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Home My WebLink About2007-06-06 EHA MINUTES, • • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting June 6, 2007 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 3:30 p .m. on Wednesday, June 6, 2007 at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Chair, Shelley Thompson. II. ROLL CALL Members Present: Members Absent: Also Present: Shelley Thomps9n, Chair Ernie Arterburn, Commissioner Beverly Bradshaw, Commissioner James Woodward, Ex Officio C.J. Cullinan, Alternate Rodger Hara, Vice Chair Charles Carter, Commissioner Marty Mosman, Family Self -Sufficiency Coordinator Dawn Shepherd, Executive Director Geula Sherman, Financial Services Manager Renee Tullius, Administrative Manager III. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution 11 Approving Option Agreement Dawn Shepherd characterized the Option Agreement as primarily an agreement between Henry Burgwyn and Aegon. EHA is a party to it due to EHA's status as a minor limited partner. Amber Hunter of Wagenlander & Heisterkamp reviewed and approved the Agreement. Chair Thompson verified that EHA has no liability. The Partnership Agreement will be drafted and ready for discussion in 4 to 6 weeks. Legal counsel will attend the board meeting for its presentation and review. MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE RESOLUTION 11 APPROVING THE OPTION AGREEMENT BETWEEN TERRACES ON PENNSYLVANIA SENIOR RESIDENCES LLLP, THE BURGWYN COMPANY, • • • EHA BOC Regular Meeting 6-6-2007 EHA, AEGON, TERRACES ON PENNSYLVANIA SENIOR RESIDENCES LLC AND HENRY K BURGWYN. COMMISSIONER ARTERBURN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Arterburn, Bradshaw None None Hara, Carter The Chair declared the motion carried. B. Resolution 12 Approving the Executive Director as Signer for EHA on Documents Relating to The Terraces on Pennsylvania MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE RESOLUTION 12 APPROVING THE EXECUTIVE DIRECTOR AS SIGNER FOR EHA ON DOCUMENTS RELATING TO THE TERRACES ON PENNSYLVANIA. COMMISSIONER ARTERBURN SECONDED THE MOTION . Ayes: Nays: Abstained : Absent: Thompson, Arterburn, Bradshaw None None Hara, Carter The Chair declared the motion carried. IV. PRESCHEDULED VISITORS Marty Mosman, MDM Consultant P.C.M., reported that three self-sufficiency clients recently graduated from the program. One purchased a house in Englewood, a second client purchased a condominium in Centennial and another is attending Regis with the goal of attaining teacher certification. Additionally several other clients are preparing to become homeowners . V. MINUTES A. Regular Meeting held May 2, 2007. MOTION 2 , • • • EHA BOC Regular Meeting 6-6-2007 COMMISSIONER ARTERBURN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MAY 2, 2007. COMMISSIONER BRADSHAW SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Thompson, Arterburn, Bradshaw None None Hara, Carter The Chair declared the motion carried. B. Special Meeting held May 23, 2007 A quorum was not present. These minutes are held for the July 11th Board Meeting. V. DIRECTOR'S REPORT A. Narrative Councilmember Woodward clarified tenant finish is "as is". EHA has received a number of applications for the vacant Maintenance Tech position. Dawn Shepherd informed the Board of the death of a resident at the Normandy. There was also discussion of the SIDS death at one of the duplex units. B. Financial Reports Dawn Shepherd attended a PRADA, Public Housing Authority Director Association, conference June 4th and 5th. Information at the conference indicates that future funding for the Voucher Program will be based on 2007 data; therefore, EHA is fortunate to currently be in an over-utilized budget position in the Voucher Program. Commissioner Bradshaw questioned the status of the management fund. Dawn Shepherd related that the authority lost a total of$120,000 on the sale of 3528, 3531 and 3532 South Pennsylvania. The loss is calculated not only from the difference between the sale and purchase price but also accounts for improvements made to the property and maintenance items . Geula Sherman noted that two direct debit rental payments "bounced" and pointed out the new format of the financials. Annual budget information is now found in the extreme right hand column. Commissioner Bradshaw found the new color format attractive and 3 , • • • EHA BOC Regular Meeting 6-6-2007 appreciated the inclusion of the annual budget amounts. Chair Thompson and Commissioner Bradshaw commented on the favorable status of the Normandy. Commissioner Bradshaw complimented Geula Sherman on the reports. C. Program Reports Chair Thompson noted that Dawn Shepherd had reported that EHA was seeing an increase in vacancies . Dawn Shepherd related that the vacating residents cite a variety of personal and health reasons but not dissatisfaction with the buildings or management. VI. INFORMATION AGENDA There were no questions or discussion VIII. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bradshaw reported seeing tall weeds on several of the recently sold properties . Dawn Shepherd detailed her calls to code enforcement regarding the weeds on those properties. Those properties are adjacent to The Normandy and their condition impacts EHA's effort to market vacant units. The vehicles parked on the Grant Street lot in front of the leased out garage were discussed. Councilmember Woodward stated those vehicles may belong to the next door neighbor rather than the garage tenant. Commissioner Arterburn suggested a fence to prevent the creation of an easement. Commissioner Bradshaw inquired as to the disposition of the escrow funds of those FSS clients that left the program. Geula Sherman stated those funds were returned to the Voucher Program and used for rental subsidy. Chair Thompson discussed the upcoming redevelopment of the Flood Middle School site. Alternate Cullinan noted her activities as a member of the Governor's Task Force on Nurse Staffing. B. Director's Choice Dawn Shepherd was appointed to serve on the PHADA Board of Trustees, the governing board of the national organization. The board suggested issuing a press release to the Englewood Herald, The Denver Post, "People on the Move" and the HUB. Dawn Shepherd presented a letter of support for Vice Chair Hara's application for 4 .. • • • EHA BOC Regular Meeting 6-6-2007 reappointment to the EHA Board. All voting members present signed it to indicate their support. C. Council Communication X. Councilmember Woodward questioned if EHA had requested permit fees be waived on the Terraces. Staff will review Board Minutes and Director's Reports to determine if a Council decision to waive permit fees was discussed. Councilmember Woodward would like the matter brought before Council to avoid any delay to the start of construction. Dawn Shepherd informed the board that construction would probably not begin before late August. Aegon had not yet released the option funds. Councilmember Woodward stated the City of Englewood is not almost bankrupt; however the ART bus continuing operations into 2008 is a concern. The options RTD presented to Englewood were discussed. It is possible Craig hospital may contribute to the operating expenses of the ART bus. ADJOURNMENT MOTION COMMISSIONER ARTERBURN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS. COMMISSIONER BRADSHAW SECONDED THE MOTION. THE MOTION CARRIED. Chair Thompson adjourned the meeting at 4:40pm. Shelley T pson, Chair Englewood Housing Authority Board of Commissioners 5 Dawn Shepherd, Exe tive Director Englewood Housing Authority Board of Commissioners • • • EHA BOC Regular Meeting 6-6-2007 6