION 8 TO ESTABLISH A SELECTION PROCESS OF A HOMELESS APPLICANT ALTERNATING WITH A NON-HOMELESS APPLICANT. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays : Abstained : Absent: Bobeda, Carter, Medlock, Norden None None Thompson The Chairman declared the motion carried. D. Consideration of Purchase of Properties offered by EHDC 4 • • • EHA BOC Regular Meeting 09-01-04 The Board adjourned to Executive Session to discuss the purchase of a property offered by the EHDC. When the Board reconvened into regular session, there was a general consensus to decline purchase of two properties offered by EHDC . E. Approval of Amendment to Annual Contributions Contract for Capital Fund Grant EI D Shepherd reported that the allocation of Capital Fund Grant funding has been received by HUD for Federal Fiscal Year 2004 in the amount of $178,473. The allocation requires an amendment to the Annual Contributions Contract between HUD and the EHA. EID Shepherd said these funds are used for Orchard Place and the public housing duplex units for modernization. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE THE AMENDMENT TO THE ANNUAL CONTRIBUTIONS CONTRACT WITH HUD FOR THE FFY 2004 ALLOCATION TO THE CAPITAL FUND GRANT. COMMlSSIONERNORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Carter, Medlock, Norden None None Thompson The Chairman declared the motion carried . F. Discussion of Agency Goal #3 -Manage the Public Housing and Tenant-based Housing Programs in an Efficient and Effective Manner EI D Shepherd stated that staff has proposed the addition of several bullet points to Objective #3 related to outreach to landlords, including the organization of a "Landlord Appreciation" event and a semi-annual newsletter. Staff also suggest the addition of a fourth objective, addressing improvement of customer service and related activities. Commissioner Bobeda suggested that the language be modified to eliminate "strive to" on objectives #1 and #2. Commissioner Norden suggested that the landlord appreciation "night" be changed to "event", in case staff wants to organize it for daytime. There was a general consensus to approve the suggested changes to Agency Goal #3 . VIII. INFORMATION AGENDA A. Visuals of EHDC properties , new door hangers, public art at the new ART shuttle locations and new employees were noted . 5 • • • EHA BOC Regular Meeting 09_.::.01-04 IX. GENERAL DISCUSSION X . A. Commissioner's Choice Vice Chair Norden expressed appreciation to Chairman Medlock for her dedicated service to the Englewood Housing Authority since 1995. On behalf of the Board and staff, she presented Chairman Medlock with a framed quilt of a house and a gift card . Chairman Medlock reported on a call she received from the daughter of a recently- deceased tenant of Orchard Place. She said EID Shepherd had worked to mitigate the family's issues and concerns. B. Director's Choice Nothing presented. C. City Council Communication Nothing presented. EXECUTIVE SESSION See VII.D. above . XI. ADJOURNMENT MOTION COMMISSIONER CARTER MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 1, 2004 AT 6:58 P.M. COMMISSIONER NORDEN SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chair ~~ Dawn Shepherd,ExutiveDirr 6