HomeMy WebLinkAbout2008-02-27 EHA MINUTES•
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I. CALL TO ORDER
ENGLEWOOD HOUSING AUTHORITY
BOARD OF COMMISSIONERS
Regular Meeting
February 27, 2008
The Regular Meeting of the Englewood Housing Authority Board of Commissioners was
called to order at 3:30 p.m. on Wednesday, February 27, 2008 at 3460 South Sherman Street,
Suite 203, Englewood, Colorado, 80113, by Chair, Ernie Arterburn.
II. ROLL CALL
Members Present:
Members Absent:
Also Present:
III. MINUTES
Ernie Arterburn, Chair
Rodger Hara, Vice Chair
Shelley Thompson, Commissioner
Beverly Bradshaw, Commissioner
Charles Carter, Commissioner
James Woodward, Mayor
C.J. Cullinan, Alternate
None
Dawn Shepherd, Executive Director
Geula Sherman, Financial Services Manager
Renee Tullius, Administrative Manager
A. Regular Meeting held January 2, 2008.
MOTION
COMMISSIONER HARA MOVED TO ACCEPT AND APPROVE THE MINUTES
OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY
BOARD OF COMMISSIONERS HELD JANUARY 2, 2008. COMMISSIONER
BRADSHAW SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Bradshaw, Arterburn, Hara, Carter, Thompson
None
None
None
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EHA BOC Regular Meeting
1-2-2008
The Chair declared the motion carried .
B. Annual Meeting held January 2, 2008.
Commissioner Hara noted the absence of a paragraph on the top of page two. Staff noted the
correction.
MOTION
COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE
MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING
AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 2, 2008.
COMMISSIONER CARTER SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Thompson, Bradshaw, Hara, Arterburn, Carter
None
None
None
The Chair declared the motion carried.
IV . PRESCHEDULED VISITORS
There were no prescheduled visitors.
V. DIRECTOR'S REPORT
A. Narrative
Dawn Shepherd brought the Board up to date on the construction progress at The Terraces .
The last piece of the walls and the column footings had been poured. Plans to use the
Normandy parking lot for scaffolding were being negotiated. It was necessary to reroute a
storm sewer causing an 8 day delay. The expected completion date is now December 2,
2008.
The cost of the solar system Henry Burgwyn investigated is $700,000. CHFA will not
issue additional tax credits for a solar system. The Terraces could not anticipate recouping
the expense through energy saving "in our lifetime". Federal tax credits are not available.
EHA has not yet received the grant contract from the Division of Housing which will
provide the funds for the drains, the metal siding and the sunshades and reimburse the use
tax .
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EHA BOC Regular Meeting
1-2-2008
Dawn Shepherd discussed the scheduled CHF A Management Review and EHA efforts to
comply with the new Limited English Proficiency and Language Assistance Plan
requirements. Commissioner Bradshaw noted that English as a Second Language classes
were held at Maddox Elementary School and Spring International at Arapahoe Community
College.
Swanhorst & Company completed their two week audit of EHA 2007 financial records and
programs on February 8th. Swanhorst & Company utilized six auditors, all of which were
new to EHA. Preliminary results indicate a clean audit.
B. Financial Reports
Geula Sherman discussed the audit in further detail and the upcoming conversion to
Y ARDI scheduled for April 151
• The financial reports with Y ARDI will be more
consolidated.
C. Program Reports
Commissioner Bradshaw noted the increase in work orders at Simon Center. This is in
response to residents getting ready for the CHFA review .
VI. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS
A. Resolution 1, Series 2008, Approving Submission of HUD Form 52648, SEMAP
Management Assessment Certification
MOTION
COMMISSIONER HARA MOVED TO APPROVE THE SUBMISSION OF HUD
FORM 52648, SEMAP MANAGEMENT ASSESSMENT CERTIFICATION.
COMMISSIONER CARTER SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Thompson, Bradshaw, Hara, Arterburn, Carter
None
None
None
The Chair declared the motion carried .
B. Sale of 2184 West Warren
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EHA BOC Regular Meeting
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Dawn Shepherd reported that Cornerstone Realty, listing agent, had recommended reducing
the price shortly prior to receiving the offer. This offer was for the full, not the reduced,
pnce. The realtor felt it was a good offer and recommended acceptance .
MOTION
COMMISSIONER BRADSHAW MOVED RESOLUTION 2 APPROVING THE
SALE OF 2184 WEST WARREN STREET. COMMISSIONER CARTER
SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent :
Thompson, Hara, Arterburn, Carter
Bradshaw
None
None
The Chair declared the motion carried.
C. Normandy Security Expenditures
There were no questions or discussion .
D. Security Cameras at Simon Center
Dawn Shepherd related that the security cameras at Simon Center were failing due to age and
power surges . The cameras are very helpful in enhancing resident safety and substantiating
allegations of behaviour in lease terminations . Staff proposes to install 25 cameras inside, 4
cameras outside, and 2 recorders with new power supply panels that will avoid bum out due
to power surges. The maintenance agreement may be renewed if necessary. The negotiated
cost with FreelineUSA, Inc is half of the amount budgeted.
MOTION
COMMISSIONER BRADSHAW MOVED A MOTION APPROVING THE
INSTALLATION OF SECURITY CAMERAS AND RECORDERS AT SIMON
CENTER. COMMISSIONER THOMPSON SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Thompson, Hara, Arterburn, Carter, Bradshaw
None
None
None
The Chair declared the motion carried .
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EHA BOC Regular Meeting
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E. Credit Card Policy
At the suggestion of the auditors, staff is proposing EHA adopt a formal Credit Card Policy.
Currently Geula Sherman promptly reviews the credit card bill, matching receipts with
charges. Dawn Shepherd and Commissioner Carter both review and sign the bill. This
Policy formalizes existing practices.
MOTION
COMMISSIONER HARA MOVED RESOLUTION 3, SERIES 2008, APPROVING
THE ADOPTION OF THE EHA CREDIT CARD POLICY. COMMISSIONER
CARTER SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
F. Y ARDI Contract
Thompson, Hara, Arterburn, Carter, Bradshaw
None
None
None
The Chair declared the motion carried.
EHA's legal counsel reviewed the contract with Y ARDI and requested a few changes .
Y ARDI agreed to the changes. Industry reports indicate that Y ARDI is top of the line
software. EHA's first year expense will be $38,000. The subsequent annual expense will be
$18,000. Y ARDI will host the website and has superior disaster recovery contingencies.
Conversion is scheduled to begin April 151
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G. Low English Proficiency and Language Assistance Plan
Dawn Shepherd explained that recent trainings all emphasize HUD's focus on the regulations
requiring any organization receiving federal funds to be ready to assist individuals who are
not proficient in English so that they may participate in federally funded programs. The City
of Englewood Courts was very helpful in suggesting resources. Commissioner Hara
suggested the Asian Pacific Development Center as an additional resource.
MOTION
COMMISSIONER BRADSHAW MOVED RESOLUTION 4, SERIES 2008,
APPROVING THE ADOPTION OF THE EHA LOW ENGLISH PROFICIENCY
PLAN AND LANGUAGE ASSISTANCE PLAN. COMMISSIONER HARA
SECONDED THE MOTION.
Ayes: Thompson, Hara, Arterburn, Carter, Bradshaw
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EHA BOC Regular Meeting
1-2-2008
Nays :
Abstained :
Absent:
None
None
None
The Chair declared the motion carried.
VII. INFORMATION AGENDA
Commissioner Bradshaw stated she was glad EHA had returned the demolition funds to
Arapahoe County as requested .
Dawn Shepherd noted that HUD will provide an additional $1000 for each new homeowner
in the FSS Homeownership program.
There was brief discussion of the Shaw emails regarding Xcel. Qwest cables remain on the
utility pole and need to be relocated.
The EHA property insurance premium has decreased 2.46% and coverage has expanded.
Chair Arterburn expressed appreciation for the additional information included in the Board
Packet.
• VIII. GENERAL DISCUSSION
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A. Commissioner's Choice
Commissioner Bradshaw complemented staff for their kindness when responding to
individuals seeking help.
Commissioner Thompson noted that the RFP for development of Flood Middle School has
been issued and that interviews for a new school superintendent were ongoing. A discussion
of existing City housing stock 's impact on declining school enrollment followed.
Commissioner Hara mentioned the process of evaluating the housing stock as precursor to
grants for enhancing energy efficiency and enlarging homes . He also noted that DrCog offers
a 7 week program in transit oriented development.
Alternate Cullinan spoke highly of the Commissioners' Roundtable program sponsored by
the Littleton Housing Authority which she had attended.
Commissioner Bradshaw discussed the history of the bike path and requested time be allotted
on the Agenda for the next meeting to view a DVD regarding it. Additionally,
she thanked Councilmember Woodward for attending the second presentation to DOH .
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EHA BOC Regular Meeting
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B. Director's Choice
Although EHA has not received any word from DOH concerning the approved grant funds,
EHA did receive a congratulatory letter from Governor Ritter regarding the grant approval.
C. Council Communication
Councilmember Woodward stated the City of Englewood finished 2007 in a good fiscal
position with higher reserves than 2006 . The sale of the London Motel was noted as was the
separation of fire and police into separate divisions.
X. ADJOURNMENT
Commissioner Bradshaw moved to adjourn the meeting at 5 :00 p.m. Commissioner
Carter seconded the Motion. Chair Arterburn adjourned the meeting .
Englewood Housing Authority
Board of Commissioners
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Dawn Shepherd, Executi Director
Englewood Housing Authority
Board of Commissioners