The URL can be used to link to this page

Home My WebLink About2004-10-06 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting October 6, 2004 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:36 p.m. on Wednesday, September 1, 2004, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80113, by Vice ChairNorleen Norden. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Norleen Norden, Vice Chair Don Bobeda, Commissioner Beverly Bradshaw, Ex Officio Charles Carter, Commissioner Shelley Thompson, Commissioner none Dawn Shepherd, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held September 1, 2004 . Commissioner Bobeda pointed out an error in the minutes, stating that the motion to approve changes to the Administrative Plan and Admissions and Occupancy Policy showed that the motion was made and seconded by Commissioner Carter. Commissioner Norden pointed out a typographical error on page 6 under general discussion. AIM Hamit apologized for the errors and said she would make the corrections. • • • EHA BOC Regular Meeting 10-06-04 V. VI. MOTION COMMISSIONER BOBEDA MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 1, 2004 AS AMENDED. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Carter, Norden None Thompson None The Chairman declared the motion carried . PRESCHEDULED VISITORS A Public Hearing to receive comments on the 2005 Agency Plan and the 2005-2009 Five-Year Plan was opened at 4:40 p.m . No one was present to speak, and the hearing was closed at 4:41 p.m. DIRECTOR'S REPORT A. Narrative Commissioner Norden inquired about the Wills on Wheels program. EID Shepherd said that it is a non-profit organization that helps individuals with wills and other legal instruments, such as medical powers of attorney, etc. EID Shepherd distributed copies of the calendar that was done by a group of Simon Center residents. Commissioner Norden asked how the decision was reached on how to utilize the proceeds from the sale of the calendars, and EID Shepherd said the 12 women involved in the calendar jointly made the decision. Commissioner Bradshaw asked what was being done about the shopping carts at the buildings. EID Shepherd said that they are picked up regularly from the buildings by the merchants. Commissioner Carter asked if the bike rack had been installed at Orchard Place. EID Shepherd said it was her understanding that it had been delivered, but she was uncertain if the weather had affected the installation. She said she would double-check with staff. Commissioner Norden asked if there was anything new with the Normandy and other off-site housing. EID Shepherd said that there was a suicide in the house next door to the Nom1andy last week. Commissioner Bobeda asked if the goals and objectives have been updated to reflect recent accomplishments. EID Shepherd said staff would review them and make sure they are up to date . 2 • • • EHA BOC Regular Meeting 10-06-04 B. Financial Reports FISIM Sherman said that the September financial statements would reflect the recent budget amendments that were previously approved by the Board . Commissioner Bobeda inquired about the Fixed Assets line item on the combined balance sheet, asking if the figure under public housing reflects the current value of the building. FISIM said that she would consult with the fee accountant who prepared the sheet and she would get further clarification on the figure. C. Program Reports EID Shepherd stated that the Normandy renovations are progressing, and leasing is slowly improving. Commissioner Bobeda asked why the Douglas County voucher program indicates that it is overleased. FISIM Sherman explained that the voucher program is based on a pot of funds as opposed to a set number of units, and ifthere is enough money left after the maximum units are leased, the program can fund additional vouchers until the remaining funds are utilized. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution No. 11, Approving 2005 Agency Plan and 2005-2009 Five-Year Agency Plan EI D Shepherd stated that staff has one addendum to add to the five-year plan-namely, that the development of a Section 8 Voucher Homeownership Program be added to the plan. She said that the first year will be devoted to organizing the agency's network with partners for down-payment assistance, realtors, pre and post purchase counseling, etc. EID Shepherd said that there are currently five state-wide organizations that have undertaken homeownership programs. There was a brief discussion regarding options for financing and down-payment assistance for such a program. Commissioner Norden suggested that the language be changed in Section 7 .1 of the Administrative Plan to indicate that a participant must request and receive approval for a reasonable accommodation for a move within the jurisdiction following the initial 12-month lease-up period . She also asked if the Resident Advisory Board meeting was well-attended. EID Shepherd said all members attended the meeting on September 28 . Commissioner Norden asked if more extensively screening is done for admission to the programs as reflected on page 19 of the agency plan . AIM Hamit said more screening is done for public housing and market properties, but not for the Section 8 program. She said she would check the page and make any necessary changes prior to final submission of the plan . Commissioner Norden asked about the policy for hardship exemption for minimum rent, specifically the retroactive rent requirement for a participant requesting a temporary hardship. EI D Shepherd said that she believes this requirement may reflect HUD regulations, and staff will check and make any necessary changes . Commissioner Norden pointed out that on page 36, the "no" boxes should be check for Project-based Vouchers . Commissioner Norden asked how many residents are on flat rent. AIM Hamit 3 • • • EHA BOC Regular Meeting 10-06-04 said that there have only been three or four residents who have chosen flat rent in the past five years. She said that those choosing this option are working residents who are somewhat upwardly mobile. Staff is required to offer the option to all residents annually at recertification time. MOTION COMMISSIONER THOMPSON MOVED TO APPROVE RESOLUTION NO. 11, AUTHORIZING SUBMISSION OF THE 2005 AGENCY PLAN AND THE 2005-2009 FIVE-YEAR AGENCY PLANS AS AMENDED. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Carter, Norden, Thompson None None None The Chairman declared the motion carried . B. Operating Subsidy for Fiscal Year 2005 F/S/M Sherman explained that the operating subsidy is funded by HUD on an annual basis for management and maintenance of public housing units . The request this year is for $137,411. F /S/M Sherman said that the agency is usually funded at around 93-95% of the requested amount. MOTION COMMISSIONER CARTER MOVED TO APPROVE THE OPERA TING SUBSIDY REQUEST FOR FISCAL YEAR 2005. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes : Nays: Abstained: Absent: Bobeda, Carter, Norden, Thompson None None None The Chairman declared the motion carried. C. Nominations for Chair and Vice Chair of the Board of Commissioners Commissioner Thompson proposed that Commissioner Norden assume the chairmanship and that she (Commissioner Thompson) assume the Vice Chairmanship until January 1, 4 • • • EHA BOC Regular Meeting 10-06-04 2005, at which time Commissioner Thompson would be ready to assume the chairmanship, if the rest of the Board agrees. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE COMMISSIONER THOMPSON'S PROPOSAL TO NOMINATE COMMISSIONER NORDEN AS CHAIR AND COMMISSIONER THOMPSON AS VICE CHAIR UNTIL JANUARY, 2005. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bobeda, Carter, Norden, Thompson None None None The Chairman declared the motion carried. VIII. INFORMATION AGENDA IX. A. Visuals of the repaving project at Orchard Place, Simon Center were noted. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Norden reported that her children organized a diaper drive again this year for the House of Hope, and they collected 2,500 diapers. B. Director's Choice Nothing presented. C. City Council Communication Commissioner Bradshaw reported that ridership is better than expected on the ART shuttle bus. She also reported that the artwork on the west side of the Orchard Place parking lot is being examined as to its safety. The city is at an impasse with two unions regarding labor negotiations and arbitration has gone in favor of the city. Commissioner Bradshaw said the budget shortfall has been alleviated, and more cuts cannot be made without affecting services. She said that Council approved the Denver Seminary area development. Construction will start by the end of the year, and it should be built out by 2006 . The first phase will be townhomes, followed by high-rises. Commissioner 5 • • • EHA BOC Regular Meeting 10-06-04 Bradshaw said that the Mayor has chosen to wait to interview candidates for our Board vacancy until January 2005. Other Board vacancies will be filled at that time. X. EXECUTIVE SESSION Nothing presented. XI. ADJOURNMENT MOTION COMMISSIONER BOBEDA MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER 6, 2004 AT 6:11 P.M. COMMISSIONER CARTER SECONDED THE MOTION. THE MOTION CARRIED. Norleen Norden, Vice Chair 6