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HomeMy WebLinkAbout2009-05-13 EHA MINUTES• • • I. II. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting May 13, 2009 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:00 p.m. on Wednesday, May 13 , 2009 at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Chair, Ernie Arterburn . ROLL CALL Members Present: Members Absent: Also Present: Ernie Arterburn, Chair Rodger Hara, Vice Chair Beverly Bradshaw , Commissioner Charles Carter, Commissioner Jennifer Haynes, Commissioner James Woodward, Mayor None Dawn Shepherd, Executive Director Renee Tullius, Administrative Manager Amory Host, Main Street Power, Scheduled Visitor III. SCHEDULED VISITOR Dawn Shepherd introduced Amory Host, President of Main Street Power Co. Mr. Host is attending the meeting to discuss and answer questions regarding the Englewood Housing Authority Solar Proposal. Mr. Host related his background in solar power and affordable housing. One of his recent projects, Eagle Place Townhouses in Lafayette, Colorado received the Colorado Housing Eagle Award for best affordable housing project in the state. The proposed solar project at Englewood Housing is dependant upon receiving allocation approval from Xcel Energy under the medium size incentive program. As third party ownership of small systems is now legal in Colorado, Main Street Power will own the systems. The systems will be financed by subsidized loans from Morgan Stanley. As Simon Center and Orchard place are located in qualified (low income) census tracts, they are eligible for discounted financing. Main Street Power will provide power to EHA at a cost of approximately 50% of current expense ( $.045kw) under a 20 year Power Purchase Agreement which will escalate 3.5% per year. Current Power Purchase Agreements are in effect for $.06 to $.07 kw. This is a pilot program targeting municipalities, schools, non profits and housing authorities. Englewood Housing Authority will be the first housing authority . • • • EHA will not incur any engineering costs or capital outlays. Engineers have inspected the sites and found them to be viable. The fact that each building has a main or house meter and a conduit from the roof makes the site attractive. EHA will have the option to purchase the systems in seven years. It is not mandatory that ERA purchase the system after 7 years. They may continue to purchase power from Main Street who will dismantle and remove the system after 20 years. Main Street will sell the "clean credits" or carbon offsets to Xcel and will have the benefit of realizing depreciation on the systems. EHA will have the option to purchase the systems at a bracketed price that will be either the fair market value or a termination fee. The termination fee is 40% of the cost of the system. The purchase price of the system is independent of energy conversation measures. The purchase price to EHA should equal the carbon offsets to Xcel. The cost to EHA, if EHA purchases the systems, is the time value of money. The impact of the installation of the systems on the residents will be minimal. There will be little construction noise and no roof penetrations as the solar panels utilize a ballast system to secure them to the roof. The electricity in the buildings should be off for only several hours. The incentives from Xcel are limited in number and time sensitive. They are imperative in order to proceed. The application will be submitted in the next 10 days . IV. MINUTES A. Regular Meeting held April 1, 2009. MOTION COMMISSIONER HARA MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 1, 2009. COMMISSIONER HA YNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Arterburn, Hara, Haynes, Carter None Bradshaw None The Chair declared the motion carried . 2 • • • V. DIRECTOR'S REPORT A. Narrative The Board discussed the preceding presentation by Amory Host. Dawn Shepherd estimated that EHA would see cost savings of $30,000 per year based on current energy costs and that the purchase price of the system could be $100,000 in seven years. Commissioner Hara suggested establishing a set aside or sinking fund for the savings which could be used to fund the purchase price . Dawn Shepherd updated Commissioner Haynes on the units discovered to have bed bugs . Two different issues are involved in the units. One unit houses a new family who had not been forthcoming about the bedbugs they had at a previous residence. In the second unit staff speculated that the upholstered headboard was not being sprayed to avoid staining . That coupled with the bugs perhaps becoming resistant to pesticides encouraged the infestation . The Physical Needs Assessment of Orchard Place was discussed. Corrections to the number of vacant units and a reference to the laws of West Virginia were noted. Commissioner Bradshaw expressed concern regarding the recommendations and suggested exploring a partnership with the City to resurface the parking lot. Mayor Woodward concurred with the suggestion . Commissioner Bradshaw requested a schedule categorizing projects at Simon Center by urgency of need priority. Mayor Woodward discussed the success of the Noise Abatement Project at the Office Building. B. Financial Reports Dawn Shepherd reported that the process to produce the financial reports was becoming faster and much smoother. Geula Sherman was not present as she was attending traininR" Marco Estebanes was scheduled to assist staff with remaining issues Thursday, May 141 . Entries into PIC, the HUD database containing all information regarding Section 8 and Public Housing clients, were a particular problem. C. Program Reports Commissioner Bradshaw inquired as to the current status of leasing at the Normandy Apartments. Dawn Shepherd reported on three upcoming leases. In addition the leasing 3 • VI. • • agent at The Terraces will refer applicants she cannot house to The Normandy, as they would be eligible in a market rate building. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution 6 Approving Changes to The Admissions and Occupancy Policy The Board members discussed the Resolution 6 that had been tabled at the April 1st meeting and reached the consensus that they wished staff to prepare and submit an application to designate Orchard Place a senior building indicating that the accessible units could be occupied by the disabled of any age . MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE RESOLUTION 6 APPROVING CHANGES TO THE ERA ADMISSIONS AND CONTINUED OCCUPANCY POLICY. COMMISSIONER HAYNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: None Arterburn, Haynes, Carter, Bradshaw None Hara The Chair declared the motion is lost. MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE AND AUTHORIZE STAFF TO MOVE FORWARD TO PREPARE AND SUBMIT AN APPLICATION FOR SENIOR DESIGNATION FOR ORCHARD PLACE. COMMISSIONER HAYNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Arterburn, Haynes, Carter, Bradshaw None None Hara The Chair declared the motion carried . 4 • • • B. Resolution 8 To Ratify the Letter of Intent with Main Street Power MOTION COMMISSIONER HAYNES MOVED TO APPROVE RESOLUTION 8 RATIFYING THE DECISION TO PROCEED UNDER THE LETTER OF INTENT WITH MAIN STREET POWER COMPANY REGARDING ORCHARD PLACE AND SIMON CENTER. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Arterburn, Haynes, Carter, Bradshaw None Abstained: None Absent : Hara The Chair declared the motion carried. VII. INFORMATION AGENDA There were no questions or discussion VIII. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bradshaw took requests for T-Shirts from the May third celebration of the completion of the final section of the Big Dry Creek Regional Trail linking the South Platte River Trail and the High Line Canal Trail. Commissioner Bradshaw will be unable to attend the June Board meeting. B. Director's Choice Dawn Shepherd discussed the PHADA conference and the tour of the Atlanta Housing Authority properties participating in the moving to work pilot project. B. Council Communication 5 • • • IX. Jim Woodward reported that the City of Englewood was in the midst of budgeting for 2010.Sales tax receipts had decreased. The staff and Council were searching for ways to maintain a reserve of funds. ADJOURNMENT Commissioner Bradshaw moved that the meeting be adjourned . Commissioner Carter seconded the motion. The Chair declared the meeting adjourned at 6: l 5pm . Ernierburn, Chair Englewood Housing Authority Board of Commissioners ~~~ Dawn Shepherd , ExecutivDirector Englewood Housing Authority Board of Commissioners 6