HomeMy WebLinkAbout2006-08-02 EHA MINUTES\.
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I. CALL TO ORDER
ENGLEWOOD HOUSING AUTHORITY
BOARD OF COMMISSIONERS
Regular Meeting
August 2, 2006
The Regular Meeting of the Englewood Housing Authority Board of Commissioners was
called to order at 4:30 p.m. on Wednesday, August 2, 2006, at 3460 South Sherman Street,
Suite 203, Englewood, Colorado, 80113, by Chair, Shelley Thompson.
II. ROLL CALL
Members Present:
Members Absent:
Also Present:
Shelley Thompson, Chair
Beverly Bradshaw, Commissioner
Charles Carter, Commissioner
Ernie Arterburn, Commissioner
James Woodward, Ex Officio
CJ. Cullinan, Alternate
Rodger Hara, Vice Chair
Dawn Shepherd, Executive Director
Geula Sherman, Financial Services Manager
Renee Tullius, Administrative Manager
Lee Applegate, General Counsel
III. EXECUTIVE SESSION
MOTION
COMMISSIONER BRADSHAW MOVED TO ADJOURN INTO EXECUTIVE
SESSION. COMMISSIONER ARTERBURN SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Thompson, Carter, Bradshaw, Arterburn
None
None
Hara
The Chair declared the motion carried .
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EHA BOC Regular Meeting
08-2-2006
The Board and Lee Applegate discussed a legal matter.
MOTION
COMMISSIONER BRADSHAW MOVED TO ADJOURN OUT OF EXECUTIVE
SESSION. COMMISSIONER CARTER SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Thompson, Carter, Bradshaw, Arterburn
None
None
Hara
The Chair declared the motion carried.
VI. MINUTES
A. Regular Meeting held July 5, 2006 .
MOTION
COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE
MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING
AUTHORITY BOARD OF COMMISSIONERS HELD JULY 5, 2006.
COMMISSIONER ARTERBURN SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Thompson, Carter, Bradshaw, Arterburn
None
None
Hara
The Chair declared the motion carried.
V. DIRECTOR'S REPORT
A. Narrative
Councilmember Woodward noted that Nancy Peterson left on disability rather than
retiring from the police force. Tim Mitchell may assume some of Nancy Peterson's
responsibilities. Commissioner Bradshaw stressed the Housing Authoriy's need for a
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EHA BOC Regular Meeting
08-2-2006
replacement for that position. Councilmember Woodward has made City Council aware of
the need.
Dawn Shepherd assured Councilmember Woodward that the exterior shades would be of
consistent appearance.
Dawn Shepherd reported that the garage on Grant Street was rented for $125 with a six
month lease to store an antique car. $125 is at the higher end of a competitive range for the
area.
Dawn Shepherd reported that the Development Agreement was accepted by Henry
Burgwyn and the application to CHAF A was submitted on July 28, 2006.
Expert feed-back on the name choice, Terraces on Pennsylvania, has been very positive.
B. Financial Reports
Geula Sherman noted the financials reflected a large amount of capital fund expenditures
for landscaping, painting and upgrading high-rise units. The enhancement of the buildings . . 1s progressmg.
Commissioner Bradshaw inquired about the Normandy noting a decrease in revenue. Dawn
Shepherd reported the Normandy is in a slight slump. Cosmetic improvements are
underway and marketing continues. The tenants who have moved are relocating, not
moving due to dissatisfaction with the building.
Commissioner Carter discussed an apparent 10% fuel surcharge on trash removal services.
He questioned its inclusion in the contract. Geula Sherman will verify with Maintenance
the contractual terms and the amount of the surcharge. In past bidding, Eagle Waste has
been consistently below market. They are currently making additional pickups to
accommodate the renovation work in progress. The fuel surcharge reflects an increase in
Eagle's cost to get on-site rather than an increase in the rate they charge to remove trash.
The Commissioners appreciated the narrative at the beginning of the financials.
C. Program Reports
Dawn Shepherd reported there would be an increase in Douglas County vouchers due to
absorbing the ported vouchers. Englewood and Sheridan will increase as well because of
the numerous clients in process .
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EHA BOC Regular Meeting
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VI. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS
There were no discussion items, motions or resolutions.
VII. INFORMATION AGENDA
A. FSS Quarterly Report
Dawn Shepherd indicated that the FSS Coordinator has goals to meet and contracts with
clients to administer. The attached certificates of completion are included as an indication
of the coordinator's activities. The FSS Coordinator is a contract employee and does not
office in the EHA office. Her salary is funded by a HUD grant.
B. Code of Ethics
Chair Thompson suggested formally adopting a code of ethics. EHA does have an
orientation package for new board members; however, it does not contain formal information
on the expectations or role of a board member. Lee Applegate offered some material that
may be helpful. Commissioner Bradshaw suggested purchasing "Welcome to the Board", a
book that discusses the role and responsibilities of a board member. Chair Thompson agreed
that it would be helpful and provide a framework of roles and boundaries. This topic will be
included on the next monthly agenda.
VIII. GENERAL DISCUSSION
A. Commissioner's Choice
Commissioner Carter reported the ceiling fans installed by Maintenance made the hot
weather more bearable for the seniors as many do not have air conditioning. Dawn
Shepherd noted that Dean Rohr, Operations Manager, initiated the plan to install ceiling
fans with lights. The ceiling fans involved more work for the maintenance department
but made residents more comfortable, provided additional light and an upgraded
appearance.
B. Director's Choice
No items were discussed .
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C. City Council Communication
Councilmember Woodward noted that Boards and Commissions Appreciation Night will
be held August 28, 2006. The Chairman of each Board is expected to give a synopsis of
activities and accomplishments. He complimented the Maintenance Department on the
appearance of the landscape around Simon Center and Orchard Place.
IX. ADJOURNMENT
MOTION
COMMISSIONER ARTERBURN MOVED TO ADJOURN THE REGULAR MEETING OF
THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD
AUGUST 2, 2006 AT 6:25 P.M. COMMISSIONER CARTER SECONDED THE MOTION.
THE MOTION CARRIED.
Chair Thompson adjourned the meeting at 6:25pm .
Shel ey on, Chair
Englewood Housing Authority
Board of Commissioners
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Dawn Shepherd, Execu ve Director
Englewood Housing Authority
Board of Commissioners