Loading...
HomeMy WebLinkAbout2006-02-28 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting February 28, 2006 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:30 p.m. on Tuesday, February 28, 2006, at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Chair, Shelley Thompson. II. ROLL CALL Members Present: Members Absent: Also Present: Shelley Thompson, Chair Ernie Arterburn, Commissioner Charles Carter, Commissioner James Woodward, Ex Officio C.J. Cullinan, Alternate Rodger Hara, Vice Chair Beverly Bradshaw, Commissioner Dawn Shepherd, Executive Director Geula Sherman, Financial Services Manager Renee Tullius, Administrative Manager Chair Thompson welcomed Alternate Member Cullinan to the Board. Introductions were made between Alternate Member Cullinan, the Commissioners and the staff. III. MINUTES A. Regular Meeting held January 4, 2006. MOTION COMMISSIONER ARTERBURN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 4, 2006 AS PRESENTED. COMMISSIONER THOMPSON SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Arterburn, Carter None None Bradshaw, Hara • • • EHA BOC Regular Meeting 02-28-2006 The Chair declared -the motion carried. Chair Thompson the noted board members required to approve the Minutes of the Special Meeting held February 16, 2006 were not present. Those minutes will be held for approval at the Regular Meeting to be held April 5, 2006. IV. DIRECTOR'S REPORT A. Narrative High Rise Buildings Commissioner Woodward clarified that the HUD 504 compliance review questionnaire was slanted, not the answers. EID Shepherd reported that HUD staff wrote the questions and that all EHA staff felt the questions were intended to elicit negative responses . The HUD interviewer chose persons who had asked for accommodations, not necessarily wheel chair bound residents. Chair Thompson congratulated EHA staff on the award of the community block grant funds . Site Properties The property on West Warren is listed at $99,000. EID Shepherd noted some interest in all properties currently for sale including interest in the property on Galapago which is not currently listed for sale. After discussion, all agreed not to put that property on the market due to its future development value. Pennsylvania Street Development Update EID Shepherd presented the most recent drawing prepared by the Odell Architects . Trica Langdon, COE, has worked well with Odell Architects preparing the PUD application. At a meeting with the developer, Henry Burgwyn, and the architects, PUD language was reviewed and several design modifications were introduced : a roof-top covered patio, additional unit balconies and a slanted roof. Commissioner Carter clarified the number of units remains at 62 . Council Member Woodward asked if the southern fence would be higher than 6 ft to abate the street noise noting that the issue would have to be addressed in the PUD application . A definitive landscape design is in process. The PUD application will be filed with the City on March 8th , will go to Committee on the 14th and then to the Planning Commission . The timeline has not changed. Council Member Woodward and EID Shepherd have been working with City and development team personnel to ensure a smooth process. There was general discussion on the importance of the visual design element. Chair Thompson noted the likelihood of ongoing design modification and the need for the Board to confer should the number of units change. A slanted roof des ign will not increase the project cost. 2 • • • EHA BOC Regular Meeting 02-28-2006 Section 8 Voucher Program B. Financial Reports FS/M Sherman discussed the 2005 EOY and January 06 reports. Actual revenue and expenses amounts are close to budgeted amounts. Several programs showed a profit. Deficits in December were due to completing projects before year end, earlier than anticipated. Public Housing spent more CFP funds than budgeted due to completing more improvements and repairs than budgeted. HUD imposed significant cuts to Section 8 after the beginning of 2005 and the formulation and approval ofEHA's budget. EHA utilized attrition to avoid cutting participants. EHA staff was able to utilize HAPS at 100 % although it was very close. Chair Thompson congratulated the Section 8 staff. The 2006 budget figures will be included in next month's reports. At this point, EHA is not over budget in any category. C. Program Reports Councilmember Woodward questioned remodeling the remaining units at the Normandy given the lost revenue realized with a vacant unit. EID Shepherd reported that subcontractors were used for most of the rehab work and the work progressed quickly. 50% of units have been remodeled. Units are not vacant because of delays in remodeling; vacancies are market driven . FS/M Sherman noted that the Voucher program was below budget in January and February due to the timing and handling of 2005 HUD cuts but will normalize in future months : EID Shepherd relayed HUD's notification of a 1 % cut. VI. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution No 4, Series 2006 Approving Submission of HUD Form 52648 SEMAP Management Assessment Certification for Fiscal Year 2005 EHA exceeded the 95% PIC reporting requirement; Sheridan was lower than 95%. Staff did not feel that result was accurate. Suzanne Link, the consultant who retired from HUD, believes the outcome was a result of old data in HUD system and drafted a letter of explanation to HUD. MOTION COMMISSIONER ARTERBURN MOVED THAT THE SUBMISSION OF HUD FROM 52648 SEMAP MANAGEMENT ASSESSMENT CERTIFICATION FOR 3 • • • EHA BOC Regular Meeting 02-28-2006 FISCAL YEAR 2005 BE APPROVED. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Arterburn, Carter None None Hara, Bradshaw The Chair declared the motion carried. B. Resolution #5, Series 2006 approving HCDC Donation to Management Account FS/M Sherman gave a brief history of the events causing the Management Fund's negative balance. The HCDC fund will retain an adequate balance after the donation. This will not be reflected as a new expense but a transfer of funds. MOTION COMMISSIONER ARTERBURN MOVED THAT THE DONATION OF THE HCDC FUNDS TO THE MANAGEMENT ACCOUNT BE APPROVED. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Arterburn, Carter None None Hara, Bradshaw The Chair declared the motion carried. VII. INFORMATION AGENDA A general discussion of real estate in Englewood and the future of development in Englewood took place. EHA opened a new bank account to pay for preliminary development fees associated with the proposed senior housing development. New signature cards were signed as required . 4 • • • EHA BOC Regular Meeting 02-28-2006 MOTION COMMISSIONER CARTER MOVED TO ESTABLISH A NEW BANK ACCOUNT. ALL BOARD MEMBERS WOULD ACT AS SIGNATORIES. THE NEWLY OPENED ACCOUNT WOULD BE USED FOR PAYMENTS OF THE PRELIMANARY DEVELOPMENTS COSTS ON THE PENNSYLVANIA STREET PROJECT. COMMISSIONER ARTERBURN SECONDED THE MOTION. Ayes: Nays: Thompson, Arterburn, Carter None Abstained: None Absent: Hara, Bradshaw The Chair declared the motion carried. Councilmember Woodward relayed a brief history of the previous proposals regarding the Malley Center crosswalk across Lincoln. The Trust Board and the City have proposed a plan for traffic calming which includes flashing lights at a total cost of $24,000. The Trust Board has promised $11,000 and is asking the City to donate the flashing lights. The Trust Board is asking EHA to contribute several landscaped areas of flowers and small bushes to be maintained by Parks and Recreation. There is no current estimate of the donation required for landscaping, perhaps several hundred dollars. EHA would make a not-to-exceed proposal. Parks and Recreation could dig out the existing shrubs and could recommend the plants to be used. EHA's participation would continue their good working relationship with City. A formal motion will be presented at the next board meeting. VIII. GENERAL DISCUSSION A. Commissioner's Choice Alternate Member Cullinan expressed commendation for Englewood's' many curb cuts. They allow sidewalk access to the disabled population improving their quality of life. Commissioner Carter expressed appreciation of the new combination ceiling light/fans being installed at Orchard Place. They provide additional, much appreciated, lighting as well as making the apartments more comfortable. Commissioner Carter reported that the Orchard Place residents are thrilled with the new cabinets, flooring, lighting and paint being installed in the units. Commissioner Arterburn discussed the community meeting held regarding the Pennsylvania Street Project. He was concerned that only two citizens attended. EID 5 • • • EHA BOC Regular Meeting 02-28-2006 Shepherd assured him the attendance was typical for community meetings. The two community attendees were immediate neighbors of the development. B. Director's Choice EID Shepherd presented drafts of the brochures designed by Kevin Bradshaw. The brochures will consist of inserts for the properties enclosed in the folded brochure. The inserts can be utilized separately and can be changed as necessary. Colors and paper were discussed. EHA clients are more comfortable with physical handouts than information on a website. Floor plans and dimensions are always requested. Alternate Member Cullinan remarked that the butterfly is also symbol of the Monarch Society, a crematorium. Chair Thompson requested utilizing a different symbol. Chair Thompson expressed admiration for the design noting that the shell will be timeless but the inserts can be easily changed allowing flexibility and affordability. EHA's phone number will be included on the final product. Chair Thompson expressed appreciation to Kevin Bradshaw for donating his time. C. City Council Communication Commissioner Woodward attended the City of Englewood's economic development retreat where 13 properties were discussed. The proposed Penn St development was one of the properties. IX. ADJOURNMENT 6 • • • EHA BOC Regular Meeting 02-28-2006 MOTION COMMISSIONER ARTERBURN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 28, 2006 AT 6:30 P.M. COMMISSIONER CARTER SECONDED THE MOTION. THE MOTION CARRIED. ~Ex~ 7