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HomeMy WebLinkAbout2005-10-05 EHA MINUTESI. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting October 5, 2005 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:45 p.m. on Wednesday, October 5, 2005, at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Vice Chair Rodger Hara. II. ROLL CALL Members Present: Members Absent: Also Present: III. MINUTES Rodger Hara, Vice Chair Ernie Arterburn, Commissioner Beverly Bradshaw, Commissioner Charles Carter, Commissioner James Woodward, Ex Officio Shelley Thompson, Chair Dawn Shepherd, Executive Director Jo Hamit, Administrative Manager Geula Sherman, Financial Services Manager A. Regular Meeting held September 7, 2005. MOTION COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 7, 2005 AS PRESENTED. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bradshaw, Carter, Hara None Arterburn Thompson EHA BOC Regular Meeting 10-05-05 The Vice Chair declared the motion carried. IV. PRESCHEDULED VISITORS A. Public Hearing on 2006 Agency Plan Vice Chair Hara declared open a Public Hearing on the 2006 Agency Plan at 4 :50 p.m. No members of the public were present to comment, and the hearing was declared closed at 4 :51 p.m. B. Tax Credit Project Developer Finalists Vice Chair Hara stated that the two project finalists will be present to give their project presentations starting at 5:45 p.m. V. DIRECTOR'S REPORT A. Narrative EID Shepherd announced that AIM Hamit has accepted the position of Assistant Director at the Littleton Housing Authority and will assume her new duties on November 2. She said that the Administrative Manager position has been advertised on several housing websites, on Monster.com, and on the City of Englewood website. EID Shepherd stated that she has received the written report from the regional HUD office concerning on the Management Review conducted by HUD in late August. She said the report was very good, and copies will be included in next month's board packet. Vice Chair Hara remarked that the Board is scheduled to tour local projects of the two finalist developer candidates on October 17. He inquired about the timeline for the selection of the developer for the tax credit project. EID Shepherd suggested that a special meeting be scheduled following the tour, rather than waiting until the November 9 regular meeting. The date and time of October 20 at 5:00 p.m. was suggested for the special meeting. EID Shepherd said that staff would post the proper notification of the meeting. Councilmember Woodward referred to the new parking monitoring arrangement for the buildings, and asked what the companies who do this work typically charge for illegal parking. EID Shepherd said that, if the car is hooked up to be towed, the charge is $132.00. If it is pulled away, there are additional storage charges, which is $20+ per day. There are no charges to the housing authority for the services provided. Councilmember Woodward asked what approach is taken when mistakes are made. EID Shepherd said staff has raised the issue with 2 EHA BOC Regular Meeting 10-05-05 representatives of the company, and they have agreed to confer with EHA staff before they tow, especially in the initial phase of the relationship. Councilmember Woodward asked for more information on the energy audit. EID Shepherd stated that HUD requires energy audits for public housing every five years to assess any steps that conserve energy and/or reduce energy costs. Unfortunately, the EHA's most recent audit was conducted in 1995; thus, the agency is overdue for an audit. She said that the firm that conducted the last audit is still in business, and staff has contacted them to investigate the feasibility of updating the previous audit. All recommendations from the 1995 audit have been adopted and fulfilled. Staff expects to have the update completed by the end of October or the middle of November, which will allow for budgeting of any priority items that are recommended. Vice Chair Hara suggested that staff contact Meagan Edmonds, Executive Director of Energy Rated Homes of Colorado . He said that, at one time, the agency was developing a system for evaluating the energy efficiency of multi-family properties. EID Shepherd said staff would investigate their services and how they can be of assistance . B. Financial Reports Councilmember Woodward asked if, given the cost of the energy-efficient washers and dryer, there was some sort of payback to the agency. EID Shepherd said that it is her understanding that there will be a payback over the next five years. She said they have increased the charge to the residents and will realize an increase in income from usage. C. Program Reports Commissioner Bradshaw remarked that the continuing increase in lease up at the Normandy is encouraging. EID Shepherd said that there have been fewer residents moving out and several of those who have moved in the past year have gone on to homeownership. EID Shepherd stated that additional surveillance cameras would be installed at Orchard Place by mid-November, which is expected to assist residents in feeling more secure. She said that, in addition, a floor-monitoring process has been implemented at Simon Center, which consists of a floor monitor for each floor to keep a watchful eye on unusual circumstances that could be security-related. There was a brief discussion among board members regarding the feasibility of leasing more units to elderly residents in the high-rise buildings. VI. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution No. 12, Approving the 2006 Agency Plan AIM Hamit referred to the Rent Determination Response section of the plan, noting that the methodology used to calculate flat rent includes data from HUD, the 2004 ERA Rent Reasonableness study, and the Denver Metro Apartment Vacancy and Rent Study (second quarter, 2005). She also added that staff met with the Resident Advisory Board, which included representatives from each of the agency's housing programs. She said the comments 3 EHA BOC Regular Meeting 10-05-05 from the Board included affirmation of the housing authority's decision to lower the voucher program payment standard rather than terminate participants, and a request from the Simon Center representative for increased security measures. NM Hamit stated that the approved Plan is required to be submitted electronically to HUD no later than October 18, 2005 . She said that the agency is permitted to submit a streamlined plan due to its status as a high performer on PHAS and SEMAP scoring. MOTION COMMISSIONER BRADSHAW MOVED THAT RESOLUTION NO. 12, APPROVING THE 2006 AGENCY PLAN, BE APPROVED. COMMISSIONER ARTERBURN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Arterburn, Bradshaw, Carter, Hara None None Thompson The Vice Chair declared the motion carried. B. Resolution No. 13, Approving Amendment to 2005 Consolidated Budget F/S/M Sherman stated that the amendment is necessary to make year-end adjustments to accommodate changing circumstances in both revenues and expenses throughout the current year. MOTION COMMISSIONER ARTERBURN MOVED TO APPROVE RESOLUTION NO. 13, AMENDING THE 2005 CONSOLIDATED BUDGET. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Arterburn, Bradshaw, Carter, Hara None None Thompson The Vice Chair declared the motion carried. 4 EHA BOC Regul ar Meeting 10-05-05 C. Update on Pennsylvania RFP Assessment Vice Chair Hara encouraged the committee who interviews the development teams to ask them how they would integrate information from the housing authority 's existing projects in determining amenities for the Pennsylvania project. D. Marketing of Housing Authority Properties on Pennsylvania Street EID Shepherd reported that the real estate agents from Cornerstone Realty, who are currently marketing the property at 3531 South Pennsylvania, are interested in listing the properties at 3528 and 3532 South Pennsylvania as well, with the proviso that the properties be sold together. She referred the Board to a memorandum provided by Cornerstone with details of the suggested listing price. There was a general consensus among board members that staff would inform Cornerstone that the housing authority would like to emphasize to interested buyers the promotion of housing on these properties. MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE LISTING OF THE TWO PROPERTIES AT 3528 AND 3532 SOUTH PENNSYLVANIA STREET WITH CORNERSTONE REALTY WITH THE PROVISO THAT THEY BE SOLD TOGETHER AND THAT THE EMPHASIS ON HOUSING BE PROMOTED. COMMISSIONER ARTERBURN SECONDED THE MOTION. Ayes : Nays : Abstained: Absent: Arterburn, Bradshaw, Carter, Hara None None Thompson The Vice Chair declared the motion carried. VII. INFORMATION AGENDA EID Shepherd stated that the September 2005 issue of the INSITE newsletter, a publication of the housing authority's commercial and liability insurance carrier, includes a feature on the Englewood Housing Authority from a site visit earlier in the year. 5 EHA BOC Regular Meeting 10-05-05 VIII. GENERAL DISCUSSION A. Commissioner's Choice Nothing reported . B. Director's Choice EID Shepherd reported that the vacancy created by the resignation of the part-time accounting technician has been filled with a temporary employee, who is interested in moving to permanent employment. C. City Council Communication Councilmember Woodward said that in his campaigning efforts, he is getting very positive feedback from seniors on the proposed project on Pennsylvania Street. IX. ADJOURNMENT MOTION COMMISSIONER CARTER MOVED TO ADJOURN THE REGULAR MEETING OF.THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER 5, 2005 AT 5:45 P.M. COMMISSIONER ARTERBURN SECONDED THE MOTION. THE MOTION CARRIED. 6