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HomeMy WebLinkAbout2006-04-05 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting April 5, 2006 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4 :30 p.m. on Wednesday, April 5, 2006, at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Chair, Shelley Thompson. II. ROLL CALL Members Present: Members Absent: Also Present: III. MINUTES Shelley Thompson, Chair Rodger Hara, Vice Chair Beverly Bradshaw, Commissioner Charles Carter, Commissioner Ernie Arterburn, Commissioner James Woodward, Ex Officio CJ. Cullinan, Alternate Dawn Shepherd, Executive Director Geula Sherman, Financial Services Manager Renee Tullius, Administrative Manager A. Regular Meeting held February 28, 2006. Commissi_oner Hara requested spelling corrections to the Minutes of the Regular Meeting held February 28, 2006. MOTION COMMISSIONER ARTERBURN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 28, 2006 AS CORRECTED. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Thompson, Arterburn, Carter, Bradshaw, Hara None None • • • EHA BOC Regular Meeting 04-5-2006 The Chair declared the motion carried. B. Annual Meeting held February 28, 2006 Commissioner Hara requested spelling corrections to the Minutes of the Annual Meeting held February 28, 2006. MOTION COMMISSIONER ARTERBURN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE ANNUAL MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 28, 2006 AS CORRECTED. COMMISSIONER CARTER SECONDED THE MOTION. Ayes : Nays: Abstained: Thompson, Arterburn, Carter, Bradshaw, Hara None None The Chair declared the motion carried . C. Special Meeting held February 16, 2006 Vice Chair Hara noted, he is required to approve the Minutes of the Special Meeting held February 16, 2006 . MOTION COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE SPECIAL MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 16, 2006 AS CORRECTED. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Arterburn, Carter, Bradshaw, Hara None Thompson IV. DIRECTOR'S REPORT A. Narrative 2 • • • EHA BOC Regular Meeting 04-5-2006 Pennsylvania Street Development Update Dawn Shepherd updated the board members regarding the proposed senior housing development on South Pennsylvania Street. Chair Thompson is a scheduled visitor at the City Council meeting on April 17, 2006 at 7:30 p.m to request a waiver of fees for the Penn St Development. Commissioner Hara and Dawn Shepherd will also be present. The PUD for the proposed development on South Pennsylvania Street will go before the Planning Commission at 7:00 p.m. on April 18, 2006. Commissioner Bradshaw, Commissioner Arterburn, and Dawn Shepherd will attend as well as Odell Architects and Henry Burgwyn, developer. EHA posted three signs giving public notice of the PUD as required on April 3, 2006. Councilmember Woodward discussed the Willow Glenn focus group results. The units at Willow Glenn are approximately 450 to 470 square feet in size. The units in the proposed development are approximately 600 square feet. There was a general discussion of the little- used internet cafe and library at Willow Glen. The consensus was the future senior is more likely to be internet-savvy and use an internet cafe to a greater degree than those at Willow Glenn. Commissioner Bradshaw suggested that as the library at Willow Glenn is rarely used and the Malley Center library is rarely used, the library space in the proposed development might have a better use. Commissioner Hara and Dawn Shepherd proposed an additional all- purpose room with a community bookshelf. Dawn Shepherd will attend a meeting with Shaw Construction on April 4, 2006 for the initial construction consultation . High Rise Buildings (Orchard Place and Simon Center) Regarding the 504 compliance review of the Simon Center, Commissioner Bradshaw supports arranging for translations. Chair Thompson expressed appreciation to Kevin Bradshaw for the design of the new brochure. EHA staff submitted the first draft of the text to Mr. Bradshaw. Changes to the design include deleting the butterfly and substituting the color blue for green in order to coordinate with the EHA logo. An alternate design element for the butterfly is inadvisable in Mr. Bradshaw's opinion. A draft brochure is staffs goal for the board meeting scheduled for May 3, 2006. Commissioner Hara recommended a gesture of appreciation to Mr. Bradshaw. Commissioner Carter questioned the exclusive use of the Malley Center's new handicapped equipped van. The length of the trip, and therefore the fee for the driver, determines the cost of the trip to the residents. Commissioner Carter suggested explaining the new van and charges carefully at the Roundtable Meeting held in the buildings to avoid confusion . Section 8 Voucher Program 3 • • • EHA BOC Regular Meeting 04-5-2006 Chair Thompson thanked Geula Sherman and Cindy Spurgeon for their efforts making direct deposit to Section 8 landlords possible. A brief discussion of the Section 8 Newsletter followed. Dawn Shepherd pointed out that it included a mailing for Englewood Parks and Recreation. Commissioner Bradshaw inquired to the status of Simon Seez, the Simon Center newsletter. EHA staff is trying to change the tone of that newsletter. Chair Thompson stated her excitement and appreciation on receiving the Family Self- Sufficiency Quarterly Report. Public Housing Duplexes EHA staff is trying to lease the vacant 4-bedroom duplex to a working family in accordance with our preferences. B. Financial Reports Housing and Community Development (HCD) Chair Thompson commented on the bridge loan expenditures for the development costs on the Pennsylvania Street tax credit project. Dawn Shepherd stated the process is moving ahead smoothly. Office Building Unit #204 remains vacant awaiting the recommendations of the space study in progress. EHA hired an engineer, Michael H. Davidson, P.E., of The RMH Group, Inc to analyze the heating and cooling system. He confirmed the approximate cost of $120,000 to replace the system and reconfigure the ductwork. EiIA will obtain bids on the equipment to collaborate the costs estimated. The equipment in place is original to the building. A brief conversation regarding the possible market for the office building and praise of its location adjacent to the Orchard Place and Simon Center followed. Commissioner Hara and Commissioner Woodward discussed the marketing of the vacant unit. Commissioner Woodward suggested the internet site www .Englewoodsites.com be investigated as a marketing tool. Properties for sale or lease are listed on that website at no charge to the owner. Darren Hollingsworth, City of Englewood Community Development, is the contact person. Otis Odell of Odell Architects is conducting the space study of the office building. Mr. Odell may suggest Unit #204 for staff offices. Commissioners and staff agreed on the preference for staff remaining on a single level based on safety, cultural considerations, increased cost, and accessibility. Dawn Shepherd believes the first level of the building contains adequate space if utilized properly. Mr. Odell will interview EHA staff on April 11, 2006 and attend a staff 4 • • • EHA BOC Regular Meeting 04-5-2006 meeting. Commissioner Woodward proposed an internal stairway. Commissioner Bradshaw suggested investigating the market value of the office building. Manaeement Fund Commissioner Bradshaw commented the closing costs of $8,213.41 seemed high. Dawn Shepherd explained EHA paid the closing costs for the buyer as an incentive and detailed the items. General Commissioner Thompson inquired into the lower-than-expected funds expended. Geula Sherman explained it was due to the timing of the recording of the expenses. C. Program Reports Commissioner Bradshaw commented on the average tum time for the units. Dawn Shepherd explained it was due to the units being remodeled. V. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. EHA Participation in the Malley Center Crosswalk Project by Donation of Landscape Councilmember Woodward consulted with Joe Sack and Dave Lee of the City of Englewood on the cost oflandscaping the comer across Lincoln Street from the Malley Center adjacent to the parking lot shared by Simon Center and the Malley Center. The cost oflandscaping is $1,000.00 if the City provided the labor. City staff estimates the cost at $3,000 .00 to $4,000.00 if a private contractor is used . The crosswalk plan may change with reconsideration of costs. Councilmember Woodward and the Commissioners agreed that Councilmember Woodward would make a not-to-exceed proposal of $500 to the City. MOTION COMMISSIONER BRADSHAW MOVED THAT COUNCILMEMBER WOODWARD BE AUTHORIZED TO OFFER THAT EHA DONATE FUNDS FOR LANDSCAPING NOT TO EXCEED THE AMOUNT OF $500 TO THE CITY OF ENGLEWOOD FOR THE MALLEY CENTER CROSSWALK PROJECT. COMMISSIONER ARTERBURN SECONDED THE MOTION. Ayes: Nays: Abstained : Thompson, Arterburn, Carter, Hara, Bradshaw None None 5 • • • EHA BOC Regular Meeting 04-5-2006 B. Resolution No. 6, Series 2006 Approving the Donation of $8,213.41 from HCD Fund To Management Fund for Closing Cost on Sale of Property Located At 3531 South Pennsylvania MOTION COMMISSIONER HARA MOVED THAT RESOLUTION No. 6, SERIES 2006 APPROVING THE DONATION OF $8,213.41 FROM HCD FUND TO MANAGEMENT FUND FOR CLOSING COST ON THE SALE OF THE PROPERTY LOCATED AT 3531 SOUTH PENNSYLVANIA STREET BE APPROVED. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Thompson, Arterburn, Carter, Hara, Bradshaw None Abstained: None VI. INFORMATION AGENDA Dawn Shepherd reported there was some interest in the house for sale on Pennsylvania St. and the vacant lot but neither potential buyer made an offer. There were no offers on the Warren St. site. ERA owns a vacant lot on Grant Street. The vacant lot is not for sale; however, the occupant of the house next door inquired as to EHA's interest in selling the lot to him. ERA previously promised this lot to the City of Englewood for use in construction of an ACTS house. Commissioners Bradshaw and Councilmember Woodward suggest asking him for a purchase proposal that details his price, his need of the property and an explanation of his planned use of the property. Recent photographs suggest he parks on the lot. A garage sits on the rear of the property. VIII. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Arterburn inquired as to a timeline of project milestones. Henry Burgwyn will provide a timeline after the PUD approval process is complete. B. Director's Choice No items were discussed. 6 • • • EHA BOC Regular Meeting 04-5-2006 C. City Council Communication Commissioner Woodward attended the National League of Cities meeting in Washington, D .C. The major item discussed was the Community Development Block Grants. The focus was lobbying to save those grants. IX. ADJOURNMENT MOTION COMMISSIONER ARTERBURN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 5, 2006 AT 6:00 P.M. THE MOTION CARRIED . shelieyTh pson, Chair 7