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HomeMy WebLinkAbout2006-01-04 EHA MINUTESI. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting January 4, 2006 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:30 p.m . on Wednesday, January 4, 2006, at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Chair, Shelley Thompson. II. ROLL CALL Members Present: Members Absent: Also Present: III. MINUTES Shelley Thompson, Chair Rodger Hara, Vice Chair Ernie Arterburn, Commissioner Beverly Bradshaw, Commissioner Charles Carter, Commissioner James Woodward, Ex Officio None Dawn Shepherd, Executive Director Geula Sherman, Financial Services Manager Renee Tullius, Administrative Manager A. Regular Meeting held December 7, 2005. MOTION COMMISSIONER HARA MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 7, 2005 AS PRESENTED. COMMISSIONER ARTEBURN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bradshaw, Thompson, Hara, Arterburn, Carter None None None The Chair declared the motion carried. , EHA BOC Regular Meeting 01-04-2006 IV. DIRECTOR'S REPORT A. Narrative Public Housing Duplexes Regarding the Christmas gifts for the children of the families in the public housing duplexes, Commissioner Woodward Clarified that Nancy Peterson was responsible. High Rise Buildings Regarding the minor accident at the Simon Center with the maintenance pick up truck on December 19th, EID Shepherd clarified that a ticket was not issued as it occurred on private property. Off Site Properties Regarding the offsite properties, the demolition of 3582 South Pennsylvania and 2184 West Warren will result in a small change in the insurance premium. The exact amount is not yet known. Pennsylvania Street Development Update Regarding the Pennsylvania St project: EHA reviewed the management agreement with Eaton. Eaton attended the development meeting held January 3rd. The major change planned is the replacement of individual hot water heaters with a main boiler for domestic hot water supply. This frees up enough cumulative space to allow for community sitting areas on each floor with the exception of the second floor. Residents will pay cable and phone but not gas. Including electricity in the rent is under consideration. Commissioner Hara explained that the issue must be decided, as it must be reflected in the tax credit application. Commissioner Hara requested that Otis Odell hold a focus group of Willow Glenn residents to discover what design elements they would change if possible. Commissioner Bradshaw suggested that the second floor units could be smaller to provide for a sitting area. Commissioner Hara noted that CHAFA's set rents are based on bedrooms not size therefore revenue will not be increase if costs increase. A discussion of the development schedule created by Odell Architects followed. EID Shepherd noted that the first of the two options presented reflected the focus required by the PUD process and CHAFA's requirements. It is important to receive approval of the CHAF A application prior to investing major amount of time and funds into Design Development and Construction Documents. Commissioner Thompson observed that option one may be more expensive but is more practical. Commissioner Thompson noted the upward trend of concrete prices and Commissioner Hara noted the upward trend of interest rates. All agreed that option one is more acceptable and that the option one schedule would be followed. Under option one construction would begin March of 2007. Construction is expected to take 12 months. The first reading before the City Council is expected to take place in June 2006. CHAF A will approve the tax credit application if the City has approved the plan but the required waiting period has not expired. 2 EHA BOC Regular Meeting 01-04-2006 Commissioner Bradshaw requested the finished project closely resemble the drawings presented. Computer Upgrade EID Shepherd reported that Dell shipped the computers to be installed in the upgrade project to the wrong address. They should be located and installation completed within two weeks. HAPPY software and the ADP payroll software are incompatible with Apple computers . Commissioner Thompson expressed appreciation for staffs contact with the Jared Polis Foundation. Section 8 Voucher Program EID Shepherd reported on the major problems being experienced in PIC transmissions caused by the transmission of data from multiple housing authorities. A discussion of PIC and HAPPY issues and transmission difficulties followed. B. Financial Reports Commissioner Thompson noted that the financial reports met expectations. FS/M Sherman discussed the Public Housing Operating Subsidy calculation noting that HUD no longer allows end of year utility adjustments despite rising costs. HUD allowed an adjustment factor of 3% in the Operating Subsidy calculation resulting in a decrease of several thousand dollars. FS/M Sherman expects HUD will approve the 2006 subsidy of $129,333.00 in full. C. Program Reports Two residents moved from the Normandy into subsidized units in public housing Seven of the units at the Normandy are leased to Section 8 tenants. A discussion of waiting lists and landlords followed. EHA maintains a long waiting list for Public Housing. The Section 8 waiting list is closed. The roster of participating landlords changes constantly. Tenants are moving to smaller, less expensive units in response to the reduced payment standard caused by reduced federal subsidy. Approximately 15 to 20 landlords reduced rents an average of $20.00 per month when the rent subsidy was reduced. VI. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution No 1 Approving Operating Subsidy for Fiscal Year 2006 3 , EHA BOC Regular Meeting 01-04-2006 MOTION COMMISSIONER HARA MOVED THAT THE OPERATING SUBSIDY FOR FISCAL YEAR 2006 BE APPROVED. COMMISSIONER BRADSHAW SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Arterburn, Bradshaw, Hara, Carter None None None The Chair declared the motion carried. VII. INFORMATION AGENDA The sale of the property at 3531 S Pennsylvania St is scheduled to occur on Friday January 6th. The sale price is approximately $144,000.00. The property was purchased three years ago for approximately $140,000. 00. The amount of the loss is approximately four to five thousand dollars. EHA will bring no more than $9,000.00 to the closing. An amount in excess of $9,000.00 requires consultation with Commissioner Thompson. MOTION COMMISSIONER BRADSHAW MOVED TO AUTHORIZE NO MORE THAN $9,000.00 BE PAID BY EHA AT THE CLOSING OF THE SALE OF THE PROPERTY LOCATED AT 3531 SOUTH PENNSYLVANIA STREET. COMMISSIONER ARTEBURN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Arterburn, Bradshaw, Hara, Carter None None None The Chair declared the motion carried. 4 EHA BOC Regular Meeting 01-04-2006 Demolition of the property at 3532 South Pennsylvania was completed with no other property damage, or complaints from neighbors. The street was blocked for less than two hours. VIII. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bradshaw's brother, Kevin Bradshaw, is a freelance, award winning graphic artist He may be available to assist with new brochures for Simon Center and Orchard Place. Commissioner Thompson stated that was acceptable, as he would participate in the competitive bidding }'rocess. Commissioner Bradshaw suggested he might donate his design services. EID Shepherd will investigate. Commissioner Thompson reminded members of the revised meeting date schedule. The next meeting will be held February 28, 2006 at 4:30 PM. The board will not meet in March. The April and May meetings will be held the fourth Tuesday of the month. The schedule will be reconsidered at the May meeting. B. Director's Choice Nothing was reported. C. City Council Communication Commissioner Woodward reported that the site at University and Hampden was sold and the name changed to Kent Estates. No activity is expected until the fall. IX. ADJOURNMENT MOTION COMMISSIONER BRADSHAW MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 4, 2006 AT 5:45 P.M. COMMISSIONER CARTER SECONDED THE MOTION. THE MOTION CARRIED. 5 EHA BOC Regular Meeting 01-04-2006 X. EXECUTIVE SESSION Dawn Shepherd, Exec tive Director The Board went into Executive Session at 5 :45 PM and adjourned at 6:00 PM. 6