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Home My WebLink About2007-12-05 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting December 5, 2007 I. CALL TO ORDER II. The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 3:30 p.m. on Wednesday, December 5, 2007 at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Chair, Shelley Thompson. ROLL CALL Members Present: Members Absent: Also Present: Shelley Thompson, Chair Rodger Hara, Vice Chair Beverly Bradshaw, Commissioner James Woodward, Ex Officio Ernie Arterburn, Commissioner Charles Carter, Commissioner C.J. Cullinan, Alternate Dawn Shepherd, Executive Director Renee Tullius, Administrative Manager Geula Sherman, Financial Services Manager Randy Penn, Englewood Council Member Ill. PRESCHEDULED VISITORS There were no prescheduled visitors. IV MINUTES A. Regular Meeting held November 7, 2007. Vice Chair Hara noted that the brand name for the siding to be used on The Terraces is spelled Hardi~. Staff noted the correction. Chair Thompson noted that the Commissioners required to pass the Minutes were not present. The Minutes were held for the January Board meeting . • • • EHA BOC Regular Meeting 12-05-07 V. DIRECTOR'S REPORT A. Narrative Commissioner Bradshaw expressed appreciation of the efforts of Chris Holle, Operations Manager. Wal-Mart's donation of compact fluorescent light bulbs was noted . The Housing Authority will assist with publicity for Wal-Mart regarding the donation. Dawn Shepherd discussed the request for the return of Community Development Block Grant (CDBG) funds to Arapahoe County. These funds, in the amount of $9,950.00, were used to demolish the structures on the development site of The Terraces. A HUD official at the groundbreaking ceremony notified Arapahoe County staff of a new interpretation of the HUD regulations regarding CDBG funds . This new interpretation would apply Davis Bacon wage regulations to the entire Terrace Development. Historically demolition has never been subject to Davis Bacon regulations . HUD's new interpretation would subject The Terraces to a 30% increase in labor costs. Shaw Construction does not employ union members . The Board reached a consensus that Lee Applegate would be consulted and could confer with the HUD legal staff. Commissioners Hara and Bradshaw suggested contacting Representative DeGette's office. Chair Thompson congratulated the staff on again achieving High Performer designation. Dawn Shepherd did obtain a line of credit from Bank of Choice to facilitate the grant application to DOH. Bank of Choice did not charge an origination fee although there were charges for the appraisal and title opinion. The additional shoring needed for the foundation of The Terraces is anticipated to cause a 20 day delay. Regarding the EHA application for grant funding to the Colorado Division of Housing (DOH), their staff told Dawn Shepherd they would recommend funding of $180,000 rather than the full $300,000. The staff expressed the opinion that the unfunded $120,000 could be obtained from the development fee or the City of Englewood waiving the use and sales tax. As an alternative they offered the suggestion of waiting one month to appear before the DOH Board with Henry Burgwyn. The Commissioners discussed the options and reached the consensus that Dawn Shepherd should appear before the DOH Board and request the entire $300,000 . 2 • EHA BOC Regular Meeting 12-05-07 B. Financial Reports Geula Sherman noted that investments had increased $20,000 for an annual return of just under 5%. Vice Chair Hara inquired as to how staff costs were allocated to The Terraces. Dawn Shepherd noted that there were no budgeted funds for The Terraces. Vice Chair Hara suggested formally tracking staff time attributable to the Terraces thereby accumulating "equity" on the balance sheet. C. Program Reports Commissioner Bradshaw inquired as to the outcome of a drug related eviction proceeding at Orchard Place. Staff related that the tenant did move prior to scheduling the Sheriff. Dawn Shepherd discussed the difficulties of balancing utilization of the Section 8 funding budget and achieving lease up rates of 95% or greater which is what HUD expects for high performer status. • VI. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS • A. Resolution 19 Approving Agreement with Swanhorst and Cutler, LLC for Auditing Services Geula Sherman noted Swanhorst and Cutler,LLC 's responded with a proposal to the RFP for auditing services. Dawn Shepherd characterized Wendy Swanhorst as an exceptional auditor. Chair Thompson noted that the individual on-site auditors will change annually. MOTION VICE CHAIR HARA MOVED TO APPROVE RESOLUTION 19 APPROVING THE AGREEMENT WITH SWANHORST AND CUTLER, LLC FOR AUDITING SERVICES. COMMISSIONER BRADSHAW SECONDED THE MOTION. THE MOTION PASSED. Ayes: Nays: Abstained: Hara, Thompson, Bradshaw, None None 3 • • • EHA BOC Regular Meeting 12-05-07 Absent: Arterburn, Carter The Chair declared the motion carried. B. Resolution 20 Approving Englewood Housing Authority Consolidated Operating Budget for Fiscal Year Ending December 31, 2008. Commissioners Bradshaw and Hara commented that the budget was very well presented. Geula Sherman noted the 2% salary adjusted proposed and approved in November, the O to 3% merit adjustment available, and the 8% increase in health costs. All programs are now self supporting. The budgeted amount for software and pest extermination is increased. The Public Housing operating subsidy is based on the subsidy in 2007. Contributions among the programs were itemized. The Normandy budget reflects transfers that cover the repair of the stairways and replacement of the retaining wall and fencing on the south side of the property. All programs reflect income minus expenditures positively except Simon Center which is explained by the transfer of investment to cash. The 2008 budget allows EHA to spend effectively to meet our goals. Chair Thompson asked how close the 2008 budget was in total to the 2007 budget. Geula Sherman replied it was very close. MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE RESOLUTION 20 APPROVING ENGLEWOOD HOUSING AUTHORITY CONSOLIDATED OPERATING BUDGET FOR FISCAL YEAR ENDING DECEMBER 31, 2008. VICE CHAIR HARA SECONDED THE MOTION. THE MOTION PASSED. Ayes: Nays: Abstained: Absent: Thompson Hara, Bradshaw, None None Arterburn, Carter The Chair declared the motion carried . 4 • EHA BOC Regular Meeting 12-05-07 C. Resolution 21 Approving Line of Credit In the Amount of $300,000 Dawn Shepherd negotiated a line of credit with Bank of Choice pursuant to the Colorado Division of Housing (DOH) suggestion to structure EHA's grant application as a repayment of a loan .. MOTION VICE CHAIR HARA MOVED TO APPROVE RESOLUTION 21 APPROVING LINE OF CREDIT IN THE AMOUNT OF $300,000 AND GIVE DAWN SHEPHERD SIGNATORY AUTHORITY. COMMISSIONER BRADSHAW SECONDED THE MOTION. THE MOTION PASSED. Ayes: Nays: Abstained: Absent: Thompson Hara, Bradshaw, None None Arterburn, Carter The Chair declared the motion carried. VII. INFORMATION AGENDA • There were no questions regarding the Family Self Sufficiency report. • VIII. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bradshaw discussed the Big Dry Creek Trail completion from the Platte River to the Highland Canal. B. Director's Choice There were no additional comments. C. Council Communication 5 • • • EHA BOC Regular Meeting 12-05-07 Councilmember Woodward discussed the grants making the trail and park improvements possible. IX. ADJOURNMENT Chair Thompson adjourned the meeting at 5:00 p.m. She ey h pson, Chair Englewood Housing Authority Board of Commissioners Dawn Shepherd, Exec tive Director Englewood Housing Authority Board of Commissioners 6