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HomeMy WebLinkAbout2005-11-09 EHA MINUTES•• I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting November 9, 2005 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:45 p.m. on Wednesday, November 9, 2005, at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Chair, Shelley Thompson. II. ROLL CALL Members Present: Members Absent: Also Present: III. MINUTES Shelley Thompson, Chair Rodger Hara, Vice Chair Ernie Arterburn, Commissioner Beverly Bradshaw, Commissioner James Woodward, Ex Officio Charles Carter, Commissioner Dawn Shepherd, Executive Director Renee Tullius, Administrative Manager A. Regular Meeting held October 5, 2005. MOTION COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER 5, 2005 AS P~SENTED. COMMISSIONER WOODWARD SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bradshaw, Thompson, Hara, Arterburn None None Carter . ' EHA BOC Regular Meeting 11-09-05 The Chair declared the motion carried. B.Special Meeting Held October 20, 2005 Commissioner Arterburn noted he was not in attendance on October 20, 2005 and requested the Minutes be corrected. MOTION COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE SPECIAL MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER 20, 2005 AS CORRECTED. COMMISSIONER WOODWARD SECONDED THE MOTION. Ayes : Nays : Abstained: Absent: Bradshaw, Thompson, Hara, Arterburn None None Carter The Chair declared the motion carried. V. DIRECTOR'S REPORT A. Narrative E/d Shepherd reported on the crossing safety plan proposed by the Malley Center staff and the meeting regarding same attended by Englewood Housing Authority staff. Councilmember Woodward detailed the history of the site plans and the prospective of the City of Englewood followed by general discussion. The initial plan presented encroached significantly on the Simon Center property. However, the plan presented by the City offers an alternative that does not encroach on Simon Center, offers pedestrian protection and is a much less costly. The Service Coordinator was successful in obtaining winter coats for 18 residents. 2 EHA BOC Regular Meeting 11-09-05 B. Financial Reports Councilmember Woodward inquired as to the occupancy status of market rate apartments. EID Shepherd stated that many units had been leased in the Normandy. All but three apartments had been leased prior to three tenants giving notice. Those tenants were leaving for education or personal reasons but not due to dissatisfaction with the building. The duplex closest to Hampden was rented after being vacant 6-7 months . Commissioner Bradshaw suggested changing the terminology of profit/loss to income and expense. EID Shepherd stated there would be an attempt to alter the software. EID Shepherd reported $20,000.00 is owed Aurora Housing Authority due to ported vouchers over the years 2001 thru 2004. The $20,000 will be reimbursed from the investment account next month. Staff had anticipated using the reserve account however HUD's reserve accounts have been frozen. The reimbursement while not required by law is ethically correct and maintains a positive relationship with Aurora. Aurora has reciprocated by assisting with . Englewood's portability issues. They have absorbed a number of our portables to help us · · offset HAP expenses. Englewood Housing Authority has researched the possibility of being entitled to reimbursement from similar portability issues but discovered nothing. Chair Thompson noted the healthy position of the financials crediting the quick action of the staff. A brief discussion of the Section 8 Program staff took place in which the staff was characterized as top quality and terrific. C. Program Reports EID Shepherd reported on turnover at Simon Center and Orchard Place noting that both properties do have waiting lists and vacant units were being remodeled. Remodeling an apartment can be accomplished in 45 to 60 days per unit. Commissioner Bradshaw mentioned the kitchens on our recent tour had counter top eating space that was very attractive. E/D Shepherd advised we utilize that concept at the Normandy. EID Shepherd reported that the surveillance camera installation project at Orchard Place is close to completion. Staff is hopeful this project will alleviate some of the security/vandalism issues in the building. Commissioner Bradshaw inquired as to the occupancy percentage of 3 & ' • I EHA BOC Regul ar Meeting l l-09-05 seniors. Vice Chair Hara suggested contacting Steve Brill at Allied Jewish Housing, which maintains a facility with a large Russian population. Chair Thompson requested members consider alternate meeting times and be prepared to discuss acceptable alternatives at the December Board meeting. Commissioner Arterburn suggested an alternate board member be discussed at the December Board meeting. VI. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Update on Pennsylvania RFP Assessment EID Shepherd reported that Bob Simpson, City of Englewood, met with the Henry Burgwyn and the development team. The development team is extremely impressed with Englewood 's streamlined application process. Another meeting will be held the week of November 14th to be attended by the development team, ERA, and Elizabeth Bordon to discuss community space and parking issues. It is highly likely that the lot across the street will be utilized as parking. A more detailed development plan will be submitted to the City on November 23rd. The development team will meet with the City on November 29th_ The City will critique the plan and offer suggestions and modifications. There was a discussion of the suggestion that the Board submits a request to the City for . waiver of the building permit and tap fees. Commissioner Bradshaw indicated the tap foes were not likely to be waived. There was a brief discussion on the possibility of the EHA Board and staff making a presentation to City Council in the future. Burgwyn Company will hold a community meeting. Commissioner Thompson suggested the advisability of employing a tax credit attorney to represent the Englewood Housing Authority. HCD has the flexibility to provide reimbursement funds. Commissioner Hara suggested considering the following individuals when selecting a tax credit attorney : Jim Waganlander, Chris Gunlinkson, Paul Smith and Ellen O'Brian Kaufman. The Pennsylvania Street Market rental single family and duplex unit Normandy 's balloon note comes due in December. EID Shepherd stated that the note would be refinanced at 5 1/2%. MOTION COMMISSIONER HARA MOVED THAT JAMES WAGENLAND BE EMPLOYED TO REPRESENT THE HOUSING AUTHORITY. COMMISSIONER ARTERBURN SECONDED THE MOTION. Ayes: Nays: Thompson, Arterburn, Bradshaw, Hara None 4 ; , EHA BOC Regular Meeting 11-09-05 Abstained: Absent: None Carter The Chair declared the motion carried. VII. INFORMATION AGENDA Chair Thompson noted the receipt by ERA of the Low Loss Ratio Award by the Housing Authority Insurance Group and the success of the SEMAP Quality Control Review. EID Shepherd stated that the award did not lower the amount of the premiums but that the coverage was very complete and a good value. VIII. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bradshaw suggested approaching furniture stores to "adopt " the Community rooms and supply furnishings. That will be pursued after the Christmas season. Commissioner Arterburn suggested an Executive Session should be held in December for the Executive Director's Review . Chair Thompson will email each board member the review document. Commissioner Hara indicated that Joyce Alms-Ramsford, Rocky Mountain HDC, had inquired as to the possibility of partnering with ERA for the purpose of tax relief on their proposed acquisition of Layton Gardens Apartments . Commissioner Bradshaw and Councilmember Woodward suggested this should not be pursued as ERA may be seeking its' own waivers for the Pennsylvania Project. B. Director's Choice Nothing reported. 5 -' I !. I EHA BOC Regular Meeting I l-09-05 C. City Council Communication A round of applause by all present followed the announcement that Councilrnember Woodward was elected as At Large Council Representative , sworn in November ih and was also elected as Mayor Pro Tern . IX. ADJOURNMENT MOTION COMMISSIONER THOMPSON MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD NOVEMBER 9, 2005 AT 5:45 P.M. COMMISSIONER ARTERBURN SECONDED THE MOTION. THE MOTION CARRIED. 6