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Home My WebLink About2006-10-04 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting October 4, 2006 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was c.alled to order at 4:30 p.m. on Wednesday, October 4, 2006, at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Chair, Shelley Thompson. II. ROLL CALL Members Present: Members Absent: Also Present: Shelley Thompson, Chair Beverly Bradshaw, Commissioner Charles Carter, Commissioner James Woodward, Ex Officio C.J. Cullinan, Alternate Rodger Hara, Vice Chair Ernie Arterburn, Commissioner Dawn Shepherd ; Executive Director Renee Tullius, Administrative Manager III. PRESCHEDULED VISITOR A. Public Hearing on 2007 Agency Plan MOTION COMMISSIONER BRADSHAW MOVED TO OPEN THE PUBLIC MEETING. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays : Abstained: Absent: Thompson, Bradshaw, Carter None None Hara, Arterburn The Chair declared the motion carried.· • • • EHA BOC Regular Me.eting 10-4-2006 Chair Thompson declared open a Public Hearing on the 2006 Agency Plan at 4:32 p.m. No members of the public were present to comment, and the hearing was declared closed at 4:33 p.m. MOTION COMMISSIONER BRADSHAW MOVED TO CLOSE THE PUBLIC MEETING .. COMMISSIONER CARTER SECONDED THE MOTION.· Ayes: Nays: Abstained: Absent: Thompson, Bradshaw, Carter None None Hara, Arterburn The Chair declared the motion carried. VI. MINUTES A. Special Meeting held July 27, 2006. MOTION COMMISSIONER CARTER MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JULY 27, 2006. COMMISSIONER BRADSHAW SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Bradshaw, Carter None None Hara, Arterburn The Chair declared the motion carried. B. Regular Meeting held September 6, 2006. Chair Thompson noted that the members required to approve the minutes were not present; therefore, these minutes could not be approved. They are held until the board meeting on November 1, 2006 2 • • • EHA BOC Regular Meeting 10-4-2006 V. DIRECTOR'.S REPORT A. Narrative Commissioner Bradshaw expressed appreciation of staffs efforts to "stay on top of' the possible fraud situation in one of the duplexes. This situation remains under investigation; it is not yet resolved. Dawn Shepherd discussed the draft agreement with the. Division of Housing. It is likely EHA will open the .Section 8 waiting list next year. Chair Thompson congratulated Dawn Shepherd on the Viewpoint article which appeared in the Englewood Herald. Commissioner Bradshaw suggested the Citizen be approached regarding a similar article. B. Financial Reports Commissioner Bradshaw inquired into the increase in the charges for background checks. Dawn Shepherd reported it is due to an increase in volume of requests, rather than an increase in the per unit charg~ . C. Program Reports There was no discussion. VI. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS · A. Resolution 13 Approving the 2007 Agency Plan MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE RESOLUTION 13 APPROVINGTHE 2007 AGENCY PLAN. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Thompson, Bradshaw, Carter None None 3 • • • EHA BOC Regular Meeting 10-4-2006 Absent: Hara, Arterburn The Chair declared the motion carried. B. Amendment to Employee Handbook Salary Ranges Dawn Shepherd reported on the salary survey completed by Nelrod. Nelrod estimated that EHA salary expenses would increase approximately 3.7% in 2007 if their recommendations were adopted, however further analysis suggests it will likely have less impact due to anniversary dates and the implementation schedule. Chair Thompson verified the Nelrod survey is based on relevant localities. MOTION COMMISSIONER CARTER MOVED TO APPROVE AMENDING THE SALARY RANGES FOUND IN THE EMPLOYEE HANDBOOK COMMISSIONER BRADSHAW SECONDED THE MOTION . Ayes:· Nays: Abstained: Absent: Thompson, Bradshaw, Carter None None Hara, Arterburn Chair Thompson declared the motion carried. C. Resolution 14 Approving the Promissory Note Due May 30, 2007 to Obtain Financing for Design Drawing Fees MOTION COMMISSIONER CARTER MOVED TO APPROVE RESOLUTION 14 APPROVING THE PROMISSORY NOTE DUE MAY 30,2007 IN THE AMOUNT OF $125,000.00 TO OBTAIN DESIGN DRAWING SERVICES. COMMISSIONER BRADSHAW SECONDED THE MOTION. Ayes: Nays: Thompson, Bradshaw, Carter None 4 • • • EHA BOC Regular Meeting 10-4-2006 Abstained: Absent: None Hara, Arterburn Chair Thompson declared the motion carried. D. Resolution 15 Approving the First Amendment to the Development Agreement Between Englewood Housing Authority and the Burgwyn Company. Dawn Shepherd had submitted this amendment to Jim Wagenlander for legal review. It extends the term of and increases the total amount of the loan for development costs, and specifies the responsibility of the Burgwyn Company for repayment of the loan. MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE RESOLUTION 15 APPROVING THE FIRST AMENDMENT TO THE DEVELOPMENT AGREEMENT BETWEEN ENGLEWOOD HOUSING AUTHORIY AND THE BURGWYN COMPANY. COMMISSIONER CARTER SECONDED THE MOTION . Ayes: · Nays: Abstained: Absent: Thompson, Bradshaw, Carter None None Hara, Arterburn Chair Thompson declared the motion carried. D. Resolution 16 Approving the Sale of 3528-3532 .South Pennsylvania Street Dawn Shepherd recounted the negotiations behind the contract for sale agreed upon during the last week of September, 2006. EHA received a purchase offer in the amount of $230,000, which is $5,000 over the asking price, from a doctor who plans to construct medical offices. This will require a PUD. Rather than take the property "off the market" until approval is obtained, Dawn Shepherd negotiated a lease with option to buy agreeing to extend the closing deadline for two five-month time periods if the PUD request was in process. The buyer agrees to make option payments of $2,000 a month to the EHA during that time period. These payments are non-refundable if PUD approval is not achieved. If the change of use is approved and the sale takes place, these payments will be credited against the purchase pri~e . 5 •• EHA BOC Regular Meeting 10-4-2006 Although the property is "off the market" during this time, the option payments do cover most of the monthly mortgage payments on the property and ERA is optimistic that the buyer will obtain PUD approval given the nature of his proposed project. MOTION COMMISSIONER CARTER MOVED TO APPROVE RESOLUTION 16 APPROVING THE SALE OF THE PROPERTIES LOCATED AT 3528-3532 SOUTH PENNSYLVANIA STREET. COMMISSIONER BRADSHAW SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Bradshaw, Carter None None Hara, Arterburn • Chair Thompson declared the motion carried. • VII. INFORMATION AGENDA A. FSS Quarterly Report There was no discussion . VIII. GENERAL DISCUSSION A. Commissioner's Choice Chair Thompson proposed changing the time of the Board of Commissioners meeting from 4:30 PM to 3:30 PM. This change would take place in January, 2007. After brief consideration, the commissioners reached a consensus that in 2007, meetings will begin at 3 :30PM . B. Director's Choice 6 • • • EHA BOC Regular Meeting I 0-4-2006 No items were discussed. C. City Council Communication Councilmember Woodward discussed the status of the budget process for City of Englewood and reported that the residents of Orchard Place were acknowledged during a City Council meeting for their participation in the Englewood Days. X. ADJOURNMENT INTO EXECUTIVE SESSION ·MOTION COMMISSIONER BRADSHAW MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER 4, 2006 INTO EXECUTIVE SESSION COMMISSIONER CARTER SECONDED THE MOTION. THE MOTION CARRIED . Chair Thompson adjourned the meeting into executive session at 5:45pm. Shelley Th pson, Chair Englewood Housing Authority Board of Commissioners 7 ~ Englewood Housing Authority Board of Commissioners ·