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Home My WebLink About2006-12-06 EHA MINUTES• • • I. CALL TO ORDER ,t.' I ' ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting December 6, 2006 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:30 p .m. on Wednesday, December 6, 2006, at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Chair, Shelley Thompson. II. ROLL CALL Members Present: Members Absent: Also Present: Shelley Thompson, Chair Rodger Hara, Vice Chair Ernie Arterburn, Commissioner Beverly Bradshaw, Commissioner Charles Carter, Commissioner James Woodward, Ex Officio C.J. Cullinan, Alternate None Dawn Shepherd, Executive Director Geula Sherman, Financial Services Manager Renee Tullius, Administrative Manager III. PRESCHEDULED VISITOR There were no prescheduled visitors. VI. MINUTES A. Regular Meeting held November 1, 2006. MOTION COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING \ • • • EHA BOC Regular Meeting 12-6-2006 AUTHORITY BOARD OF COMMISSIONERS HELD NOVEMBER 1, 2006. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Bradshaw, Arterburn None Carter Hara The Chair declared the motion carried. V. DIRECTOR'S REPORT A. Narrative Councilmember Woodward suggested contacting Bob Simpson and Wayne Oakley as resources in efforts to locate funding for transportation to social activities for disabled/senior residents. Commissioner Bradshaw and Councilmember Woodward commented on the improved rate of occupancy at the Normandy noting that the occupancy rate at Simon Center and Orchard Place were above market averages. Dawn Shepherd informed the Board of difficulties with direct deposit caused by recent changes with the Bank of Choice, formerly Colonial Bank, and staffs efforts resolve the problems . All landlords were called personally ifwe had a working number. B. Financial Reports Geula Sherman clarified the amount of the cash transfer from Simon Center to the EHA General Account was $115,000.00(page 2, paragraph 2) and called attention to a new line item on the income statement, total income less expenditures. Commissioner Bradshaw inquired as to the status of energy costs. Geula Sherman noted the actual cost exceed the budgeted amount. Chair Thompson confirmed the funds transferred in prior months were accounted for. C. Program Reports Dawn Shepherd reported on the diligent efforts of the Section 8 staff to exceed the HUD required Public and Indian Housing Information Center reporting and lease up rates. 2 • • • EHA BOC Regular Meeting 12-6-2006 Chair Thompson commented favorably on the improved status of the Normandy occupancy report and the utilization rates reflected in the voucher reports. VI. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution 19 Approving the 2007 Agency Budget Commissioner Bradshaw requested a comparison of 2006 and 2007 be included in future presentations. Geula Sherman will report back on the feasibility of including this data. Geula Sherman reviewed the Notes of Significance. Dawn Shepherd proposed a two percent salary increase effective January 1, 2007 based on the recent salary survey results. In addition merit increases of zero to three percent, effective at the employee's anniversary review. A discussion of the effectiveness of merit increases took place with the resulting consensus of their effectiveness in retaining high-performing employees. Health insurance premiums will increase 6.93% in 2007 and the optional vision coverage will increase 2%. Dental coverage remains the same. Geula Sherman noted that the operating subsidy for public housing is calculated from a new HUD formula. This results in an increased revenue projection although we took a conservative approach (based on past history) and projected the increase at 84% of what HUD allowed. The budget for legal expenses has increased due to the recent lawsuit. EHA's insurance deductible for the lawsuit expense was $1,000 rather than $5,000 as previously reported. Geula Sherman noted that Simon Center will contribute all programs's portion of the 2007 merit increases. Dawn Shepherd reported that Section 8 staff will continue to charge $15 to those clients who are not at home at the scheduled time of their inspection. In addition we will make an extra effort to collect pre payment agreements and utilize these funds to hire a part-time clerical assistant for Section 8. Geula Sherman pointed out the contributions from other programs to the Normandy, the maintenance shop set up at the Normandy and the repayment of the rehabilitation loan due to start in February, 2007. The need for roof and stairway repairs at the office building as well as additional lighting in the parking lot was discussed . 3 • • • EHA BOC Regular Meeting 12-6-2006 Commissioner Arterburn initiated a discussion of the rooftop patio at the Normandy. Dawn Shepherd reported the cost of the project and the present cash flow position of the Normandy would delay that project. Councilmember Woodward asked about installing fire sprinklers in Orchard Place and Simon Center in 2007. Dawn Shepherd related staffs plan to apply for a Community Development Block Grant to help fund sprinkler design and installation. MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE RESOLUTION 19 APPROVINGTHE 2007 AGENCY BUDGET. COMMISSIONER ARTERBURN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Bradshaw, Carter, Arterburn None None Hara The Chair declared the motion carried. B. Resolution 20 Approving Write off of Bad Debts A general discussion took place with the notation that the amount was half of the 2005 bad debt write off. MOTION COMMISSIONER ARTERBURN MOVED TO APPROVE RESOLUTION 20 APPROVING THE WRITE OFF OF BAD DEBTS. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Bradshaw, Carter, Hara, Arterburn None None Hara Chair Thompson declared the motion carried . 4 • • • EHA BOC Regular Meeting 12-6-2006 VII. INFORMATION AGENDA A. Purchase proposal Dawn Shepherd informed the Board of a proposal made by Pete Langford of Newcastle Properties that EHA consider purchasing a number of buildings they own in Englewood. They suggested a direct sale to EHA using tax exempt bonds and 4% tax credits to rehab the properties. The Board indicated they would be interested in obtaining more information and instructed Dawn Shepherd to continue to gather more information. VIII. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Arterburn and all other Commissioners thanked staff for their holiday gifts. Chair Thompson summarized the events of 2006 as a good year. B. Director's Choice There was no discussion. C. Council Communication There was no discussion. XI. ADJOURNMENT INTO EXECUTIVE SESSION MOTION COMMISSIONER ARTERBURN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS INTO EXECUTIVE SESSION. COMMISSIONER HARA SECONDED THE MOTION. THE MOTION CARRIED. Chair Thompson adjourned the meeting into executive session at 6:300pm. MOTION 5 • • • EHA BOC Regular Meeting 12-6-2006 COMMISSIONER HARA MOVED TO ADJOURN THE EXECUTIVE SESSION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS BACK INTO THE REGULAR MEETING. COMMISSIONER CARTER SECONDED THE MOTION. THE MOTION CARRIED. Chair Thompson adjourned the executive session back into the regular meeting . MOTION COMMISSIONER BRADSHAW MOVED TO AUTHORIZE THE EXECUTIVE DIRECTOR OT SIGN THE SETTLEMENT AGREEMENT. COMMISSIONER ARTERBURN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Bradshaw, Carter, Hara, Arterburn None None None Chair Thompson declared the motion carried X. ADJOURNMENT Chair Thompson adjourned the meeting at 7:00pm. Shelley Tho on, Chair Englewood Housing Authority Board of Commissioners 6 Dawn Shepherd, Exec ive Director Englewood Housing Authority Board of Commissioners