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HomeMy WebLinkAbout2005-02-23 EHA MINUTESI. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting February 23, 2005 . The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:40 p.m. on Wednesday, February 23, 2005, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80113, by Chairman Norleen Norden. Chairman Norden welcomed the new board members and recognized the remodeling work in the boardroom. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Norleen Norden, Chair Shelley Thompson, Vice Chair Charles Carter, Commissioner Rodger Hara, Commissioner Angela Hardin, Commissioner Ernie Arterburn, Alternate Commissioner Beverly Bradshaw, Ex Officio None Dawn Shepherd, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Annual Meeting held January 26, 2005 . MOTION COMMISSIONER CARTER MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE ANNUAL MEETING OF THE ENGLEWOOD HOUSING e EHA BOC Regular Meeting 02-23-05 AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 26, 2005 AS WRITTEN. COMMISSIONER THOMPSON SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Norden, Carter, Thompson None Hara, Hardin None The Chairman declared the motion carried. A. Regular Meeting held January 26, 2005 . Commissioner Hara stated that he had reviewed the January 26, 2005 minutes and noted the discussion related to a market study for the proposed development on South Pennsylvania Street. He suggested that the housing authority might want to consider asking the developer to assume financial responsibility for the market study. EID Shepherd said she had spoken to a market study consultant, Elizabeth Borden, since the January meeting, who had provided the names of several other firms who do market studies. Commissioner Bradshaw mentioned that the City has private activity bonds that could be used for development. Commissioner Hara suggested that the bonds might be better utilized for a homeownership program, rather than a rental project. Following a brief discussion, there was a general consensus that, over the · next month, staff will contact staff from the City and the Colorado Housing and Finance Authority (CHF A) to determine if any market studies have been done that could be utilized by the housing authority. In addition, staff was directed to contact CHF A staff to determine what types of projects are being funded with the use of tax credits. MOTION COMMISSIONER CARTER MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 26, 2005 AS WRITTEN. COMMISSIONER THOMPSON SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Norden, Carter, Thompson None Hara, Hardin None The Chairman declared the motion carried. 2 EHA BOC Regular Meeting 02-23-05 V. PRESCHEDULED VISITORS None VI. DIRECTOR'S REPORT A. Narrative EID Shepherd reported that the fiscal audit for 2004 is complete, and she does not expect any major findings. She said the auditor's management letter is expected to reflect several good suggestions for future operations. EID Shepherd reported that she would like to schedule a tour of housing authority properties for new board members. Several seasoned commissioners also expressed an interest in attending the tour. Following a review of calendars, the tour was scheduled for Thursday, March 3, from 3:00 to 5:00 p.m. EID Shepherd distribu~ed a board roster and asked all board members to indicate any updates in addresses and/or phone numbers and e-mail addresses. Commissioner Carter asked for clarification on partial funding for the grant award received from Arapahoe County for the service coordinator. EID Shepherd said that staff requested half of the salary for the service coordinator, which was granted. The request for demolition of the property at 3528 S. Pennsylvania was not funded at all. B. Financial Reports EID Shepherd applauded the finance and Section 8 staff for their efforts in achieving exceptionally high lease up numbers for the voucher program. F/S/M Sherman provided an overview of the reports that are provided on a quarterly basis versus those provided on a monthly basis. C. Program Reports Commissioner Bradshaw remarked that the increase lease-up numbers at the Normandy are impressive. She also asked if the minority numbers for the agency-owned properties are reflective of the number of minorities in the community. EID Shepherd said that they are likely not as reflective in the buildings as they are in the Section 8 Program. F/S/M Sherman noted that, because families from the entire metro area apply for housing when the waiting list is opened, Section 8 numbers may actually be higher than the community composition. 3 EHA BOC Regular Meeting 02-23-05 VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution No. 2, Approving Submission of HUD Form 50072, PHAS Management Operations Certification for Fiscal Year 2004 Chairman Norden provided an overview of the PHAS Management Operations Certification. She asked if there are achievement classes for each indicator that ass1st the housing authorities in knowing how they rate in terms of "high performer" status. AIM Hamit said that a housing authority must achieve a certain status in each indicator to be eligible for high performer status. She said even if we rate slightly below the top categories on certain indicators, if our overall score totals what is needed for high performer status, we will not be penalized. AIM Hamit reported that the achievements in each indicator for 2004 are very good and should reflect high performer status for the agency. She noted that the actual average make-ready calendar days was "9" rather than "16.8" after factoring in exempt days for remodeling. Also of note was the average completion time of 1.56 days for regular work orders and 24 hours for emergency work orders. AIM Hamit said that the authority denied five applicants for criminal activity and had one eviction for criminal activity during the 2004 fiscal year. MOTION COMMISSIONER HARA MOVED TO APPROVE RESOLUTION NO. 2, APPROVING SUBMISSION OF HUD FORM 50072, PHAS MANAGEMENT OPERATIONS CERTIFICATION FOR FISCAL YEAR 2004. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Carter, Hara, Hardin, Norden, Thompson None None None The Chairman declared the motion carried. B. Resolution No. 3, Approving Submission of HUD Form 52648, SEMAP Management Assessment Certification for Fiscal Year 2004 Chairman Norden provided an overview of the SEMAP Certification. EID Shepherd stated that the certification form measures the housing authority's performance and accountability for 14 indicators, all of which were achieved as required. She said that the , authority expects to maintain its "high performer" status for Fiscal Year 2004. Chairman Norden and Commissioner Bradshaw both noted that Indicator #14b did not appear to be completed. EID Shepherd said staff would check the responses prior to submitting the certification. 4 EHA BOC Regular Meeting 02-23-05 MOTION COMMISSIONER HARA MOVED TO APPROVE RESOLUTION NO. 3, APPROVING SUBMISSION OF HUD FORM 52648, SEMAP MANAGEMENT : ASSESSMENT CERTIFICATION FOR FISCAL YEAR 2004. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Carter, Hara, Hardin, Norden, Thompson None None None The Chairman declared the motion carried. C. Resolution No. 4, Approving Operating Subsidy Utility Adjustment Calculation for FY 2004 F/S/M Sherman explained that the original public housing operating subsidy is based on estimates and that HUD allows housing authorities to adjust the utility costs subsequent to obtaining actual figures at year-end. The adjustment will be in the amount of $5,472 ; . Commissioner Hardin asked why the figure on the last page of the worksheet was different from the adjusted amount. F/S/M Sherman said that the numbers should be the same, but she was certain that the correct number was $5,472. She said she would double- check the figures and make any necessary corrections. MOTION COMMISSIONER CARTER MOVED TO APPROVE RESOLUTION NO. 4, APPROVING THE OPERATING SUBSIDY UTILITY ADJUSTMENT CALCULATION FOR FISCAL YEAR 2004, AS AMENDED. COMMISSIONER HARDIN SECONDED THE MOTION. Ayes : Nays : Abstained: Absent: Carter, Hara, Hardin, Norden, Thompson None None None The Chairman declared the motion carried. 5 EHA BOC Regular Meeting 02-23-05 VIII. INFORMATION AGENDA A . Visuals were noted. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Thompson asked the new commissioners to provide a brief sketch of their backgrounds. B. Director's Choice EID Shepherd reported that she had interviewed the first of several possible candidates for the reestablishment of building attendants positions in the two high-rise buildings. She said that staff hopes to hire two attendants , for each building. They will be phased in over the next several months, and will be responsible for lock-outs, assistance with emergency situations , and light maintenance. EID Shepherd stated that the City Council has asked for a joint meeting between the City Council and the Board of Commissioners at a future Council study session. Following a brief discussion, it was determined that the study session on May 16 would be preferable. EID Shepherd said she would pass this information on to the City Manager. Commissioner Bradshaw said the study session will begin at 6:00 p .m. C. City Council Communication Commissioner Bradshaw reported that the City is in the process of talking with Sheridan City Council and a developer regarding a proposed development utilizing a portion of the Englewood Golf Course property. She said there are some possibilities that an arrangement could be made to accommodate the golf course. The City also is working with RTD on four proposed projects in the City. Commissioner Bradshaw reported that the Auld Dubliner Restaurant is now open at Amherst and Broadway. She also said that a dog park is being proposed for Belleview Park. X. EXECUTIVE SESSION Chairman Norden convened an Executive Session to discuss a personnel matter. 6 . '' . EHA BOC Regular Meeting 02-23-05 XI. ADJOURNMENT MOTION COMMISSIONER THOMPSON MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 23, 2005 AT 6:22 P.M. COMMISSIONER CARTER SECONDED THE MOTION. THE MOTION CARRIED. VA btl, '4'1£J1 ~ Norleen Norden, Chair Dawn Shepherd, Exec tive Director 7