Loading...
HomeMy WebLinkAbout2006-07-05 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting July 5, 2006 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:30 p.m. on Wednesday, July 5, 2006, at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Chair, Shelley Thompson. II. PRESENTATION OF FAMILY SELF-SUFFICIENCY COMPLETION CERTIFICATE Marty Mossman introduced Tracy Williams and the members of the United way Ad Hoc Committee to the Board. Board members and staff introduced themselves. Dawn Shepherd presented a Certificate of Completion to Tracy Williams. All present congratulated her on the purchase of her new home. Chair Thompson congratulated Commissioner Arterburn on his appointment to the five year term of Commissioner. III. ROLL CALL Members Present: Members Absent: Also Present: Shelley Thompson, Chair Rodger Hara, Vice Chair Beverly Bradshaw, Commissioner Charles Carter, Commissioner Ernie Arterburn, Commissioner James Woodward, Ex Officio C .J. Cullinan, Alternate None Dawn Shepherd, Executive Director Geula Sherman, Financial Services Manager Renee Tullius, Administrative Manager Dean Rohr, Operations Manager Tracey Williams and children, FSS graduate Tori Meyers, United Way Ad Hoc Committee Barclay Jones, United Way Ad Hoc Committee Dale Menglin, United Way Ad Hoc Committee Marty Mossman, FSS Coordinator • • • EHA BOC Regular Meeting 06-7-2006 VI. MINUTES A. Regular Meeting held June 7, 2006. MOTION COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JUNE 7, 2006. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Carter, Bradshaw None Hara, Arterburn None The Chair declared the motion carried . V. DIRECTOR'S REPORT A. Narrative Commissioner Bradshaw suggested checking with Lowe's for window coverings. Dawn Shepherd reported that bottled water sales to Section 8 applicants were not as high as anticipated; the number of Section 8 applicants was lower than anticipated. Commissioner Thompson requested Dawn Shepherd summarize current information re: Colorado Cross Disability vs. Littleton Housing Authority and Englewood Housing Authority. EHA has not been served. The plaintiff discussed waiver of service with Lee Applegate, attorney. No decision on that had been reached or agreed upon. No staff or board member was named as a defendant in the complaint. Lee Applegate will be present at the next board meeting . Legal costs are covered by insurance; the insurance company has been notified . 2 • • • EHA BOC Regular Meeting 06-7-2006 B. Financial Reports There were no questions or discussion. C. Program Reports There were no other questions or discussion. VI. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Approval oflncrease of Payment Standard to 100% of FMR MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE RESOLUTION 9 INCREASING THE PAYMENT STANDARD TO 100% OF FMR. COMMISSIONER HARA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Carter, Bradshaw, Hara, Arterburn None None None B. Resolution to Approve the Amendment of the Section 8 Administrative Plan Dawn Shepherd summarized the HUD regulations requiring this amendment. On December 30, 2005, HUD published a final rule (FR-5036-01), entitled, "Eligibility of Students for Assisted Housing under Section 8 of the U.S. Housing Act of 1937, implementing section 327 of the Appropriations Act of Fiscal Year (FY) 2006. The final rule became effective January 30, 2006. In brief, the law and the rule require that if a student is enrolled at an institution of higher education and is: under the age of 24, not a veteran, unmarried and does not have a dependent child, he/she is individually ineligible for section 8 assistance. Additionally if the student's parents are individually or jointly, ineligible for assistance, no section 8 assistance can be provided to the student. Student applications are extremely rare in our client population; however, review of this final rule and the supplemental guidance published by HUD, requires the revision of Section 3.2 Eligibility Criteria of the Section 8 Administrative Plan to add to Section 3.2 Eligibility Criteria, Subsection B, Student Eligibility: A family consisting of a full-time or part-time student enrolled at an institution of higher education must be married, over the age of 24, a veteran, and have dependent children to be considered eligible. Both the student and the parents (individually or jointly) must meet the income criteria for the student to be 3 • • • EHA BOC Regular Meeting 06-7-2006 considered eligible. Both the student's income and the parent's income must be separately assessed for income eligibility. If the student is independent from his/her parents, the parent's income is not used to determine eligibility. Financial assistance in excess of tuition will be included in annual income when determining the student's eligibility (unless the student is over 23 with dependent children) and for rent calculation purposes. MOTION COMMISSIONER HARA MOVED THAT RESOLUTION NO. 8 AMENDING THE SECTION 8 ADMINISTRATIVE PLAN BE APPROVED. COMMISSIONER ARTERBURN SECONDED THE MOTION. Ayes : Nays: Abstained: Absent: Thompson, Carter, Bradshaw, Hara, Arterburn None None None VII. INFORMATION AGENDA A. Summary of Responses to Heating and Air-conditioning RFP Dean Rohr presented a summary of the proposals received for the HVAC replacement. HVACRl, Major Heating and Air and Denver Boiler submitted proposals. HV ACR 1 was the lowest price and best value, proposing a return air system. The replacement unit will be available in 6 weeks with one additional week for transit. HV ACRI will replace all ductwork. Their bid is turnkey and does include electrical work. General discussion ofHVAC took place . Commissioner Hara verified that the weight restrictions were met. Councilmember Woodward and Commissioner Hara suggested requiring the contractor to get a performance bond for the entire amount of the contract, the cost to be borne by EHA. Dean Rohr believes this is the best value. HVACRl was awarded the contract. MOTION COMMISSIONER HARA MOVED THAT HV ACRI BID BE APPROVED SUBJECT TO HVCRl OBTAINING A PERFORMANCE BOND IN AN AMOUNT AGREEABLE TO EHA NOT TO EXCEED 10% OF THE AMOUNT OF THE CONTRACT. COMMISSIONER ARTERBURN SECONDED THE MOTION. Ayes: Thompson, Carter, Bradshaw, Hara, Arterburn 4 • • • EHA BOC Regular Meeting 06-7-2006 Nays: Abstained: Absent: None None None Commissioner Bradshaw requested bids on insulation be obtained. B. Change in Rent Collection Procedure Geula Sherman reported that rents would no longer be placed in the building rent drop boxes. Residents may mail their rent, utilize direct deposit, use the rent drop box at the office or give the rent to the receptionist.. Notices were posted and the change in rent drop procedure was a topic at roundtable meetings. Residents were surveyed; 70% of respondents were amenable to the change. VIII. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bradshaw inquired into the number ofEHA Section 8 voucher holders in the apartments at Broadway and Belleview. Geula replied there are several but not a large number. Commissioner Hara related he attended the NAHRO Mountain Plains regional conference in Spearfish where he received updates on upcoming changes in policy and obtained a code of ethics for commissioners. He will attend the NAHRO conference in Denver in July. The outlook for public housing survival due to funding cuts discussed at the conference was serious. Commissioner Arterburn thanked Chair Thompson and Dawn Shepherd for the letter in support of his application sent to the City Council. Alternate member Cullinan suggested open board meetings held at the buildings and also reusing packet envelopes. Commissioner Bradshaw inquired into the proposal to lease the garage on Grant Street. General discussion of incentives, terms, insurance, deposit, rent, and costs followed. B. Director's Choice Dawn Shepherd asked the Board for their input into choosing the name of the new senior building. Alternate member Cullinan suggested Pennsylvania Heights or Englewood 5 • • • EHA BOC Regular Meeting 06-7-2006 Heights. The Tuileries was suggested. An email vote by the Commissioners will be taken. C. City Council Communication Council member Woodward discussed funding decreases noted at the national cities conference specifically cuts in Community Development Block Grants. He also noted foreclosures in Englewood have increased. The possibility ofEHA maintenance contracting with COE Community Development to clean up foreclosed properties was mentioned. Commissioner Bradshaw requested that City Council replace Nancy Peterson who retired in early July. IX. ADJOURNMENT Chair Thompson adjourned the meeting at 6:45 into Executive Session (legal issue). k Shel ey Th son, Chair Englewood Housing Authority Board of Commissioners 6 Dawn Shepherd, E cutive Director Englewood Housing Authority Board of Commissioners